Total 4 it support executive job vacancies in Business Management / Project / Planning category in Redditch, Worcestershire, B98 7ST

VolkerLaser repairs, strengthens and waterproofs concrete and steel structures, offering a tailored package of specialist works to clients across the UK. Our structural solutions include bridge deck waterproofing, expansion joints, concrete repair and cathodic protection works, steel repair and strengthening work, carbon fibre and temporary works, jacking and bearing replacement. We also provide specialist lightweight decking and access solutions, as well as being specialists in long bridge and cable refurbishment.

We require a Business Support Coordinator to join our team in Worcester.

To provide an effective administration function to the VolkerLaser Business with additional support to the VL Special Projects Division working from the Warrington office. The role will be working in the Business Support team ensuring control of all agreed admin and documentation in a manner consistent with VolkerLaser's processes and procedures.

In addition to encouraging the business to use all relevant systems

About you

• Maintain document control processes regarding non- revisable documents, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace/Asite according to the project protocol
• Prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available
• Assist the document controller and be able to provide holiday/sickness cover for key doc control task
• Process site waste management plans, lesson learnt, close calls and events, raise NCRs etc on behalf of the site teams
• Assist with booking hotels, trains and flights
• Process expenses as and when required for operatives and Senior Managers where necessary
• Produce reports as and when required
• Input weekly timesheets for operatives
• Handling ICT requests for returning or ordering of equipment
• Ordering of goods i.e. Sundries for office, PPE etc
• Assist with Sentinel Administration where required
• Manage meeting room bookings and allocations
• Process subcontractor payments where required
• Assist Business Support Lead with high level reporting to the VL Special Divisions
• Assist with Management where required along with general administrative duties including Data entry
• Become a Superuser for systems i.e. 4PS, Eco-online, Asite etc

If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerLaser is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerLaser are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at

Additional information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

We are recruiting for a Business Support Coordinator to join us on a permanent basis at our Redditch site.

ACCOUNTABILITIES

• Manage the organisation, coordination and logistics of meetings and events and ensure any appropriate documentation is prepared and issued as appropriate
• Manage and co-ordinate diary arrangements
• Responsible for arranging travel requests, whilst being mindful of the overall budgetary impacts.
• Coordinate meeting agendas and ensure they are complete and issued as appropriate
• Attend and take minutes of meetings for onward distribution
• Responsible for reviewing and signing off weekly time sheets for Engineers, ensuring any discrepancies are discussed and investigated prior to completion.
• Complete the Periodic Payroll report, to ensure correct wages are allocated for each field colleague based on their timesheets.
• Create and analyse reports
• Monitor / action and maintain multiple email Inboxes
• Create and maintain weekend rotas for our field colleagues and managers. Conducting weekly checks to ensure accuracy
• Completion and circulation of consistent trackers and updates, to aid with operational performance.
• Input data and maintain systems and processes
• Liaise with internal departments, senior management and all key stakeholders to ensure the smooth and efficient operation of the function
• Support the Operations Team with ad hoc projects / presentations and reporting, as and when required.
• Cascade important and relevant information to relevant team(s) and stake holders as required
• Provide updates and information on Key Performance Indicators (KPIs) and Service Level Agreements (SLAs)
• To take a lead role in the organisation and control of the business compliance at the zone level for the colleagues training, PAT testing (DataStation) and any other ad hoc activities

KNOWLEDGE AND SKILLS

• IT literate and fully proficient in the use of Microsoft Office applications
• Strong planning, analytical and organisational skills
• Excellent interpersonal skills and written communication skills
• The ability to deal with people at all levels
• Self-motivated, self-disciplined with strong time management skills
• Flexible 'can do' attitude
• Ability to prioritise and manage conflicting deadlines
• Ability to handle sensitive and confidential information in a professional manner
• High level of attention to detail
• Experience of FM and / or retail operations is highly desirable

When you join us you will receive:

• Salary: £25,870 per annum
• 4% bonus, subject to achievement of targets
• 25 days annual leave + Bank Holidays
• Group personal pension scheme of matched contributions between 5% and 6%
• Life Assurance
• Funded Training Sponsorship Scheme
• Cycle to Work Scheme
• Health Cash Plan
• Up to 10% off B&Q/ Trade Point
• 20% off Nuffield Fitness and Wellbeing Centres

Proud member of the Disability Confident employer scheme

Business Support Officer

Contract: Permanent - Full Time

Location: Bromsgrove

Basic Salary: £22,000

Benefits: 30 days' Annual Leave (rising to 35 days' with length of service) + Bank Holidays, Company Pension, Life Assurance x2, Employee Discount Scheme (all benefits will be prorated)

ABOUT US

Adopters for Adoption is a national UK adoption agency, based in Worcestershire. The agency was set up to not only provide adoption services to those looking to become adoptive parents, but to also have a positive impact on the way those people are supported in the adoption process.

Role Details

Adopters for Adoption are recruiting a Business Support Officer to join the team based in Bromsgrove to provide a flexible and effective administration support to a busy social work team in relation to the assessment and support of adopters to deliver against regional and country specific targets.

