Total 113,783 administration assistant job vacancies in The United States of America

• Handle accounts receivable, payable, posting of journal transactions which includes invoicing, debit note, credit note and payment voucher.
• Monitor overdue accounts and follow up on outstanding balances.
• Prepare aging reports for debtors and creditors and reporting to superior.
• Handle day to day operations of accounting record & filling.
• Manage office supplies and equipment, ensuring availability and coordinating purchases when necessary.
• To renewal business licenses and trademark whenever required.
• Coordinate office maintenance and repairs, including liaising with vendors and service providers.
• Support other departments and staff members with administrative tasks as needed.

Perks & Benefits

• Performance bonus
• Personal leave
• Sabbatical leave
• Personal development opportunities

DUTIES & RESPONSIBILITIES

• Assist in gathering information and preparing questionnaires for various services;
• Assist in developing a new visa process system and digitalization;
• Dealing with various local authorities, local agencies, and local councils;
• General administrative assistance to the department;
• Communicate with foreign clients in English.
• Undertake any other duties from time to time as assigned by Supervisor

REQUIREMENTS

• Able to commit to full-time internship for at least 4 - 6 months
• Pursuing a degree or equivalent
• Proven ability to appropriately handle sensitive information required
• Excellent interpersonal and communication skills
• Self-motivated, collaborative and strong focus on service delivery, quality and efficiency
• Well-organized with good time management in completing given tasks

Please send us your CV and duration of internship via email to hr@malaysia.ahk.de

Only shortlisted applicants will be notified

Perks & Benefits

• Internship Allowance
• Nearby public transport
• Central location
• Personal leave
• Personal development opportunities
• Open Culture

Company Overview

Böttcher Headquarter is located in Germany has developed for more than 299 years, today still a private company, which has expanded and established itself on the global economy. Guarantors of our success are over 2,000 employees, who pursue two goals with equal dedication. First, we want to completely understand the subject with which we are occupied, and secondly, everything we do has to directly contribute to the benefit of our customers. World largest printing roller manufacturer with 27 factories worldwide and a wide range of printing consumables to offer is now seeking for Temporary Purchasing & Administration Executive.

Job Scope:

• Customer management; including complaints/ reject, tracking, monitoring and expediting customers' order base on forecasted demand.
• Supplier management; including understanding suppliers' capacity constraint to ensure assurance of supply, tracking and monitoring suppliers' performance.
• Periodic cost down and lead time reduction initiatives.
• Arranging and following up closely the air or sea freight with forwarder to ensure smooth custom clearance/shipment directly from suppliers to end customers globally; at the right quality/price/quantity/time.

Requirements:

• Diploma/ Degree in any discipline.
• Preferably with minimum 1 year related experience in purchasing.
• Proficiency in English is a MUST, while proficiency in Chinese/ Mandarin is highly preferable but not prerequisite.
• Good interpersonal and negotiation skills, with proven experience in corresponding and communicating with suppliers/ forwarders/ customers at international level.
• Multitasking, good sense of time management and able to handle stress and meet multiple deadlines
• Hands on with Microsoft Office package, especially Excel and Word
• Familiar with SAP system is an added advantage
• Prioritize for candidate able to work immediately

Job Responsibility/Job Description

• Assist the sales team in daily sales tasks such as processing delivery orders and invoices.
• Accurately enter sales and administrative data into the system, ensuring data integrity and confidentiality.
• Provide general administrative duties, such as answering phone calls, filing documents.
• Interact with clients, vendors, and internal stakeholders professionally and courteously, addressing their inquiries and concerns.
• Provide support to management and colleagues as needed, contributing to the overall efficiency of day-to-day operations.

Job Requirement/Qualification

• Diploma in Business Administration, or related field.
• 2 years experience in administrative roles or a similar field is preferred. Freshers with a strong willingness to learn will also be considered.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong numerical and analytical skills.
• Attention to detail and accuracy in all work.
• Efficiently prioritize tasks, meet deadlines, and manage time effectively.
• Excellent written and verbal communication skills in Bahasa and English.

Perks & Benefits

• Casual dress code
• Open culture
• Opportunities for cross-functional collaboration and learning.

Required Skill(s):

1. 1. Able to support the overall planning of the management and administrative tasks.
   2. Able to maintain friendly and professional relationships with all stakeholders.
   3. To organize employee engagement activities / events.
   4. Able to work and communicate effectively with internal and external parties.
   5. Good written and spoken communication skills, especially able to inform and advise others clearly.
   6. Proficiency in both written and spoken English and Bahasa Malaysia.
   7. Any other assignments by the management from time to time.

