Total 90 Administrative / Clerical job vacancies in WP Kuala Lumpur

Job Title: Office Administrator

Reports to: Manager or General Manager/Director of the Company

Job Description

The Office Administrator will manage the day-to-day administrative operations of the company, ensuring that all office tasks are completed efficiently and effectively. The successful candidate will be highly organized, detail-oriented, and able to work independently with excellent time-management skills.

Key Responsibilities and Duties

• Perform daily office administrative tasks which include documentation, filling, correspondences, coordinating, calculation & following up on pending matters.
• Manage office operations by maintaining procedures for filing systems, record-keeping, invoicing/bookkeeping/delivery order generation
• Handle incoming calls and correspondence (e-mail/mails), route messages to appropriate members within organization.
• Perform general office duties such as ordering supplies/equipment/Material handling items/books etc., maintaining inventory levels/sub-inventory modules in company's databases
• Compile, prepare and check expenses/monthly claims for company's staff especially for Technical Advisor team members and Management.
• Distribute information inside/outside company; maintain confidentiality of sensitive corporate/personal documents written/spoken communication lines/etc.
• Schedules appointments/meetings/visitations using online meetings software like MS-Teams/Zoom based on locations/time zones across different regions around world at times beyond normal working hours requiring overtime-adjustments.
• Make travel arrangements when required including booking flights/hotels/cars/car rents/visa/work permit applications etc., coordinate itineraries during business trips/participation in conferences/events/seminars involving cross-functional teams' interactions to assist related department staff persons’ coordination
• Collaborate with IT department to ensure smooth functioning of office equipment and technology.
• Manage office budget by tracking expenses, negotiating contracts with vendors, and finding cost-saving measures where possible.
• Provide administrative support to upper management, peers and other teams as required and any other tasks as directed by the management for the office's effective operation.

Job Qualifications and Requirements

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.
• At least 5 year(s) of working experience in the related field is required.
• Very good command (written, spoken) of language(s): Bahasa Malaysia, English
• Team player and have a pleasant mannerism and outlook.
• Required Skill(s): Computer literate. Competency in Microsoft including Word, Excel, Powerpoint and Outlook

Benefits

• Competitive salary will be offered to commensurate with your experience.
• Opportunities for professional development and advancement within the company.
• A supportive and collaborative work environment where your contributions are valued and recognized.
• Free Accommodation maybe provided to outstation employees, subject to availability (if requested)

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

Job Title: Office Administrator

Reports to: Manager or General Manager/Director of the Company

Job Description

The Office Administrator will manage the day-to-day administrative operations of the company, ensuring that all office tasks are completed efficiently and effectively. The successful candidate will be highly organized, detail-oriented, and able to work independently with excellent time-management skills.

Key Responsibilities and Duties

• Perform daily office administrative tasks which include documentation, filling, correspondences, coordinating, calculation & following up on pending matters.
• Manage office operations by maintaining procedures for filing systems, record-keeping, invoicing/bookkeeping/delivery order generation
• Handle incoming calls and correspondence (e-mail/mails), route messages to appropriate members within organization.
• Perform general office duties such as ordering supplies/equipment/Material handling items/books etc., maintaining inventory levels/sub-inventory modules in company's databases
• Compile, prepare and check expenses/monthly claims for company's staff especially for Technical Advisor team members and Management.
• Distribute information inside/outside company; maintain confidentiality of sensitive corporate/personal documents written/spoken communication lines/etc.
• Schedules appointments/meetings/visitations using online meetings software like MS-Teams/Zoom based on locations/time zones across different regions around world at times beyond normal working hours requiring overtime-adjustments.
• Make travel arrangements when required including booking flights/hotels/cars/car rents/visa/work permit applications etc., coordinate itineraries during business trips/participation in conferences/events/seminars involving cross-functional teams' interactions to assist related department staff persons’ coordination
• Collaborate with IT department to ensure smooth functioning of office equipment and technology.
• Manage office budget by tracking expenses, negotiating contracts with vendors, and finding cost-saving measures where possible.
• Provide administrative support to upper management, peers and other teams as required and any other tasks as directed by the management for the office's effective operation.

