Total 81 Sales / Marketing job vacancies in Naval Shipyard, Portsmouth, Virginia

• You will conduct analysis and evaluation on effectiveness of business activities, strategic planning, human capital plans, administrative, personnel and travel support programs.
• You will ensure regulatory compliance with federal laws and regulations, providing technical guidance regarding human capital or business administrative procedures
• You will be responsible for annual review of Department directives, memos, instructions, etc. to ensure alignment with Record keeping guidance and requirements
• You will provide advice and guidance to ensure understanding and compliance with production program requirements.
• You will support special projects and initiatives and perform special assignments by analyzing facts and perform appropriate research and prepares detailed responses.

• Responsible for meeting personal and department sales goals. Coach Sales Associates on product knowledge areas related to particular categories such as: electronics, shoes, jewelry/accessories, firearms, military clothing or other assigned areas. May be scheduled at the checkout, other departments sales areas, specialty category or customer service desk for coverage. Reports to the Sales Manager. 
• Takes advantage of all training opportunities to develop selling skills in product categories. Works with Team Members to develop their product knowledge within the category. Remains committed to learning about the brands and products sold within the store. Educates customers on product questions and provides suggestions when needed. Relays customer comments and concerns to the Sales Manager. Identifies opportunities to produce add-on sales through suggestive and consultative selling. Ensures all sale, ad and promotional items are signed and placed according to brand standards. Works with the Sales Manager to achieve daily and weekly sales goals. Assists Sales Managers and Brand Integrity Manager in the planning and execution of all corporate sales programs, promotions and other events where merchandise is involved. Builds and nurtures loyal MCX customers.
• Encourages and empowers all team members to identify opportunities to resolve customer problems and concerns before they happen. Communicates any outstanding problem resolution issues with the Experience Manager. Understands and articulates all MCX value stories, programs and promotions. Recognizes the core values and mission of the Marine Corps Exchange. Identifies and reduces all risks of loss and/or theft. Actively engages in organizational training opportunities that develop personal and professional skills related to: time management, emotional intelligence, interpersonal skills, career planning, public speaking and small group leadership. Participates in all corporate-led training programs and works with Training Specialist to set training goals and manage training compliance, licenses and certifications and position-based learning plans. 
• Provides World Class Customer Service with an emphasis on courtesy. Delivers a Dress Blue Experience to all customers throughout the store. Proactively engages all customers in conversation. Addresses customers by rank when appropriate. Offers assistance and suggestive selling advice as the customer progresses throughout their shopping experience at various connecting points such as the fitting room. Assists customers and communicates positively in a friendly manner. Understands and operates within all service policies and exercises an ¿I can DO that!¿ mentality when a customer problem occurs. Follows up with customers to ensure their problems were resolved. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. 
• May handle customer special orders and merchandise requests. May require food handling safety training, handling and certification. May require training and handling of Western Union and other customer services offered. May require light custodial duties, light lifting of merchandise, stocking, setting planograms, price changes, inventory counts and corrections. May have keyholder responsibility. 
• Performs other duties as assigned. The incumbent must be able to lift and carry objects up to 20lbs independently and objects over 20lbs with assistance.

As a Business Operations Coordinator, GS-0301-14 MP, you will perform the following duties:

Strategic Planning and Policy

• Reviews agency directives, action memoranda, and other relevant documentation to remain current on proposed and pending actions which may affect assigned responsibilities and impact the organization's operations policies, principles, and procedures.
• Makes recommendations to the CBO and senior leadership that outline operational changes necessary to adhere to systems, principles, and procedures; ensure proper financial action and assignment of directorate/office responsibilities; address impact of regulations or new procedures and actions required to implement them; and project cost estimates for implementing operational strategies.

• Works with the business operations managers (BOMs) and Chief Business Operations (CBO) to coordinate performance management activities for the directorate/office.
• Reviews and monitors the status of performance plans and appraisals for the directorate/office to ensure timeliness of actions and compliance with the NSF general workforce, Intergovernmental Personnel Act (IPA), and Senior Executive Service (SES) schedules and associated activities. This includes providing assistance and guidance to directorate or office staff on policies, procedures, and guidelines involved in the appraisal process.