Requirements:

1. 1. Bachelor’s Degree in Human Resource/ Business IT or other related fields.
   2. Willing to be based in Pandan Perdana, Kuala Lumpur.

Perks & Benefits

• Nearby public transport
• Central location
• Personal leave
• Personal development opportunities

JOB DESCRIPTION

• Assist in reviewing or preparing monthly closings, financial statements, management reports, sustainability reports, and financial analysis, ensuring timely and accurate reporting.
• Oversee daily bookkeeping activities on account receivable/payable and daily/monthly bank reconciliation.
• Oversee Account payable function, such as preparation of payment, reconciliation of suppliers’ accounts etc.
• Oversee Account receivable function, such as collection and reconciliation of client’s statement etc.
• Assist to prepare monthly and year end management reports.
• Assist your manager on company audit engagement and accounting job including administrative matters.
• Assist with external audits by providing necessary documentation, reconciling accounts, and addressing audit inquiries.
• Accomplish work-related activities or tasks assigned by the superior as needed.
• Conduct risk-based and control compliance audits within established plans and deadlines.
• Develop and manage the audit programs, conducting audit fieldwork, compile audit workpapers and draft audit reports.
• Assist in preparing balance sheets, profit and loss accounts, and cash flow statements.
• Manage E-Invoicing matters and ensure timely submission.
• Preparation in yearly budget includes cashflow
• Liaison with banker, solicitor, relevant authority, auditor and tax consultants for all work matters related to annual audit and income tax matters etc.
• Able to handle tax computation and liaise with tax agent on all tax matters
• Assist in daily operational duties and undertake any ad hoc assignments as assigned by a superior.

JOB SPRECIFICATION

• Candidate must possess at least a Degree in Accounting or Finance or Professional Accounting Qualification (ACCA, MIA), or equivalent qualifications;
• 5 years of relevant working experience.
• Well-versed in Accounting Software
• 2 years of audit experience is a must to apply this job.
• Proficiency in Microsoft Office – Word & Excel.
• Good interpersonal/communication skills (both verbal & written). 
• Able to work independently, result-oriented & self-motivated.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Paid training and development

Responsibilities

• Assist sales manager in daily sales operation such as preparation of quotations, check and reply emails, check goods before sending.
• Prepare simple product catalogue, with photograph and specification when new item arrives.
• Assist to organise the showroom in orderly manner and direct display of lightings in the showroom.
• Update social media eg Facebook and company website
• Other ad hoc duties assigned by superiors.

Requirements 

• SPM, STPM, Diploma certification. 
• Min 2 years of work experience.
• Fluent in Chinese, English and Malay.
• Able to complete administrative tasks with MS Excel, Word, and PowerPoint skill. 
• Autocad knowledge is an added advantage.
• Able to work independently with minimum supervision.

Application please whatsapps resume to Ms Tan +6012-214 2226

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities

Job Responsibilities:

• Provide good customers service to customers
• Assist pharmacist in dispensing
• Willing to interacts with customer, answer customer enquiry and build relationship
• Cashiering-being responsible for processing cash and card payments
• Assist in merchandising product and always maintain complete stock level
• Maintain a pleasant shopping environment in outlet by creating a clean, tidy, and well organized display
• Handle in administration work and any other ad hoc tasks from time to time.

Job Requirement:

• Fresh graduate student in diploma pharmacy are welcome to apply
• Candidate with related experience will be added as advantages

STAFF BENEFITS:

• Training syllabus will be provided
• Attractive Salary Package
• Marriage Leaves, Annual Leave, Medical Leave etc
• Career Advancement

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location

The Person

A bright and enthusiastic individual seeking to gain insight into the marketing function of an industrial safety and protection company. In this role you will provide valuable administrative and marketing support to a small and very dynamic team and will be comfortable carrying out tasks individually and as a team. There will also be opportunities to carry out specific projects for the right person. A confident communicator, you will be happy to liaise with principals and suppliers and will use your creativity to help with marketing activities. A passion for industrial safety awareness would be a distinct advantage, in addition to passion for learning about business and how to execute marketing plans.

The Job

1. Sourcing and introducing new product into market

a) pricing SOS

b) research and study / analysis in product and market relevancy

2. Generate Sales Lead

a) formulate marketing programs – market penetration and segmentation

b) Strategic planning

3. Advertising and Promotion

a) brand management – strategic management in brand credibility and image establishment.

b) Joint promotion with principles e.g. 3M, Dynabrade

c) other promotions – exhibition and promotion to stimulate sales through salesmen and dealers

4. Research and Information

a) Build and maintain data – market needs and trend

- customers profile e.g. existing customers group by Industry or application

- competitors data

- product information e.g. catalogues to be distributed

5. Budgeting (Sales and Advertising and promotion)

a) product catalogues and brochures for all sales group

b) exhibition – samples to be distributed, door gift, handouts, booth setting etc.

c) promotion expenses

6. Networking

a) distribution network / new dealers channel

b) public relations

7. Training

a) to coordinate or arrange in house training e.g. product training

b) to conduct various training to others

8. Updating Price Pages

a) to maintain & update price pages;

b) to maintain & update prices in system.

