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Alliance Cosmetics Sdn Bhd

Assistant Manager - Human Resource & Admin

Full-time

Shah Alam, Selangor

Human Resources

2 weeks ago

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NGAN YIN FOOD INDUSTRIES SDN BHD

Accounts Assistant / 會計助理

Full-time

Ipoh, Perak

Accounting / Auditing

1 week ago

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PSF INDUSTRIES SDN BHD

Personal Assistant cum Procurement Officer

Full-time

Cheras, Selangor

Administrative / Clerical

2 weeks ago

We’re on the lookout for a Personal Assistant cum Procurement Officer who’s a master of multitasking and ready to keep things running smoothly! You’ll be helping out with office management, purchasing, and assisting the Director in day-to-day tasks. You’ll also get the chance to travel overseas for product purchases, attend exhibitions, and research the latest trends and suppliers! Sound exciting? Then this is the job for you.

The best part? It’s a 9 to 6 role with a manageable workload—but we do need someone who’s reliable, organized, and eager to learn and grow. Our Directors are hands-on and involved in all office and purchasing tasks, so you'll team up with them to keep everything running smoothly!

What You’ll Be Doing:

Supporting the Director:

Assist the Director with scheduling, meetings with various office, purchasing matter.
Work closely to coordinate office management, purchasing tasks, and other admin responsibilities.
Prepare reports and presentations, attend meetings, and take notes for follow-up.
Travel locally & internationally to assist with purchasing, supplier visits, and attending exhibitions to find the best products and suppliers.

Handling Procurement:

Research new products, suppliers, and trends—both locally and internationally.
Manage the full purchasing process, from identifying suppliers to ensuring timely deliveries.
Build great relationships with suppliers and always be on the lookout for new partnerships.
Track office supplies and business purchases, inventory to ensure we’re always fully stocked.

Managing the Office:

Keep the office running smoothly by managing supplies, equipment, and maintenance.
Make sure the office is safe, clean, and a productive environment for everyone.
Organize company events and meetings, and make sure communication across teams flows effortlessly.
Maintain organized filing systems (digital and physical) and manage important documents.

General Admin:

Act as the go-to person for queries from both inside and outside the company.
Help with recruitment and onboarding when needed, ensuring the team is well-supported.
Be in charge of organizing office files, contracts, and key documents.
Follow up on tasks and deadlines to ensure everything is completed on time.

What We’re Looking For:

Qualifications:

Diploma or Bachelor’s Degree in Business, Office Management, Procurement, or a related field.
2+ years of experience in office management, procurement, or executive support (Basic Accounting Knowledge is a bonus).

Skills & Qualities:

Fantastic organizing and multitasking skills—you can keep multiple things running smoothly without missing a beat.
Strong communication skills in English, Bahasa Malaysia, and Chinese. (Since many of our products come from China, being able to speak & write Chinese effectively is a great bonus!)
Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with procurement tools.
Trustworthy, with the ability to handle confidential information.
Ready to learn new things, adaptable, and have a proactive, can-do attitude.
Willingness to travel internationally for business purchases, exhibitions, and supplier research.

Why You’ll Love It Here:

Exciting Travel Opportunities: This role involves international travel, letting you explore new products, attend exhibitions, and research suppliers firsthand!
Dynamic & Fun: No two days are the same. You’ll be involved in a mix of office management, purchasing, and personal assistant tasks, keeping things interesting.
Growth Opportunities: We believe in continuous improvement. You’ll have plenty of opportunities to learn new skills, develop professionally, and grow within the company.
Team Spirit: You’ll be working closely with a supportive team, making sure everyone has what they need to succeed—while enjoying a fun, dynamic work environment.

If you love a role that combines office management, procurement, and personal assistant duties—plus the excitement of overseas travel—we’d love to hear from you! Jump on board and be part of our journey.

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Confidential

ASSISTANT PRODUCT MANAGER (CHEMICAL SALES)

Full-time

Petaling Jaya, Selangor

Sales / Marketing

2 weeks ago

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KBM OPTO SDN. BHD.

Indoor Sales Assistant / 室內銷售助理

Full-time

Kuala Lumpur, Federal Territory of...

Sales / Marketing

1 day ago

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Chester Properties Sdn Bhd

Personal Assistant to Director / 董事私人助理 - Part-time

Part-time

Kuala Lumpur, Federal Territory of...