• Serves as a subject matter expert on the federal travel process and associated NSF policies and procedures.
• Serves as the organizational expert on human capital and financial tools and systems, ensuring staff receive appropriate access, as needed, and supporting training needs.
• Performs ad hoc and formal analyses of directorate/office administrative systems and business practices (e.g., travel, use of AOAM funds, IPA investments).
• Applies knowledge of qualitative and quantitative methods to identify inefficient or ineffective practices and establishes new practices for organization-wide use.
• Establishes working groups to study issues and initiatives, propose solutions, plan implementation, and assess feedback, as needed.

• Implements, analyzes, and monitors the progress of the organization's financial operating plan.
• Informs the CBO, Chief Budget Strategist (or equivalent), and senior managers of potential problems with the organization's commitment of funds.
• Participates in meetings to justify and/or defend the organization's operations and/or financial execution processes or strategies.
• Assists in preparing papers, talking points, and graphical presentations to support meetings with senior organizational leadership.

• Presents compelling rationale to individuals and groups at all levels of the organization.
• Follows up with individuals to understand causes of resistance to changes in administrative, operational, programmatic, and human capital processes and procedures within the directorate/office.
• Coordinates with the CBO, AD/OH, and Deputy Assistant Director (DAD)/Deputy Office Head (DOH) to support organization wide employee engagement activities.

Selected candidates may be required to perform limited supervisory duties of a few staff members.

Performs other duties as assigned.

Salary: Band 5, £25,652 to £27,363 per annum

Contract: Fixed term/secondment maternity cover for up to 1 year or sooner should the postholder return

Hours: Full time (37 hours per week)

Closing date: Sunday 8 December 2024, 23:59

Interviews week commencing Monday 16 December 2024

Portsmouth City Council is committed to safeguarding and promoting the welfare of children, and young people, and expects all staff and volunteers to share this commitment. It is also committed to promoting quality childcare across the city that works to improve outcomes for children.

Every post is subject to PCC and Portsmouth Safeguarding Children Partnership safer recruitment procedures.

The Service:

The Building and Supporting Your Future Teams and Child Safety and Asylum Team provide social work support to our children in long-term care placements, unaccompanied minors and support to our care leavers. Staff in these teams are responsible for ensuring that our statutory responsibilities for looked after children and care leavers are properly met.

It is a very busy and a challenging role, for someone who enjoys working as part of a team and wants to do a worthwhile job.

The post is situated at the Civic Offices, Guildhall Square, Portsmouth initially, potentially moving to hybrid later.

Your New Role:

You will provide high quality administrative business support within the Building and Supporting Your Futures Teams and the Child Safety and Asylum Team; you will support our Social Workers as they provide support to children in care. You will play a vital part in the Business Support Administrative functions to ensure the smooth running of business processes. This is a varied and busy role: you will take minutes of more complex meetings, deal with inquiries and correspondence in a confidential manner, book meetings, maintain files, and carry out a wide variety of administrative tasks. You will also support facilitating the unaccompanied minor's administration process and updating relevant systems in relation to government returns and related in-house processes and procedures. You will also arrange interpreters on behalf of the team. You will initially be fully office-based for training, moving to hybrid working later.

Please read the job profile for the full details of this role.

What you'll need to succeed:

You will have strong administrative skills with experience of working in an administrative/customer-focused role, and ideally also experience in Children and/or Young People's Services. Candidates with previous experience in local authorities or the NHS are encouraged to apply. You have a commitment to public service and want to make a meaningful contribution to the lives of children in care.

You will have excellent communication skills with a good awareness of Data Protection and Safeguarding Issues. You can demonstrate personal resilience and professionalism when exposed to explicit and emotionally challenging information, for example, in relation to child maltreatment and abuse. You can respond appropriately to enquiries from parents, carers, professionals and service users who may be anxious or emotional due to issues concerning the safeguarding and well-being of children. You have good attention to detail, can work flexibly as part of a team, and are customer-focussed.

