Total 6 Purchasing / Procurement / Inventory job vacancies in Cincinnati, Ohio

The Inventory Management Specialist duties include, but are not limited to:

• Ensures equipment accountability and appropriately managed, assigned and monitored.
• Schedules and conducts physical inventories.
• Maintains accountable property and receipt documents.
• Develops and supports the creation of acquisition strategies and standardization initiatives to acquire and purchase durable medical equipment.
• Analyzes data impacting procurement decisions.
• Conducts market research on product pricing and performance.
• Researches and conducts analysis of potential cost savings, efficiencies and process improvements using quantitative analysis and historical usage patterns.
• Utilizes performance measures to conduct forecasting and quantitative analysis.
• Identifies and rectifies asset management issues.
• Conducts short, mid and long-term advanced planning for non-expendable assets.
• Utilizes inventory principles, standard, and non-standard methodologies, and concepts to determine need to intervene in the supply system.
• Analyzes and advises on equipment purchase recommendations.
• Initiates and reviews reports for lost, damaged, or stolen property.
• Researches alternative sources for equipment procurement.
• Disposes of surplus or excess property.
• Coordinates final disposition of non-expendable assets.
• Participates in facility strategic planning.
• Advises and informs stakeholders concerning the management, control and accountability of equipment in use.
• Trains and assists on equipment acquisition, disposal, scanning and tracking of equipment.
• Assists customers in the creation of performance work statements for equipment procurements.
• Maintains equipment inventory lists.
• Ensures accuracy of all personal property records and property documents.
• Manages and controls all inventory transactions for non-expendable medical equipment requests and transactions.
• Maintains inventory management and control of non-expendable assets.
• Utilizes automated property management systems to manage facility property accountability program, create equipment records, research discrepancies, conduct inventories, bar code equipment and manage turned in excess property.
• Researches and develops solutions to complex problems.
• Traces sequences of inventory management transactions to resolve questions.
• Recommends actions to eliminate problems involved in delivering services to inventory customers or in implementing policies.
• Manages the property management program and determines the means and methods to resolve issues and improve operations.
• Formulates improved inventory management procedures and practices.

The Lead Purchasing Agent duties include, but are not limited to:

• Advises approving officials and purchase card holders on purchase card program, procurement procedures and responsibilities.
• Coaches and problem solves with team members.
• Delegate follow up action on undelivered orders and aged purchase card transactions to close out purchase orders.
• Provides advice on work methods, practices and procedures.
• Instructs Purchasing Agents in specific tasks and job techniques and make available written instructions, and reference materials.
• Ensures timely purchasing under the micro purchase threshold.
• Leads the coordination for sources of supplies and acceptable substitutions.
• Initiates sand provides training to acquisition and technical staff on the procurement process.
• Makes purchases involving specialized requirements and/or commercial requirements that have unstable price or product characteristics, hard-to-locate sources, or similar complicating factors.
• Provides procurement support throughout the procurement cycle.
• Conducts open market research for purchases of routine equipment, supplies, and services.
• Examines incoming procurement requests for completeness.
• Recommends or makes decisions based on analysis of various trade-offs (e.g. cost of renting vs. purchasing, free services included, vendor reputation or past performance).
• Reviews completed work to see that instructions on work sequence, procedures, methods and deadlines have been met.
• Identifies training needs and gives on the job training.
• Distributes and balances workload among employees and assure completion of assigned work.
• Identifies factors to determine the best offer applicable for procurement.
• Maintains accountable procurement records and auditing information.
• Instructs employees in specific tasks and job techniques and provide written instructions, reference materials and supplies.
• Estimates and reports on expected time of completion of work.
• Monitors purchase requests and active and delinquent invoices, and process receipts.
• Utilizes Microsoft Office to create, edit and aggregate data necessary for expense tracking and Supply Chain management reporting.
• Maintains catalogs, contract files, and lists of firms offering specific equipment, supplies, and services.
• Develops reports and spreadsheets, obtain and organize files, and retrieve reports for briefings and presentation purposes.
• Compiles, consolidates, organizes, and summarizes specific procurement information to support efforts related to annual budget estimates and a variety of one-time and recurring reports.
• Analyzes descriptions and characteristics to identify problem areas.
• Develops recommended alternatives or solutions prior to completion of the procurement action when problems are encountered and/or deviations are required.
• Resolves disputes and informal complaints among medical staff and customers.
• Assesses urgency of patient needs and recommends source adjustments to meet patient and medical center needs.
• Plans and coordinates actions to prevent, correct, or resolve delays or misunderstandings in the purchasing process.