Administrative / Clerical

4 days ago

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GAMRON INDUSTRIES SDN BHD

CUSTOMER SERVICE ASSISTANT / 客戶服務助理

Full-time

Puchong, Selangor

Customer Service

1 week ago

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Total Dynamic Technology Holding Sdn Bhd

Account Executive/Assistant / 客戶經理/助理

Full-time

Seremban, Negeri Sembilan

Accounting / Auditing

19 hours ago

Quick Apply

SING FOONG NIAP ENGINEERING SDN BHD

Assistant Manager-Operations / 營運助理經理

Full-time

Selangor, Selangor

Business Management / Project / Planning

1 day ago

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RESOURCECITY SDN BHD

WAREHOUSE ASSISTANT MANAGER / 倉庫助理經理

Full-time

Papua New Guinea, Papua New Guinea

Purchasing / Procurement / Inventory

1 day ago

Quick Apply

Homa Sdn Bhd

ACCOUNT ASSISTANT MANAGER / 客戶經理助理

Full-time

Klang, Selangor

Accounting / Auditing

1 day ago

Quick Apply

FFM Pulau Indah Sdn Bhd

HR Assistant / 人力資源助理

Full-time

Pulau Indah, Selangor

Administrative / Clerical

1 day ago

Quick Apply

Eindec Technology (Malaysia) Sdn Bhd

Account Assistant / 客戶助理

Full-time

Kulai, Johor

Accounting / Auditing

1 week ago

Quick Apply

Roncato Sdn Bhd

Assistant Retail Operation Manager (Fashion) - Immediate Hiring (Kepong)

Full-time

Kuala Lumpur, Federal Territory of...

Business Management / Project / Planning

21 hours ago

Profit Management

Managing the day to day commercial retail operations and achieving sales target.
Compile and analyse sales results, retail KPIs and identify opportunities and performance gap to improve sales and service.
Responsible for overseeing the operations of retail outlets, achieving sales targets and profitability, minimizing operating expenses, and implementing sales strategies.
Planning for Annual Budgets.

Operation Management

Monitor and ensure compliance to all retail standards and regulatory requirements by trade authorities, complex landlords and department stores.
Design and implement effective Standard Operating Procedures (SOPs).
Implement controls in cash collection, stock count schedules, stock control and inventory integrity.
Ensure security of staff and business areas are in place and theft/pilferage preventive controls, surveillance cameras functioning and monitoring,
Ensure effective manpower coverage for all stores and submission of staff OT hours.
Recruit, train, develop, plan, organize the team from time to time
Ensure housekeeping of all business areas are executed and maintained to the highest level of standards
Take charge/participate in roadshow and other marketing activities to promote brand
Drive business expansion by identifying new outlet and store opening opportunities.

Leadership

Support stores to maintain productivity and retail operations standards, discipline, training and development.
Cultivate effective communication to build/improve staff motivation and morale leading to a positive working attitude and environment.
Conduct staff appraisal and performance reviews.
Lead and coach staff towards achieving the sales goals and service standards and through trainings where required
To tactically strategize and drive the outlets to achieve sales and services targets.
To develop, motivate and inspire outlet staff towards maximum performance in surpassing targets via performance driven initiatives and rewards. Analyse outlet staffs Competency Gap and plan their training and development to meet acceptable standards, efficiency and productivity levels.
To direct the outlet team in ensuring compliance to all policies and procedures. Review the guidelines and provide recommendations to the Management when necessary.
To resolve escalated key customers’ problems/complaints and provide guidance to the team to ensure fast resolutions to meet the customers’ expectations and satisfaction.
To effectively drive the outlet based on the Company’s objectives and performance initiatives and its effectiveness to the Management.
To conduct periodic visits to outlets to ensure the set standards are achieved as well as continuously keep abreast to industry best practices. Ensure efficient and effective management as well as high performance sales.
To build, enhance and maintain effective relationships with internal and external parties (i.e. local authorities, government bodies, the malls’ management) in order to ensure good support or approval to execute all related operational matters.
To continuously review, feedback and propose enhancement to internal policies, systems, processes and procedures, and relevant marketing initiatives to ensure it enhance the operational efficiency and effectiveness of outlets.
To manage, check and enforce all promotional programs, displays and key activities are delivered with the set standards.
To provide coaching and guidance to outlet staff in meeting acceptable operation standards to achieve Customer Service & Experience objectives.
To monitor and control the cost structures including manpower cost in achieving profitable, effective and efficient operations at outlets.
To contact store managers and other outlet staffs to communicate relevant information.
To mentor and motivate sales staff to put in their best in order to achieve financial goals.
To develop and implement budget and plans for retail operations.
To possess knowledge of visual presentation techniques, ability to interpret and achieve visual objectives.
To work closely with Visual Merchandiser to utilise the space available and merchandises to ultimate profitability.
To monitor inventory levels to determine the need for stock supply at each retail outlet.
To set and regulate product pricing using results of market and demand analysis.
To create customers’ awareness on of the outlets’ products and services.
To effectively handle additional responsibilities as assigned by the Company on an as-needed basis from time to time