Please read the job profile for the full details of this role.

What you'll get in return:

We really appreciate our employees and fully realise they are essential to our success and look to offer an inclusive, supportive working environment where employees can reach their potentials with a healthy work life balance, offering the following rewards:

• Generous annual leave (27 days per year rising to 31, pro rata for part time hours) with the potential to purchase additional leave.
• A fantastic pension which allows you the opportunity to pay in more for that greater return.
• Flexible working options including hybrid working with a minimum of two days office based per week pro rata, giving you the flexibility to work up to three days at home every week. Hybrid working is dependent on the role and service needs, exact details will be discussed with you at interview.
• Access to a wide range of training and development opportunities including apprenticeships.
• Extensive wellbeing support through the Employee Assistance Programme
• Discount on travel, travel loans and the bike loan scheme
• Discounts on a wide range of goods and services – access a range of discounts and offers from thousands of restaurants, shops and more.

Staff rewards: https://careers.portsmouth.gov.uk/working-for-the-council/

Additional Information:

The full job profile is attached here.

A commitment to our values:

We are committed to our values of respect, integrity, collaboration, inclusivity and being people-focussed. These values set out how we can contribute to the success of the council and our own success as individuals. Learn more about our values and behaviours.

Application process:

How to complete your application: https://careers.portsmouth.gov.uk/how-to-apply/

We are a disability confident employer - committed to ensuring that our recruitment and selection process is inclusive and accessible and welcome applications from all areas of society.

Please submit both a CV and a cover letter/personal statement. Remember to demonstrate in your cover letter/personal statement why you are suitable against each of the points described in the 'Who is the Person' section of the full Job Profile, using examples from your experience or transferable skills. This might be through qualifications or descriptive examples from your work / personal experience, which clearly illustrates what you did and the effect it had.

If you upload a CV without a cover letter/personal statement, it is unlikely that your application will be successful.

We will email applicants from time to time; please ensure you check e-mail folders as sometimes our e-mails may go into spam/junk folders.

We look forward to speaking with you soon.

Should you require any support in completing the application form please contact recruit@portsmouthcc.gov.uk.

This Marketing Specialist position is located in Strategic Communications and Public Affairs (SCPA), Marketing and Branding (MB), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:

• Developing and implementing a wide number of integrated marketing plans and strategic branding initiatives, which includes increasing brand awareness, driving increased enrollments in TSA Pre Check, and ensuring brand credibility and integrity, and cultivating stakeholder marketing partnerships.
• Directing and promoting engagements with senior level executives and various external stakeholders, such as airlines, hotels, travel management companies, and industry associations to establish marketing/advertising partnerships and garner support to amplify key Transportation Security Administration (TSA) messages.
• Developing new ways to communicate messages on controversial and sensitive Marketing and Branding topics as they arise and ensuring messaging is clear and consistent across all communication mediums using a variety of tools and multi-media approaches.
• Manages associated program budget(s) including annual forecasting, invoice control and reconciliation, tracking of campaign funds and scheduled reporting. Serves as a Critical Incident Management Group (CIMG) SCPA representative, Purchase Card Holder, and Contracting Representative (COR) level 2 certification for the marketing and branding division.

The Sales Associate is responsible for providing all Marine Corps Exchange (MCX) customers with world class customer service with an additional emphasis on courtesy. Sales associates are the primary service providers and will assist customers in every aspect of the retail business in a friendly, professional, and proactive manner that supports continued customer loyalty. Sales associates assist their customers in challenging scenarios by using an ¿I can do that¿ mindset, to make all attempts for a positive customer experience and outcomes, before asking for support from the next level mentor or supervisor. Sales associates are brand and customer program ambassadors for all Marine Corps and MCX programs, including but not limited to, Military Star, Super Star Student, customer satisfaction surveys and Keep it New. 