Job Qualifications and Requirements

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.
• At least 5 year(s) of working experience in the related field is required.
• Very good command (written, spoken) of language(s): Bahasa Malaysia, English
• Team player and have a pleasant mannerism and outlook.
• Required Skill(s): Computer literate. Competency in Microsoft including Word, Excel, Powerpoint and Outlook

Benefits

• Competitive salary will be offered to commensurate with your experience.
• Opportunities for professional development and advancement within the company.
• A supportive and collaborative work environment where your contributions are valued and recognized.
• Free Accommodation maybe provided to outstation employees, subject to availability (if requested)

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

Company: Mavisco Sdn Bhd

Job Title: Personal Assistant to General Manager

Are you an organized, flexible, and detail-oriented individual? We’re looking for a motivated Personal Assistant to support our General Manager (GM) with various administrative tasks, office management, and client interactions.

Key Responsibilities:

• Administrative Support:

Manage the GM’s schedule, including meetings and travel. Prepare and edit documents, presentations, and reports. Maintain organized files for easy access.

• Meeting Coordination:

Arrange meetings, prepare agendas, take minutes, and follow up on action points. Schedule conference calls and virtual meetings.

• Travel Arrangements:

Plan the GM’s trips, including flights, accommodations, and itineraries. Ensure all travel documents are ready.

• Office Management:

Oversee daily office operations. Manage supplies, liaise with suppliers, clients, and other stakeholders.

• Project Assistance:

Assist the GM in research, data analysis, and managing special projects.

• Client & Stakeholder Interaction:

Serve as the main point of contact for clients and partners, ensuring prompt and professional responses. Handle sensitive information with discretion.

What We’re Looking For:

• Valid driver’s license (required).

• Bachelor’s degree in Business Administration, Management, or Chemistry (preferred).

• Minimum 2 years of relevant experience.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Fluent in both Mandarin and English.

• Excellent organizational, communication, and multitasking skills.

• Professional appearance and the ability to maintain confidentiality.

• Flexible, reliable, and quick to adapt.

Perks & Benefits

• Employee equity
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

Company: Mavisco Sdn Bhd

Job Title: Personal Assistant to General Manager

Are you an organized, flexible, and detail-oriented individual? We’re looking for a motivated Personal Assistant to support our General Manager (GM) with various administrative tasks, office management, and client interactions.

Key Responsibilities:

• Administrative Support:

Manage the GM’s schedule, including meetings and travel. Prepare and edit documents, presentations, and reports. Maintain organized files for easy access.

• Meeting Coordination:

Arrange meetings, prepare agendas, take minutes, and follow up on action points. Schedule conference calls and virtual meetings.

• Travel Arrangements:

Plan the GM’s trips, including flights, accommodations, and itineraries. Ensure all travel documents are ready.

• Office Management:

Oversee daily office operations. Manage supplies, liaise with suppliers, clients, and other stakeholders.

• Project Assistance:

Assist the GM in research, data analysis, and managing special projects.

• Client & Stakeholder Interaction:

Serve as the main point of contact for clients and partners, ensuring prompt and professional responses. Handle sensitive information with discretion.

What We’re Looking For:

• Valid driver’s license (required).

• Bachelor’s degree in Business Administration, Management, or Chemistry (preferred).

• Minimum 2 years of relevant experience.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Fluent in both Mandarin and English.

• Excellent organizational, communication, and multitasking skills.

• Professional appearance and the ability to maintain confidentiality.

• Flexible, reliable, and quick to adapt.

Perks & Benefits

• Employee equity
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

Company: Mavisco Sdn Bhd

Job Title: Personal Assistant to General Manager

Are you an organized, flexible, and detail-oriented individual? We’re looking for a motivated Personal Assistant to support our General Manager (GM) with various administrative tasks, office management, and client interactions.

