Total 423 Administrative / Clerical job vacancies in usa chantilly 15020 conference center drive suite 100 virginia

• Incumbent serves as Administrative Support Specialist performing a wide variety of office management and administration duties to ensure smooth and efficient operation of the J3 Directorate.
• Provide key assistance to the staff by managing one-time, special, and recurring projects and programs.
• Responsible for managing the operational schedule and directs the administrative operations for the Director and Deputy Director.
• The incumbent helps maintain communication with the entire J3 staff through organizing staff All Hands meetings.
• Uses word processing systems and other office systems to prepare letters, memorandums, and reports.
• The incumbent serves as the focal point for the receipt and review of incoming tasks, projects, correspondence and other communications and materials.
• Maintain Director and Deputy Director, J3 official files in accordance with DoD and DHA regulatory guidance.

• You will be the liaison between the Department and the Command’s Property Management Office (Code 107) and NSWCCD Purchase Card Agency Program Coordinator (APC).
• You will mentor personnel, support knowledge transfer and professional growth.
• You will support Business Operations Manager with creation of policies and processes.
• You will direct, plan and review the work of the Property Branch.
• You will ensure proper record management of all OandMS and GE records in ERP.
• You will manage day-to-day OandMS requirements (receipt, acceptance and issuance, storage and consumption) and GE processes (movement, asset tagging, DRMO, certifications, etc.).
• You will ensure staff complete training requirements and maintain certifications.
• You will be responsible for managing and distributing the workload for all Property Branch personnel.

This Position is a Defense Civilian Intelligence Personnel System (DCIPS) position in the Excepted Service under 10 U.S.C. 1601.

Selection under this appointment authority does not confer civil service competitive status.

If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.

If selected, non-DCIPS candidates must acknowledge that the position they have been selected for is in the excepted service and covered by DCIPS.

For more information see https://dcips.defense.gov/

Incumbents typical work assignments may include the following:

• As the Division Chief for Cyber and Space Intelligence Support within OUSD(I&S), advises and assists the Director and Deputy Director for Global Operations & Integration (GOI) with all matters pertaining to intelligence policy, guidance, oversight, and resource advocacy for the Defense Intelligence and Security Enterprise on matters pertaining to Cyber and Space.
• Serve as an advocate for those elements across the Defense Intelligence and Security Enterprise that have equities in the areas of Cyber and Space. In concert with the Combatant Commands (CCMDs), Services, Combat Support Agencies and NRO, The Joint Staff and others in OSD, engages with foreign defense partners to develop common ground and working intelligence relationships in the areas of Space and Cyber.
• Advises the Director, GOI and other USD(I&S) leadership on issues/challenges related to intelligence support to Cyber and Space operations, activities, and investments based on an understanding of intelligence support to both Space and Cyber operations and how Space and Cyber operations support intelligence.
• Provides assessments and recommendations concerning measures to be taken to improve effectiveness and efficiency of intelligence and security policies and oversight implementation as it relates to DoD Cyber and Space organizations.
• Enables, prioritizes, and synchronizes OUSD (I&S) and DISE support to defense strategy, current and future operational needs, and foreign partnerships to both Space and Cyber activities.

• Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. Schedules appointments for eligible patrons.
• Updates the existing medical file or collects sufficient information to prepare new file. Provides concise accurate information to veterinary care provider on nature of the visit.
• Receives payments for services rendered. Balances cash and checks daily and makes daily bank deposit.
• Monitors and replenishes inventory.
• Maintains reception and exam rooms to ensure cleanliness. Spot cleans if necessary.

• You will serve as a Contracting Officer Representative (COR) responsible for contract administration, policy compliance, oversight and execution of contractual technical tasking.
• You will coordinate, communicate, integrate, and is accountable for the overall success of the program by ensuring alignment with critical agency priorities and policies.
• You will manage the review and approval of tasking to contractors working with program managers to manage and participate in contractor’s performance reviews.
• You will be responsible for product and service selections, prioritizing, evaluating and monitoring, cost schedule management, risk management, quality management and resource allocations.
• You will be responsible for ensuring the work efforts achieve the outcome specified within the agency's business strategy, including appropriate strategic, life cycle management and capital IT investment plans.
• You will prepare statements of work, acquisition plans, acquisition strategies, requests for proposals, contract data requirement lists, justifications/approvals, and procurement requests.
• You will be responsible for providing project tracking and monitoring for technical projects.
• You will be responsible as a Contracting Officer Representative to perform contract surveillance and contractor performance assessments.
• You will be required to work directly with government, academia and industry to understand contract requirements and potential issues.
• You will require experience managing Navy contracts and systems- Wide Area Workflow (WAWF), Contractor Performance Assessments Reports (CPARS), Enterprise Resource Program (ERP), and Procurement Integrated Enterprise Environment (PIEE) tools.
• You will require advanced knowledge of contract types, terms and conditions, compliance policy, oversight, and execution of contracts.