This position can be scheduled throughout the facility, based on the needs of the business including but not limited to, cashier or self-checkout attendant, customer service, salesfloor / department support, stockroom / backroom, and military clothing.  In addition to working indoors, associates may be required to work outdoors or inside coolers and/or chillers. Limited time durations and proper Personal Protective Equipment (PPE) will be provided when working inside coolers and/or chillers. Sales associates who are regularly scheduled in areas are expected to learn basic product knowledge to support customer satisfaction and service. 

Sales associates perform store operations tasks such as but not limited to, customer and register transactions, Planogram revisions and setups, identifying missing products, replenish sales floor and coolers, setting promotional signage, visual merchandising, maintaining backroom standards through the 5S program and other operational tasks. Light housekeeping tasks such as but not limited to, sweeping, dusting and trash removal may be part of daily assigned duties. Sales associates are supported by the Specialist role with mentoring, guidance, and training. Sales associates are expected to work with, learn from and request guidance from Specialists in addition to their supervisors. 

Sales associates utilize and complete tasks with basic retail equipment including, but not limited to, cash registers, time clocks, RF scanners, mobile printers, handheld equipment (i.e., Price labeling units, box cutters), signage equipment and basic fixture equipment such as, but not limited to peg hooks, shelves, and mobile stocking carts (5S Program). Assists in preparing and participates in year-end inventory and preparation. Identifies and communicates potential risk of loss and/or theft. 

May require additional training or certifications as required by the business and/or normal working assignments, including but not limited to, food safety training and fuel. Articulates MCX value stories and engages with all team members through positive conversations and driving customer satisfaction in a teams win environment. Adheres to safety regulations and standards. Adheres to established standards of the EEO program and prevention of sexual harassment.  Performs other duties as assigned. This is a mixed position where the associate must be able to lift and carry objects up to 45 lbs. independently and objects over 45 lbs. with assistance.

FOR POSITIONS AT GAS STATIONS ONLY:  May assist with regular fuel lane maintenance including the handling and cleanup of hazardous materials or substances.  Must wear appropriate PPE when required. Must pass and maintain current fuel safety training as required. 

Sales Executive Vacancy - Portsmouth
Salary: Basic £20,000 OTE £50,000 (Uncapped) plus a company Vehicle.
Working hours: full time, permanent position

OC19253

We are currently recruiting for an experienced Car Sales Executive for our clients site in the Portsmouth Area. This opportunity for a Sales Executive is with a well-established site selling a strong brand with a good opportunity to earn.

Fantastic benefits package that includes:

• Competitive starting salary with a highly achievable OTE
• Company pension scheme
• Company Vehicle included

Role:

• You will be tasked with dealing with customers to secure the right car & finance package for them.
• Discuss what vehicles you have and run through all options available.
• A good Car Sales Executive will be someone who can work in a professional manner giving confidence to the customer and presenting the company in the right way.

Requirement:

• Full UK driving License
• Good customer service skills
• Motor Trade experience Required (Min 2 years)
• Stable and steady career history

All applications will be treated with the utmost confidentiality

INDSE

Consultant: Jack Adams

Octane Recruitment are a leading Recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries.

We are recruiting across the UK for Car Sales Executive, Trainee Car Sales Executive, Commercial Sales Executive, Sales Experts, Business Manager, Transaction Manager, Sales Controller, Sales Manager, General Sales Manager, Fleet Sales Executives, BDM, Business Development Manager, Sales Administrator.

Octane Recruitment cover a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential Appointments.

• Serves as a Supervisory Program Manager / Deputy Associate Director (Business & Operations) of Research and Technical Integration (RTI) Directorate's Business and Operations and assists the Associate Director (Business & Operations) with the planning, directing.
• Managing of all aspects of the Research and Technology Integration Directorate's Business and Operations and implementing and executing processes involving resource management support, acquisition and contract support, internal/external collaboration support, information technology and networking support, facilities and equipment management support, and access control and protection support.
• Work includes creating and streamlining operational procedures and processes to reduce workload and gain efficiencies.
• Individual manages funding to ensure sufficient coverage of fiscal year operating costs.
• Serves as a leader in the promotion of customer-driven capabilities to RTI technical divisions. Assigns work to RTI Business and Operations branches providing exceptional support to all customers.
• Develops and implements business strategies to meet the Directorate's current and future requirements.
• Provides operational support for the Directorate's organizational recruiting, hiring and training of new employees.

