Main Responsibilities:-
- Documentation and Record-Keeping:
- Prepare reports, proposals and any other written materials required by the Chairman, ensuring accuracy and clarity.
- Ensure all files and documents are kept up to date and easily accessible for the Chairman and relevant departments.
- Administrative Support
- Assist in coordinating internal and external meetings, including scheduling and preparing agendas.
- Liaise with different departments and states office.
- Maintain confidentiality when handling sensitive company and client information.
- Social Media Management
- Manage the Chairman’s social media accounts, particularly Facebook and Instagram, ensuring that posts are consistent with the company’s goals and image.
- Operational and Project Support
- Manage and maintain the Chairman’s task list, prioritizing tasks and following up to ensure timely completion.
- Support the Chairman in coordinating various projects, ensuring deadlines are met and key deliverables are tracked.
- Monitor and report on project progress, alerting the Chairman to any concerns.
7. Event and Travel Coordination
- Organize and coordinate travel arrangements for the Chairman, including flights, accommodations and itineraries for client meetings.
Skills and Qualifications:-
- Proven experience as a Personal Assistant, Executive Assistant or similar role ideally in a NGO environment.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent written and verbal communication skills in 3 major languages.
- Familiarity with managing social media accounts, especially Facebook and Instagram.
- Ability to handle sensitive and confidential information with discretion.
- Familiarity with project coordination, and dealing with various stakeholders (government bodies and suppliers & etc)
