Responsibilities
• Compliance Process: Maintains compliance with Malaysia’s employment laws and regulations. Update handbook where necessary
• Recruitment Process: liaise with head of departments to understand skills and competencies required up to coming up with Job Description and KPI and to do pre interview where necessary, followed by sourcing and hiring of the necessary talents
• Onboarding and Exit Process: Implements new hire orientation and on- boarding including familiarisation of our Handbook and HR Management System. For resigned staff to carry out Exit Interview.
• Payroll Process: Responsible for preparation and processing of monthly payroll including overtime and payment and to ensure that all documentations are complied with statutory requirements and its deadlines.
• Leave Administration: Manage staff annual leave and ensure staff leave applications are submitted on timely basis and updated for payroll purposes in the HRMS and in accordance to our Handbook and Leave Policy
• Claim Administration: Manage staff claim and ensure staff claims are submitted on timely basis and and in accordance to our Handbook and Claim Policy
• HR Administration: Assist with update of organization chart, HR policies, Staff handbook, etc regularly. Manage document retention and maintain HRD filing system, both electronic and physical
• Perform all other ad-hoc assignments as needed.
Administration
• Manage assignment and return of company assets to Employees. Update Company Asset List
• Liaise with appointed agent to manage company vehicle road tax and Insurance renewals & claims
• Liaise with appointed agent to manage staff Insurance renewals & claims
• Manage Office stationery, copier toner, and cleaning supplies
• Perform all other ad-hoc assignments as needed.