9. Digital Marketing 

a) Search Engine Optimization

Assist in optimizing online content to improve its visibility in search engine results. This involves keyword research, on-page optimization, and backlink building.

b) Social Media Marketing:

Utilizing social media platforms to connect with the audience, build brand awareness, and promote products or services. It involves creating and sharing content on platforms like Facebook, Twitter, Instagram, LinkedIn, etc. Work on online promotions and social media strategies.

Requirements :-

• Candidates must possess at least a Diploma in Marketing or equivalent;
• Preferably with 2 years relevant experiences in Marketing. However fresh graduates are also encouraged to apply as relevant training will be provided;
• Able to start immediately would be an advantage;
• Enjoys an entrepreneurial, fast-paced work environment;
• Excellent communication skills, written, verbal and interpersonal;
• Creativity and ability to work on own initiative and meet deadlines;
• Attention to detail.

Transparent and Qualitative Key Performance Indicators (KPI)

Reward Scheme Commensurate with KPI

Career Growth and Well Supported Learning Opportunities

The Dive and Activities Assistant supports the daily operations of the dive center and other guest activities, ensuring that all experiences meet safety standards and provide high-quality, enjoyable experiences for guests. The assistant is responsible for helping with dive logistics, guest engagement, activity planning, and general maintenance of dive equipment and activity materials. This role demands a passion for marine life, outdoor adventure, and customer service, along with excellent communication and organizational skills.

Key Responsibilities:

• Activity Support:
  • Assist in the preparation and execution of other water-based and land activities (e.g., kayaking, snorkeling, hiking).
  • Set up and clean up after activities.
  • Guide small groups in safe and enjoyable recreational activities.
  • Monitor the condition of activity equipment, reporting issues and performing minor repairs.
• Guest Engagement:
  • Interact with guests in a professional and friendly manner, providing excellent customer service.
  • Offer guidance and information about marine life, local attractions, and available activities.
  • Address guest inquiries, concerns, and requests promptly and effectively.
  • Help coordinate guest bookings for activities and dive sessions.
• Environmental Awareness and Conservation:
  • Promote and actively participate in environmental awareness and conservation efforts.
  • Educate guests on sustainable practices and the importance of preserving the local environment.
  • Help with the implementation of eco-friendly practices in dive and activity operations.
• Administrative Tasks:
  • Assist with tracking dive and activity schedules, bookings, and equipment usage.
  • Support the dive center and activity team in maintaining accurate records for reporting and invoicing.

Requirements:

• Qualifications:
  • Experience in organizing or assisting with outdoor activities and tours.
  • First Aid and CPR certification is a plus.
• Skills and Attributes:
  • Passionate about marine life and outdoor activities.
  • Strong communication and interpersonal skills.
  • Ability to work in a team and independently with minimal supervision.
  • Organized, detail-oriented, and able to manage multiple tasks simultaneously.
  • Comfortable working in a physically demanding environment.
• Experience:
  • Prior experience in diving or assisting in a dive center is preferred.
  • Customer service experience is highly desirable.

Benefits:

• Competitive salary
• Opportunities for professional growth and dive certifications
• Working in a beautiful marine environment with a passionate team
• Contribution to conservation efforts and eco-tourism

Perks & Benefits

• Employee equity
• Commission and bonus
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Personal leave
• Open culture

Responsibilities:

• Perform day-to-day accounts payable and receivable functions, including reviewing, verifying, and accurately inputting vendor invoices and credit notes into the system. Ensure prompt processing of invoices requiring urgent payment.
• Classify expenses into appropriate General Ledger codes and cost categories to ensure accurate financial reporting.
• Communicate and collaborate with suppliers to address and resolve accounts payable issues, discrepancies, and inquiries.
• Prepare reconciliations of vendor statements, and proactively address long overdue invoices that remain unpaid or unprocessed.
• Ensure proper filing and organization of accounts payable documents and records.
• Undertake additional duties and responsibilities as assigned to support the overall financial operations of the company.
• Any other ad hoc assignment.

Requirements:

• Preferably minimum 1 year of working experience in similar role.
• Fresh graduates are encouraged to apply.
• Strong organizational skills with ability to prioritize tasks to meet timelines.
• A good team player with excellent communication skills.
• Good personality and positive working attitudes.

