Plans, develops, monitors and executes actions required to manage the office's administrative functions. Provides support to supervisors, managers and other employees in day-to-day operations; which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurement and overall office management.
Typical specialized assignments may include: preparing and managing correspondence, compiling, tracking and analyzing information for a wide variety of programs; entering and tracking budget expenditures; purchasing and inventory; establishing, organizing and managing files, documents, and records; providing advanced computer assistance; scheduling meetings; managing time and attendance: providing explanations of organizational policies; coordinating the implementation of new office policies and systems; maintaining calendars and travel records and arrangements.
Interprets guidelines, compiles and consolidates information and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Has a broad understanding of how administrative, financial and other business support assignments contribute to the activities of the organizational unit. Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations.
Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Reconciles data, validates transactions, and identifies and resolves discrepancies.
Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Prepares travel orders including cost estimates for training assignments and permanent change of station actions. Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy.
Purchases administrative supplies or equipment/furniture assuring purchases arc made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc., are conducted according to policy. Ensures justifications of requested items meet criteria for expenditures. Maintains an orderly supply room and distributes supplies.
Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.
Assists in the preparation of budget estimates, justification statements and budget execution plans and provides advice on such matters as the distribution of allotments and availability of budgetary funds for program purposes. Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy or technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance.
Uses a wide variety of computer programs and software applications, including CRU-X, eLMS and GovTrip. Utilizes a variety of financial applications such as DELPI, REGIS, PRISM, PCPS, etc., as well as Excel to analyze, trouble shoot and problem solve. Prepares administrative articles, reports, and briefing items. Applies experience and detailed knowledge lo plan and accomplish assignments for projects/programs. Performs tasks independently.
Starting at $53,615 Per Year (FV F)