Incumbent typical work assignments may include the following:

• Provides general support to any and all witness, survivor and victim family member transportation and logistical matters.
• Monitors operations at Closed Circuit Television (CCTV) site locations, providing guidance and problem solving to CCTV site administrators.
• Reviews, analyzes, and initiates recommendations on correspondence, instructions and publications relating to the administration of the office.
• Furnishes necessary data or information as requested by researching appropriate subjects such as regulatory material and provides guidance to other clerical employees on records management and vital records administration.

• Serves as senior DoD specialist and advisor on DoD major acquisition programs, policies, and associated procedures.
• Monitors Business Process Re-engineering and Information Management initiatives within the OUSD(A and S) supported community to ensure coordination and integration.
• Assists in the development, evaluation and implementation of DoD acquisition resource management systems and improved business processes.
• Evaluates and reviews various documents and reports covering a wide range of all acquisition pathways in various stages of development, production, and operational use.
• Participates in special projects, integrated product teams, studies for improving DoD business processes and practices and meeting established goals and objectives.

This is a Direct Hire Public Notice, under this recruitment, applications will be accepted for each location and/or installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This position is being filled under Direct Hire Authority (DHA) 5515-538; Subtitle A-Committee on Foreign Investments in the United States; Sec 1717.(a).(4).(b).

Please read this Public Notice in its entirety prior to submitting your application for consideration.

Incumbents typical work assignments may include the following:

• The incumbent will lead the Mergers and Acquisition (M&A) team and coordinate with DoD stakeholders in assessing domestic acquisitions of major U.S. defense suppliers, including impact to: (1) national security; (2) the industrial and technological base; (3) competition and innovation; and (4) the public interest.
• Provides broad program management, strategic guidance, support, and oversight to the M&A mission, including guidance for support contractors.
• Develops the recommended DoD position on applicable transactions.
• Seeks input from applicable DoD customers and coordinates the response within the Department Coordinates with the Antitrust divisions of the Department of Justice and Federal Trade Commission.
• Works with stakeholders to monitor transactions post-merger/acquisition.
• The incumbent will also be responsible for creating a DoD Defense Suppliers List based on inputs from across the Department.
• Draft high-quality work products, including policy proposals, policy papers, DoD issuances, briefing materials, and reports for senior leadership.
• Coordinate and oversee the development of measurable strategic initiatives, including goals, objectives, milestones, implementation plans, and execution.
• Monitors program effectiveness through measurable metrics.
• Provide input into the budget for program requirements.
• The incumbent identifies and resolves highly complex problems that cross organizational boundaries and promulgates solutions.
• Resolution of problems requires mastery of the field to develop new hypotheses or fundamental new concepts.
• The incumbent assesses and provides strategic direction for resolution of mission critical problems, policies and procedures.
• Works at a senior level to define, integrate and implement strategic direction for vital programs with long-term impact on large numbers of people.
• Maintains knowledge of the totality of the activities and resources related to the M&A mission, measuring overall effectiveness of the Departments M&A program.
• Represent DoD in interagency meetings.
• Expresses information effectively, taking into account the audience and nature of the information.

The incumbent provides expertise and insight to support the delivery of a high-quality final
report which will discuss all relevant issues, explains the research and analysis conducted under
the auspices of the review, and presents a strategy for implementing the recommendations of the
report. The incumbent will advise and assist leadership in coordinating within the Office of the
Secretary of Defense and the Military Departments to integrate and implement recommendations
of the Quadrennial Review of Military Compensation.

The incumbent provides expertise and insight to support the following actions:

1. The drafting of the charter of the QRMC.
2. The development of a mission and vision for the Quadrennial Review of Military
Compensation.
3. Integration of compensation policies with other personnel policies and that supports the
readiness of the military manpower force to achieve United States strategic policies and
objectives.
4. Liaising with the Quadrennial Review of Military Compensation Senior Advisory Group
through providing progress reports, as required by either the Senior Advisory Group or
the Deputy Under Secretary of Defense for Personnel and Readiness and by planning,
arranging and supporting Steering Committee meetings.
5. Supporting briefings and reviewing public information releases as necessary to explain
the work of the Quadrennial Review of Military Compensation to official and public
audiences.
6. Supporting engagements with Congressional Committee Staffs, with other Federal
Agencies and with other involved functional areas within Department of Defense and the
Service Departments and with the private sector and the public as necessary in
accordance with standing Department of Defense policies.