Duties include but are not limited too:

• Plans, directs and manages the activities of the Commodity Management Section, to include inventory management, supply management, receiving, purchasing, distribution, control of facility, pandemic, environmental supplies, office supplies, non-OIT consignment and prosthetics consumables, equipment instrumentation and applicable services
• Implements best practices, principles, tools and concepts to evaluate and improve supply system performance
• Interfaces with peers, stakeholders and customers throughout the VA HCS and supported catchment area including budget/fiscal, engineering, biomedical engineering, facilities, and clinical/administrative service staff to coordinate the management and control of the entire VA HCS and supported catchment area EX inventory and resolve any issues or discrepancies
• Establishes procedures and oversees and reviews physical inventories and supply reconciliation
• Coordinates with technical specialists on evaluating the impact of anticipated new technologies on supply processes and customer services; resolves conflicting requirements of several supply program areas
• Oversees the inventory management, control and distribution of expendable inventory for a VA HCS and supported catchment area
• Exercises authority to plan and coordinate the Commodity Management Section and synchronize requirements with other services/sections in the development of a sound course of action and renders the correct interpretations and decisions involving all phases of the operations/requirements
• Ensures maximum effectiveness in the management of inventories

The primary purpose of this position is to acquire a wide range of standard equipment, supplies, or services typically described
through open market procedures or through orders against established contracts using simplified acquisition procedures. Reviews
purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost. Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated. Determines procurement source; local, Air Force Nonappropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO). Develops source list of responsible suppliers from established lists, history files, catalogs, newspapers, etc. Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares requests for quotation to obtain quotes for small purchases and contracts. Verifies and abstracts information from vendors for orders or contracts. Reviews offers for compliance. Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Prepares documentation for award. Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements within limits of contracting
officer's warrant. Responsible for post award administration. Administers contracts, orders, agreements, and modifications, including
follow-up. Gathers, monitors, and maintains data, related to purchasing, prepares reports and responds to inquiries. Uses automated
systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12613731

• You will review and edit purchase requests to ensure the item or service is adequately described based on the requester's need; and ensure all information has been provided and the request is consistent with local and area policies.
• You will advise requestors on purchases, policies, methods of procurement, and issues with a potential conflict on competition; advise on the best methods of procuring complex, specialized, scientific equipment not normally found on the open market.
• You will conduct open market negotiations and makes competitive or sole source small purchases for complex, non-routine scientific equipment and/or services not commonly available on the open market.
• You will collect data to determine price reasonableness for new items, prepares detailed written solicitations, and tailors special terms and conditions.
• You will prepare written solicitation for purchases estimated to meet and exceed the requirements in Federal Business Opportunities to solicit specific sources, build vendor questions, post amendments, and publish solicitation and award notices.
• You will use Federal and MCD/region acquisition regulations, federal property management regulations, internal procedures and guidelines, and other references to identify possible sources and other pertinent information.

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities. Major duties and responsibilities include:

• Purchasing Support - Conducts purchasing under the micro purchase threshold; reviews and edits purchase requests; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends; and,
• Procurement Support - Procures supplies and services to meet the purchase, rental, or lease needs of the organization; develops unique selection criteria for each purchase; Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments.; conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements; and,
• Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility; and,
• Performs other related duties as assigned.