Are you ready for what’s next?
Come explore opportunities within Brunswick, a global marine leader committed to challenging conventions and innovating next-generation technologies that transform experiences on the water and beyond. Brunswick believes “Next Never Rests™,” and we offer a variety of exciting careers and growth opportunities within united teams defining the future of marine recreation.
Position Summary:
Responsible for the daily maintenance of all incoming calls to the main switchboard. Maintains and coordinates the daily functions and secretarial support across the entire office. Ensures the correct functioning of facilities, office and/or business support services.
Primary Duties and Responsibilities:
- Maintains office supplies inventory and orders supplies as needed in accordance with set supplies budgets.
- Maintains office attendance records and compiles and distributes weekly itinerary.
- Responsible for facilities maintenance guaranteeing proper working conditions.
- Maintains IT items supplies to guarantee work conditions for employees at the office .
- Responsible as administrator on the BCD Travel platform to assist staff with travel arrangements.
- Notarizes letters and documents for office staff; sends documents to consulates for legalization and/or Department of State to issue apostille.
- Responsible for annual renewal of business licenses and certificates
- Responsible for maintaining records retention database, purging all documents no longer within filing period and ensuring all departments are educated on proper way of storing and filing all types of records.
- Reconciles purchasing credit card account monthly.
- Sends monthly corporate credit card statements to the Mexico staff and once received send expense reports to FDL to process payment.
- Supports the unit’s HR Business Partner onboarding of new employees and other HR-related tasks when is necessary.
- Collect incoming mail from the mail kiosk every morning and distribute mail accordingly.
- Provide administrative support in day-to-day office operations.
- Provide secretarial/administrative support as needed to the other departments on selected administrative tasks
- Take care of all outgoing office mail related to communications using appropriate carriers
- Contact service providers as needed
- Scan all closed files along with their corresponding Acceptance of Responsibility letter into the Export Documentation Database and enter data into the Integration Point Export Doc system
- Create labels for completed order files; files RTL letters into binder and sends a copy by email to the freight
Knowledge, Skill and Ability Requirements:
- Verbal and written skills are necessary to communicate effectively with all levels of the organization and with our customer network.
- Excellent organization and follow-up skills.
- Ability to pay close attention to detail.
- Proficient in Microsoft Office to include Word, Excel and PowerPoint.
- Skills related to performing multifaceted tasks in conjunction with day-to-day activities.
Education and Experience Requirements
- Bachelor’s degree or equivalent college-level studies.
- Minimum 3-4 years’ experience on administrative and/ or secretarial activities
- Must be bilingual, English-Spanish.
Next is Now!
We value growth and development, recognizing that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and inspiration. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.
Equal Opportunity Employer: Minorities/Women/Protected Veterans/Disabled
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Brunswick and Workday Privacy Policies
Brunswick does not accept applications, inquiries or solicitations from unapproved staffing agencies or vendors. For help, please contact our support team at: hrsharedservices@brunswick.com or 866-278-6942.
All job offers will come to you via the candidate portal you create when applying through a posted position through https:///www.brunswick.com/careers. If you are ever unsure about what is being required of you during the application process or its source, please contact HR Shared Services at 866-278-6942 or HRSharedServices@brunswick.com.
#Brunswick Corporation - Mercury Marine