Key Responsibilities:

• Administrative Support:

Manage the GM’s schedule, including meetings and travel. Prepare and edit documents, presentations, and reports. Maintain organized files for easy access.

• Meeting Coordination:

Arrange meetings, prepare agendas, take minutes, and follow up on action points. Schedule conference calls and virtual meetings.

• Travel Arrangements:

Plan the GM’s trips, including flights, accommodations, and itineraries. Ensure all travel documents are ready.

• Office Management:

Oversee daily office operations. Manage supplies, liaise with suppliers, clients, and other stakeholders.

• Project Assistance:

Assist the GM in research, data analysis, and managing special projects.

• Client & Stakeholder Interaction:

Serve as the main point of contact for clients and partners, ensuring prompt and professional responses. Handle sensitive information with discretion.

What We’re Looking For:

• Valid driver’s license (required).

• Bachelor’s degree in Business Administration, Management, or Chemistry (preferred).

• Minimum 2 years of relevant experience.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Fluent in both Mandarin and English.

• Excellent organizational, communication, and multitasking skills.

• Professional appearance and the ability to maintain confidentiality.

• Flexible, reliable, and quick to adapt.

Perks & Benefits

• Employee equity
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

工作職責：

• 處理日常會計任務，包括資料輸入、發票和簿記。
• 協助財務報告並準備帳戶調節表。
• 管理和維護所有金融交易的正確記錄。
• 支援月度和年度財務報表的編制。
• 協助薪資、稅務申報和其他法定提交。
• 為財務和會計部門提供行政支援。

職位要求：

• LCCI 或同等學歷，或會計學位。
• Excel 和 SQL 財務會計系統的基本知識。
• 注重細節，具備較強的組織和時間管理能力。
• 能夠同時處理多項任務並在最少的監督下工作。
• 良好的書面和口頭溝通能力。
• 鼓勵具有相關資格的應屆畢業生申請。

好處：

• 底薪：RM3500-4500

• 年度獎金和休假

• 團隊建立

• 開放文化

• 個人發展機會

• 公積金及社會保險

崗位職責

1. 向高階管理層報告並履行一般秘書職責，包括聽寫、打字、接聽來電以及提供辦公室行政支援。
2. 妥善安排董事的商務約會、差旅、簽證和住宿。
3. 做好部門會議記錄並準備會議報告。
4. 協調主任的所有活動並保留所有會議和約會的記錄。
5. 安排約會、維護事件日曆和發送提醒。
6. 處理所有傳入和傳出的信件。
7. 為預定活動準備設施並根據需要安排茶點。
8. 處理董事的個人和行政事務，包括檢查和編制索賠、電話費支付、護照更新、購買商務禮品等。
9. 承擔其他特殊任務、臨時職能及相關職責。

職位要求

1. 商業管理、秘書課程或同等學歷的文憑、高級/高級/文憑。
2. 秘書工作、辦公室管理或相關訓練的認證。
3. 擁有 3 年私人助理經驗者優先。
4. 進階打字、筆記、記錄和組織技能。
5. 印表機、影印機、掃描器和傳真機的使用知識。
6. 熟練使用 MS Outlook 等預約安排軟體以及呼叫轉接。
7. 誠信度高，能夠很好地處理機密資訊。
8. 優秀的書面和口頭溝通能力。

職責：

• 管理智慧財產權 (IP) 組合。
• 協助準備與知識產權事務有關的文件並及時有效地處理。
• 處理客戶的詢問。
• 進行法律研究並回應審查意見通知書。
• 與 MyIPO 和外國智慧財產權同事保持聯絡。
• 追蹤並報告 IP 維護、續訂和填充要求。
• 檔案和文件管理。
• 安排和協調會議。
• 操作和行政任務。
• 工作類型：全職