Overall Purpose/Aim:

To ensure delivery of a comprehensive and flexible administrative support service to enable the business to function effectively in line with Adopters for Adoption and Polaris vision and values.

Requirements:

• Proficiency in Microsoft Office Suite
• Strong administration skills including excellent minute taking
• A good understanding of GDPR and the ability to be confidential and discreet about information and data
• Excellent organisational skills with the ability to manage own workload independently
• Excellent oral and written communications skills with the ability to communicate effectively at all levels and the ability to respond to difficult situations
• Previous experience using Charms Case Recording System would be an advantage but not essential
• Passionate, professional, with a "can-do" attitude at all times

Responsibilities:

General Administration

• Accurately maintain records on our case recording system, Charms
• You will be an enthusiastic team player, willing to undertake any administrative task, from room bookings, to composing filing letters and filing and set up new filing systems
• Undertake and chase checks and references
• Analyse reports and data, preparing information to report to Board
• Minute taking
• Attend and participate at team meetings
• Present a professional image of Adopters for Adoption at all times to all stakeholders and customers
• Archive files and other documentation and confidential waste of sensitive information
• Accurately maintain Adopters for Adoption Business Information Systems

Panel Process

• Assist in the smooth running of the adoption panel
• Take minutes at adoption panels as required in line with agency guidelines and ensure sign off and circulation of the minutes within agreed timescales
• Ensure that Business Information Systems are updated with the results of adoption panels

Review Process

• Provide administrative support to reviews as required
• Ensure that Business Information Systems are updated with the results of adoption reviews

Communication

• Act as first point of contact for our customers and portray a positive, professional and helpful image of the organisation
• Ensure all email communications to staff and external agencies are presented within the guidelines of the company's electronic communications policy
• Ensure all safeguarding calls and written communications received by administration staff are recorded and evidenced

The successful candidate will be required to complete an enhanced DBS Check, cost of which will be met by Adopters for Adoption

Adopters for Adoption is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Adopters for Adoption is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

Please note: HoW College reserves the right to extend the advertising period for this vacancy or close the vacancy early in line with volume of applicants. We would therefore advise interested candidates to apply promptly.
WHAT WE ARE LOOKING FOR:
To become a High Needs Planning and Support Coordinator in our Inclusive Learning department, we need someone who has sound knowledge of learners with special educational needs (SEN) and a great communicator!
The successful candidate will have the chance to acquire new skills and develop their abilities in a wide range of activities.
We have a variety of students from the surrounding area, we are a welcoming and inclusive community that champions diversity and equality across our college.
Our departments collaborate to establish and uphold the inclusive HoW culture, we keep this in mind as we manage interactions with the public, fellow employees, and nearby schools.
Although this position is centred on our Redditch campus, all applicants must be prepared to travel to our other campuses or surrounding areas as required.
WHAT YOU'LL BE DOING:
To find a more detailed list of your day-to-day responsibilities, please refer to the key roles and accountabilities section on our Job Description. In summary, as someone who has a IAG qualification L2 or higher, you will support in many aspects. To name a few:
Under the direction of the High Needs Planning and Progression Lead coordinate the annual review process for those learners with EHCP’s attending How College.
To build on existing networks with local schools especially special schools to improve the transition for High Needs students from school to HoW College but also from HoW College onto positive progression destinations.
Under the direction of the High Needs Planning and Progression Lead, coordinate the college’s responsibilities during the statutory assessment process, with a view to ensuring that students with a high level of need have the appropriate support identified in their ECH plan, with associated costs.
ABOUT US.
Heart of Worcestershire College, the county's largest further education institution, offers a diverse range of academic, vocational, and community courses throughout its campuses. In all we do, our principles of diversity, integrity, partnership, and trust come through, enabling us to offer timely and knowledgeable services both within and outside of our immediate neighbourhood. By 2030, we also intend to be 90% green!
Our goal is to advance, innovate, and inspire. We're looking for people who want to come along for the journey because our growth will be your growth.
THE PERKS.
A career with us entails much more than a pay check, because we know our employees are our most valuable resource. You can look forward to the following perks with us.
Confidential Employee Assistance Programme (available 24/7, 365 days a year); giving access to free confidential counselling
Regular Continuing Professional Development
Opportunity to gain further qualifications and enhance professional development through our Awards process
Generous holiday allowance
Agile and Flexible working (Dependent upon role)
Employee discounts & benefits package including high street and travel discounts
Fantastic progression opportunities
A mentor to support you in your new role
Cycle to Work Scheme
Free onsite parking (Certain Campuses only)
Opportunities of volunteering within local community and charities
WE HIRE PEOPLE.
Every person we hire has a different mix of experiences, cultures, and identities, as well as a unique background and physical make-up. Together, we strengthen HoW.
The College is striving to attract, develop and retain the very best people by offering a motivating and inclusive workplace in which talent is truly recognised.
We want you to know that HoW is an equal opportunity employer as you are probably applying for or considering applying for a job with us if you are reading this. This College expects everyone to share its commitment to promoting and protecting children, young people, and vulnerable adults' welfare and equality of opportunity.
For us, this means that we always work to be as inclusive as possible in all areas of employment and that we will not allow any form of discrimination.