In this position, you will:

• Execute all aspects of the Agency's annual marketing and sales activities, including brand management, product promotion, advertising, digital marketing, social media, and customer relationship management.
• Implement the planning and execution of a multi-year strategy to increase awareness among the Public and Federal Agencies of the Agency's value proposition, authorities, products, services, and capabilities.
• Evaluate and optimize sales and marketing programs by establishing best practices; build collaborative relationships with individuals, teams, and partners outside of OPD to accomplish the Agency's goals.
• Support Agency-wide planning and implement strategies, tactics, and activities, in coordination with NTIS Offices, to meet or exceed the Agency's annual revenue targets.
• Develop marketing product plans, including strategies and tactical plans targeted toward growing the Agency's customer base and enhancing revenue.
• Implement an Agency-level lead generation and customer acquisition strategy to generate sufficient annual revenue to support the Agency's operations and activities.
• Develops and implements a multi-year customer relationship management strategy that identifies and targets key stakeholders, including past, current, and potential customers.

Area Business Manager



Salary: Competitive plus performance bonus, company car/car cash allowance, medical cover and pension

Hours: Full time, 40 hours per week (Monday to Friday)

Location: Covering Poole, Portsmouth and Basingstoke (base location can be any of the three locations).



When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.



We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.



What we can offer you;

• 25 days of annual leave
  
• Eligible for an annual performance bonus
  
• Private medical cover
  
• Choice of company car or car cash allowance
  
• Access to our company pension scheme
  
• One paid days leave every year to volunteer and support your community
  
• Ongoing training and development opportunities, allowing you to reach your full potential
  

What you'll be doing;

• Accountable for leading and managing an operational Area structure over three key locations; including Business Managers, Transfer station Managers, Industry experts, and Operatives.
  
• Directly influencing business development, growth opportunities, Operational excellence and Service delivery activities across a portfolio of customers. Embedding Veolia standards and working collaboratively with the senior leadership team.
  
• Effectively leading and developing Business Managers and working alongside Commercial managers and the team to deliver on all aspects of the Commercial strategy in a safe and legally compliant manner, to maximise profitability, achieve Operational excellence, deliver first class customer service and drive our business purpose.
  
• Define and establish effective working relationships across wider functions such as Fleet, Customer Services, Sales, Risk and assurance, HR and Finance, ensuring that clear and efficient cross function operational processes are defined, driving accountability and compliance with them.
  
• Create, implement and lead the short (0-6 months) and medium (12-24 months) strategy for the Area, ensuring engagement and commitment from key stakeholders at all levels.
  
• Achievement of the Commercial customer success measures across the area - First time collection rate, Recovery collections, Bin delivery, Proactive communication, Invoice accuracy (credit notes & do not invoice), Losses (TTT's) and call handling performance.
  
• Support the Commercial Strategy Manager in rolling out of National Projects under our sustainability, efficiency and growth priorities.
  
• Lead and support the Business Managers in the delivery of all regional priorities and objectives, aimed at enhancing sustainability, efficiency, growth and engagement.
  

What we're looking for;

• IOSH Managing Safely.
  
• Level 5 Leadership & Management or equivalent work experience.
  
• Strong business acumen and operational management experience.
  
• Financial management experience with experience of producing and presenting financial models and business plans.
  
• Transport Manager CPC.
  
• Ability to manage projects with multiple stakeholders.
  
• Seasoned leader with demonstrable track-record of leading high-performance.
  
• Experience of leading and driving transformation and change.
  
• Strategic thinker who is solution focussed and creative, with the ability to implement strategy and embed into a business.
  