要求：

• 任何領域的最低學士學位。歡迎科學和商業學士學位。
• 精通馬來語、英語（書寫和口語）
• 歡迎應屆畢業生，並提供指導。
• 強大的研究和分析能力。
• 優秀的溝通和人際交往能力
• 所需技能：Microsoft Office、Power Point、Excel 和 Canvas
• 強大的時間管理能力，注重細節，有條理
• 能夠在有限的監督下獨立工作和協作。
• 候選人必須對自我成長充滿熱情並願意學習。

公司福利：

• 免費停車
• 產假
• 專業發展
• 時間安排：週一至週五
• 補充工資：佣金
• 年度獎金
• 教育背景：學士（必填）
• 語言：英語、馬來語和華語（首選）
• 地點：吉隆坡（首選）

職位描述

• 透過問候、歡迎、適當引導來接待訪客和客人。
• 如有需要，接聽電話並將其轉接到相應部門/員工。
• 執行行政和文書任務，例如文件準備、處理傳入和傳出的信件。
• 維護辦公室/食品儲藏室的用品/庫存並提前補充庫存。
• 就任何相關問題與供應商/供應商和建築管理人員聯絡。
• 保持辦公室清潔、整潔，並做好安全預防措施。
• 管理會議室的日程安排和整潔。
• 處理公司餐食如聯絡供應商、訂購、收貨等。
• 上級臨時指派的任務。

要求：

• 至少有文憑認證。
• 歡迎應屆畢業生。
• 熟練使用 MS Office（尤其是 Excel、Word 和 PowerPoint）。
• 善於觀察，對細節保持警覺。
• 精通英語、華語和馬來語，具備聽、說、讀、寫能力。
• 能用國語溝通的優先申請人。

職位資訊

• 營業時間為週一至週五，上午 8 點至下午 5 點。
• 每日免費早餐和午餐。
• 我們為成功的候選人提供有吸引力的福利待遇。

津貼和福利

• 附近的公共交通
• 中心位置
• 醫療保險
• 牙科保險
• 健康檢查
• 視力益處
• 公司餐點
• 企業活動
• 開放文化
• 個人發展機會

主要職責：-

1. 文件和記錄保存：

• 準備主席要求的報告、提案和任何其他書面資料，確保準確性和清晰度。
• 確保所有文件和文件均保持最新狀態，並易於主席和相關部門查閱。

1. 行政支援

• 協助協調內部和外部會議，包括安排和準備議程。
• 與不同部門和州辦公室聯絡。
• 處理敏感的公司和客戶資訊時保持機密。

1. 社群媒體管理

• 管理董事長的社交媒體帳戶，特別是 Facebook 和 Instagram，確保貼文符合公司的目標和形象。

1. 營運和專案支持

• 管理和維護主席的任務清單，確定任務的優先順序並進行跟進，以確保按時完成。
• 支持主席協調各個項目，確保按時完成並追蹤關鍵成果。
• 監控並報告專案進展，提醒主席任何疑慮。

7. 活動和旅行協調

- 組織和協調主席的旅行安排，包括客戶會議的航班、住宿和行程。

技能和資格：-

- 擁有在非政府組織環境中擔任個人助理、行政助理或類似職位的豐富經驗。

- 較強的組織能力和多任務處理能力，注重細節。

- 優秀的書面和口頭溝通能力。

- 熟悉管理社交媒體帳戶，尤其是 Facebook 和 Instagram。

- 能夠謹慎處理敏感和機密資訊。

- 熟悉專案協調以及與各種利害關係人（政府機構和供應商等）打交道

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 醫療保險

Responsibilities

▪ Handle full set of accounts including accounts payable, accounts receivable and general ledger of the property division

▪ Presentation of timely, accurate monthly accounts and analyses for management review

▪ Assist in the preparation of monthly management reports

▪ Assist in the preparation of financial forecasts

▪ Handle daily collections of cash & cheques and reconcile cash & cheques’ receipts with cash book on daily basis