Perks and benefits:

• Additional leaves and holidays
• Paid time-off
• Earned wage access (EWA)
• Company-owned cell phones
• General outpatient benefits extent to spouse and children
• Dental/optical care reimbursement
• Group health and surgery insurance
• Professional development opportunities

Job Requirements:

• Candidate must possess at least a Diploma in Fashion Design or equivalent.
• Good fashion sense and knowledge in fashion design.
• Candidate must be creative, resourceful and willing to take challenges.
• Proficient in Adobe, Photoshop and Illustrator.
• Fresh Graduates are welcome to apply.

How this career benefits you:

• This is a 5 day work week job.

Perks & Benefits

• Central location
• Casual dress code
• Personal development opportunities

Responsibility:

• • To assist in the proper control and identification of all ISO22000 documents & records that are related to the requirement of ISO22000 and Halal system.
  • To maintain the recruitment and training coordination & records. .
  • To control the administration of employee uniforms and other administration duties.
  • Any other task that assign by superior.

Benefits :

• Annual Bonus
• Annual Dinner
• Annual Increment
• Allowance (Meal and Shift)
• Festival Gift
• Medical insurance
• Personal leave
• Employer EPF 16%
• Panel clinic nearby
• Uniforms provided

Job Summary: Warehouse Personnel are responsible for the overall inventory management, movement, and storage of goods within the warehouse. They ensure that all incoming and outgoing shipments are accurately processed, stored, and delivered to the correct locations. The role also involves maintaining the cleanliness, organization, and safety of the warehouse.

Key Responsibilities:

1. Inventory Management:
   • Receive, inspect, and verify all incoming shipments.
   • Label and store goods in designated areas.
   • Monitor inventory levels and report discrepancies.
   • Conduct regular stock counts and update inventory records.
2. Order Fulfilment:
   • Pick, pack, and prepare orders for shipment according to delivery schedules.
   • Coordinate with the logistics team for the timely dispatch of goods.
   • Ensure accuracy in order processing to minimize errors and returns.
3. Warehouse Organization:
   • Maintain a clean, organized, and safe working environment.
   • Arrange goods in an orderly manner to maximize space and efficiency.
   • Implement and adhere to warehouse safety protocols.
4. Documentation and Reporting:
   • Accurately complete all necessary documentation for receiving, storing, and shipping goods.
   • Keep records of all stock movements and update the warehouse management system.
   • Report any discrepancies or issues to the Warehouse Manager.
5. Coordination and Communication:
   • Collaborate with other departments, such as purchasing, sales, and logistics, to ensure smooth operations.
   • Communicate effectively with team members and supervisors to address any issues or concerns.
6. Maintenance:
   • Perform routine maintenance checks on warehouse equipment and report any issues.
   • Ensure that all safety equipment is in good working order.

Skills and Qualifications:

• High school diploma or equivalent.
• Minimum 2 years experiences in warehouse or logistics environment.
• Familiarity with warehouse management systems and inventory software.
• Ability to operate forklifts, pallet jacks, and other warehouse equipment.
• Strong attention to detail and organizational skills.
• Good physical condition and the ability to lift heavy objects.
• Strong communication and teamwork skills.

Work Environment:

• The role requires working in a warehouse setting, which may involve exposure to varying temperatures and noise levels.
• Requires physical activity, including standing, walking, lifting, and operating warehouse equipment.

Key Responsibilities:

• Office Management:
  • Manage day-to-day office operations including maintaining office supplies and equipment.
  • Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Administrative Support:
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and maintain documents, reports, and presentations.
  • Assist in the preparation of meeting agendas and minutes.
• Customer and Client Relations:
  • Greet and assist visitors and clients in a professional manner.
  • Address inquiries and resolve issues promptly and effectively.
• Data Management:
  • Maintain and update filing systems, databases, and records.
  • Ensure accurate data entry and manage confidential information with discretion.
• Financial Administration:
  • Assist with basic bookkeeping tasks, including invoicing and expense tracking.
  • Process and reconcile expenses and payments.

Qualifications:

• Education:
  • Minimum SPM (Sijil Pelajaran Malaysia) or equivalent; a diploma or degree in Business Administration or related field is an advantage.
• Experience:
  • Previous experience as an administrative assistant or in a similar role is preferred.
  • Familiarity with office management procedures and basic bookkeeping.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Strong organizational and time-management skills.
  • Excellent communication skills in English and Bahasa Malaysia (both written and verbal).
  • Ability to work independently and as part of a team.
  • High level of attention to detail and accuracy.

PERSONAL LEAVE

CAREER GROWTH