What's next?



Apply today, so we can make a difference for generations to come.

We're proud to be listed in The Sunday Times Best Places to Work 2024, being named as a Top 10 Very Big Organisation to work for two years in a row! This accolade further demonstrates our commitment to our people and our actions in creating an environment where everyone can be their true selves and enjoy working at Veolia.



We want to ensure that you feel supported throughout the application process and provide reasonable adjustments where necessary and requested. If you require any reasonable adjustments as part of your application and interview process please do not hesitate to let us know.



Here at Veolia, we're proud to be known as an equal opportunities employer. We know how important it is to be fully committed to building and maintaining a diverse and inclusive place to work for every one of our colleagues. So no matter their age, gender, gender expression, disability, race, ethnicity, religion, belief, sexuality or veteran status, every applicant who meets the minimum requirements will be considered fully.

What's next?

Apply today, so we can make a difference for generations to come.

We're proud to be listed in The Sunday Times Best Places to Work 2024, being named as a Top 10 Very Big Organisation to work for two years in a row! This accolade further demonstrates our commitment to our people and our actions in creating an environment where everyone can be their true selves and enjoy working at Veolia.

We want to ensure that you feel supported throughout the application process and provide reasonable adjustments where necessary and requested. If you require any reasonable adjustments as part of your application and interview process please do not hesitate to let us know.

We know how important it is to be fully committed to building and maintaining a diverse and inclusive place to work for every one of our colleagues. We are committed to ensuring that all job applicants and members of staff are treated equally, without discrimination because of sex, gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, nationality, ethnic or national origin, religion or belief, disability or age.

We therefore welcome and encourage all candidates who meet the minimum requirements to apply.

• Serves as the Sales Associate and is responsible for providing the highest quality of customer service and sales support to all customers in our Marine Corps Exchange stores. Sales Associates within the Marine Corps Exchange are expected to provide a Dress Blue Experience that will make our customers want to return again. Responsible to ensure customers are taken care of at all service and sales touchpoints throughout the store. May be scheduled at the checkout, specific sales area, specialty category or customer service desk. 
• Responsible for meeting all personal and department sales goals. Assists the Sales and Experience Managers in execution of corporate service programs, promotions and other events. Completes all sales and return transactions using the point of sale system. Assists and serves customers with location, selection and purchase of merchandise with an emphasis on courtesy. Responsible for merchandising, display and appearance of assigned area(s). Ensures items are properly marked. Checks merchandise, rings sales on cash register. receives payments, makes change, bags or wraps merchandise and completes related sales records. Responsible for assigned change fund. Assists in inventories, ensures proper accountability and security of assigned area(s). May monitor fitting rooms. May perform general housekeeping duties such as cleaning or dusting fixtures and merchandise. May sort and replenish merchandise. Understands and articulates all MCX value stories, programs and promotions. Recognizes the core values and mission of the Marine Corps Exchange (MCX).  
• Takes advantage of all training opportunities to develop service and sales/selling skills. Develops a general understanding about the brands and products sold within the store. Partners with Specialists and Managers to provide answers to product questions from customers. Relays customer comments and concerns to Sales or Experience Manager. Identifies opportunities to produce add-on sales at the front line through suggestive and consultative selling. Ensures all sale, ad and promotional items are signed and placed according to brand standards. Ensures assigned service area is merchandised to brand standards with proper product placement. Communicates product outs to Sales Manager. Identifies and reduces all risks of loss and/or theft. Actively engages in organizational training opportunities that develop personal and professional skills related to: time management, emotional intelligence, interpersonal skills, career planning, public speaking and small group leadership. 
• May require food handling safety training, handling end certification. May require training and handling of Western Union and other customer services offered. May require light custodial duties, light lifting of merchandise, stocking, setting planograms, price changes, inventory counts and corrections. 
• Performs other duties as assigned. This is a mixed position where the incumbent must be able to lift and carry objects up to 45 lbs. independently and objects over 45 lbs. with assistance. 