▪ Familiar with issuance of invoices, credit notes, debit note management, etc

▪ Keep track/Filing administrative task and assist in day to day operation

▪ To prepare accounting schedule and liaise with auditors and tax agent

▪ Manage confidential information and update records

▪ Process staff claims, advance and travel requests

▪ Perform administrative duties such as attending to meetings, upkeep of office,

answering phone calls, facilitate dispatch and courier services

▪ Organise and schedule meetings and travel arrangements

▪ Familiar with e-invoice procedure

▪ To assist in ad-hoc assignments from time to time

Qualifications

▪ Candidate must possess at least Degree/Diploma in Finance/Accountancy,

ACCA/LCCI or its equivalent

▪ Minimum 3 years relevant working experience in Finance/Accounting field, with

Finance/Accounting in construction/interior field background is an added value

▪ Full set accounting knowledge

▪ Able to work independently under tight timelines

▪ Positive, committed, proactive possess initiative and willing to learn

▪ Excellent analytical, communication and interpersonal skills

▪ Computer literate with good knowledge in Microsoft Office applications

▪ Required language(s): Mandarin/Cantonese, English, Bahasa Malaysia

▪ Ability to speak and write Mandarin/Cantonese is an added value

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal leave
• Personal development opportunities

責任和義務

• 為企業客戶組合提供公司秘書支援服務
• 負責履行公司秘書職能的各個方面
• 準備決議、會議記錄、週年申報表、法定表格和文件
• 更新和維護所有相關法定記錄、登記冊和其他文件
• 出席董事會和股東大會
• 領導和指導由初級和半高級管理人員組成的團隊，並確保按時交付成果
• 協助公司秘書處理公司秘書和行政事務
• 就公司秘書事務與客戶、審計師、監管機構和其他相關利害關係人進行聯絡。
• 管理層指派的其他任務

要求和資格

• 良好的英語口語和書寫能力以及馬來語
• 良好的溝通和人際交往能力
• 一絲不苟、注重細節
• 至少 3 年相關工作經驗

Main Responsibilities:-

1. Documentation and Record-Keeping:

• Prepare reports, proposals and any other written materials required by the Chairman, ensuring accuracy and clarity.
• Ensure all files and documents are kept up to date and easily accessible for the Chairman and relevant departments.

1. Administrative Support

• Assist in coordinating internal and external meetings, including scheduling and preparing agendas.
• Liaise with different departments and states office.
• Maintain confidentiality when handling sensitive company and client information.

1. Social Media Management

• Manage the Chairman’s social media accounts, particularly Facebook and Instagram, ensuring that posts are consistent with the company’s goals and image.

1. Operational and Project Support

• Manage and maintain the Chairman’s task list, prioritizing tasks and following up to ensure timely completion.
• Support the Chairman in coordinating various projects, ensuring deadlines are met and key deliverables are tracked.
• Monitor and report on project progress, alerting the Chairman to any concerns.

7. Event and Travel Coordination

    -   Organize and coordinate travel arrangements for the Chairman, including flights, accommodations and itineraries for client meetings.

Skills and Qualifications:-

-   Proven experience as a Personal Assistant, Executive Assistant or similar role ideally in a NGO environment.

-   Strong organizational and multitasking abilities with attention to detail.

-   Excellent written and verbal communication skills in 3 major languages.

-   Familiarity with managing social media accounts, especially Facebook and Instagram.

-   Ability to handle sensitive and confidential information with discretion.

-   Familiarity with project coordination, and dealing with various stakeholders (government bodies and suppliers & etc)

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Medical insurance

要求：

• 至少擁有工商管理或相關領域的文憑。
• 擁有豐富擔任行政助理或辦公室行政助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。

職位的可用地點；

• 吉隆坡
• 檳城

Requirements:

• Possess at least Diploma in Business Administration or relevant field.
• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.

Available location for the positions;

• Kuala Lumpur
• Penang