***THIS IS NOT A REMOTE POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties and responsibilities include, but are not limited to:

• Assisting the supervisor during all business hours in performing and/or managing administrative tasks
• Scheduling appointments, coordinating meetings and/or scheduling conferences
• Providing general calendar maintenance and clerical services (such as maintaining calendars, recording appointments, arranging meetings and small conference administrative details)
• Coordinating conference logistics and food service activities (such as printing or picking up conference materials, picking up conference supplies such as trays of water and food)
• Set up and breakdown of conference space and activities (such as food and light cleaning prior and after the completion of the meetings and/or schedules conferences)
• Monitoring the use of services, supplies or equipment for the office
• Performing time and attendance record keeping duties in the VATAS/or equivalent programs for the office staff
• Processing Executive Administrative staff correspondence for appropriate dissemination
• Providing front door coverage (including incoming/outgoing mail, telephone triage, customer service, etc.)
• The selectee will perform other duties as assigned

Receives visitors, determines the nature of the requests, personally providing the information desired when it is of a routine or procedural matter, before referring them to the Associate Warden.

Maintains supervisor’s calendar, takes request for appointments with supervisor and staff.

Serves as a liaison to the Associate Warden, personally processing requests.

Responsible for the preparation in draft and/or final form of material such as memoranda, letters, reports, requests, etc., as assigned.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution.

The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Serves as an Agency travel advisor, responsible for providing guidance in support of preparation for making travel, hotel and other arrangements related to domestic and international business mission related travel by agency staff.

Conducts training for the Agency on travel related processes and procedures and period reviews of Agency processes to ensure accuracy and proper use. Works closely with Agency offices to implement new travel processes and/or initiatives, including working directly with partnering organizations.

Serves as a Contracting Officer Representative responsible for the management of administrative/operational contracts including managing and tracking contract related funds and working with the Acquisition's Office to ensure effectiveness of contract support.

Provides support for the Personnel Security Program and Assistant Information Systems Security Officer, including support with applying Department of State and agency regulations for all personnel security related processes and procedures.

Works closely with the Administrative Officer (AO)/Deputy AO to ensure that the operational needs of the agency are met efficiently, expeditiously, and in accordance with agency and federal policies and procedures.

As appropriate, evaluates, recommends and facilitates implementation of new approaches and alternatives to address current or anticipated implementation issues. Analyzes the workflow of specific administrative programs to determine if processes can be streamlined or made more customer friendly.

Participates in the continual review and evaluation of activities to remove any barriers to achieve streamlined, cost-effective operations. Highlights redundancies and areas for improvement.

Job Duties & Responsibilities

- Be in charge of visiting and monitoring the retail store operations within the group on a daily basis
- Assist in liaising with internal and external auditors during annual review
- Assist in investigating irregularities and non-compliance issues
- Weekly/Monthly updates for compliance status reporting
- Conduct watchlist screening, periodic reviews on the customer due diligence, enhance due diligence and transaction activity checks and other reviews/investigation

Job Requirements

- 'O' Level and above
- Good in verbal communication skills as well as computer literacy
- Self-motivated, self-organised, enthusiastic person with the ability to work independently with adequate proper guidance

• Develop guidelines and a general framework for the formulation of policies, plans, and programs to ensure effective conduct of assigned missions, functions, and operations of the Branch.
• Provide management support to the Executive Director on status of funds, budget policy and budgetary impacts, and internal accounting.
• Recommend solutions to systems cost control problems to ensure the most effective and timely cost control for the organization
• Prepare narrative and statistical evidence and narrative justification in support of budget requests.
• Review work completed by subordinates, accepting, amending or rejecting work as appropriate.
• Make decisions on work problems presented by subordinates.

• You will provide technical advice and assistance to Secretariat managers and operations personnel in the resolution of difficult staffing problems.
• You will develop recruitment strategies, pay-setting strategies, short and long range staffing plans to forecast civilian personnel mission requirements, assess employee turnover, and review recruitment practices and local labor market conditions.
• You will review staffing actions/packages for completeness and compliance in accordance with Secretariat hiring process, Office of Civilian Human Resources (OCHR) hiring process, and other applicable guidelines and regulations.
• You will execute recruitment, reassignment, and other personnel actions for assigned Secretariat organizations.
• You will provide advice on various stages of the hiring process, coordinate issues and questions with OCHR and management officials, explain regulations, procedures and determinations to inquiring employees, candidates and supervisors.
• You will serve as a management consultant in designing and planning a current and future workforce and analyze trends and forecast changes in workforce requirements to meet future demands.