• You will be responsible for administration operations, analyzing effectiveness of operations in meeting goals, developing financial evaluations, as well as advising on methods/procedures to provide business support for your contracts.
• You will be responsible for the working with program managers to review and approve of tasking to contractors and participation in contractor's performance reviews.
• You will be responsible for supporting contractor's tasking development and performing continuous monitoring of contractor reports and accomplishments.
• You will troubleshoot contracting, tasking and funding issues as well as monitor contract reports for consistency and tasking and future tasking.
• You will work with others internal and external to the organization to resolve business issues using policies, precedents, goals, objectives, and guidelines of financial oversight and operations.
• You will serve as the COR on multiple contracts within your Department and oversee contractual obligations, monitoring the contractor technical compliance and progress, and maintain supporting documentation.
• You will develop reports utilizing software database programs, e.g. Excel and Access, and Web-based applications and applying pertinent laws, regulations, policies, and precedents affecting the use of business support functions.

What to Expect

• Operates a mobile canteen unit and sells a variety of fast-food items and a limited variety of retail items such as cigarettes, gum, and candy.   Stocks food service canteen truck with food and beverages.  Drives to various locations, according to a previously established schedule and route, ensuring that prescribed routes are followed and that scheduled stops are made on a timely basis.  Observes safety and traffic requirements and regulations.  May operate a motor vehicle, with gross vehicle weight of up to 10,000 pounds.  
• May prepare requisitions for supplies, equipment and daily resale and consumable items, keeps supplies neatly displayed and stowed; maintains adequate stock at all times.  Maintains inventory and operating records and required reports.
• Serves customers, collects money, makes change, and is responsible for own change fund.  Prepares Daily Salesperson's Cash Report.   
• Provides World Class Customer Service with an emphasis on courtesy.  Assists customers and communicates positively in a friendly manner.  Acknowledges customers, smiles, and makes eye contact.  Asks questions to determine, verify and solve problems.  Maintains quality assurance of goods and services.  Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.    
• Adheres to safety regulations and standards.  Uses required safety equipment and observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  
• Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
• Performs other related duties as assigned.

The Student Trainee Business Operations Assistant is responsible for performing various administrative support duties in their assigned organization. They may provide administrative support related to NSF's efforts to promote and fund awards through grants, cooperative agreements, and other mechanisms, or may support technical and business operations throughout NSF. Student interns will perform a combination of the following:

Administrative/Office Support

• Receives, controls, and tracks all incoming mail, correspondence, documents, congressional and Freedom of Information Act (FOIA) requests, and action items.
• Creates, maintains, and promptly distributes important documents and records to appropriate staff, including the assigned organization's telephone list, Staff Conflict of Interest (COI) list, and Emergency Contact list.
• Receives visitors and screens telephone calls for the assigned organization.
• Maintains the assigned organization's calendar, assisting management staff in tracking important activities, such as panels, committee of visitors (COVs), site visits, and staff absences.
• Assists in planning and coordinating meetings by notifying participants, reserving space, sending agendas, preparing materials, assisting management officials in preparing for meetings and presentations, providing support during meetings, taking minutes, and following up as needed.
• Establishes, organizes, and maintains office files for the assigned organization.
• Assists with preparing purchase orders and requisitions for office equipment, furniture, and printing/copying supplies for the assigned organization.
• Serves as the assigned organization's primary timekeeper by maintaining accurate, up-to-date time and attendance records for all staff.

• Assists with processing non-award actions or recommended awards and providing general administrative support for assigned programs.
• Arranges logistics for in-person panels including negotiating hotel rates, reserving room blocks, and ensuring reviewers have the required materials, such as proposals and background information.
• Provides authoritative information to Principal Investigators (PIs) on proposal submission requirements and coordinates with PIs to obtain necessary information for incomplete proposals.
• Handles PI inquiries about their request status. Refers only the most controversial, sensitive, or substantive scientific issues to other staff members, as necessary.
• Enters budget and award data into the appropriate system for funded proposals.