Total 96 Administrative / Clerical job vacancies in Sydney, New South Wales

• Serves as the Corps of Engineers Financial Management System (CEFMS) point of contact for the Safety and Occupational Health Office.
• Serves as an expert by providing personnel assistance in processing Purchase Requests and Commitments within the automated system.
• Serves as a liaison between the Safety and Occupational Health Office and the Finance Office in assuring that all CEFMS data is processed correctly and in a timely manner.
• Attends meetings, as required, to receive all updated information on CEFMS and provide guidance to all other employees in the Safety and Occupational Health Office.
• Prepares time sheets and labor reports using the Corps of Engineers Time, Attendance, and Labor (CETAL) system in CEFMS.
• Serves as Human Resources point of contact for the office, working with supervisors in initiating personnel actions, training requests/actions, incentive awards, providing advisory service for benefits, pay issues, leave, etc.
• Works with delegated Hand Receipt Holder for the assigned Safety and Occupational Health Office to insure property is accounted for and utilized in the office and the field.
• Assures control of inventory and conducts periodic surveys to assure that all property is accounted for assures completion of required records.
• Receives visitors and callers to the Safety and Occupational Health Office involving inquiries concerning a variety of substantive administrative and/or technical issues.
• Assists supervisor and other technical/professional personnel with preparation and editorial assistance on technical reports, technical papers, and articles.
• Receives and distributes Safety and Occupational Health Office mail.

As a Administrative Support Assistant your duties will include but are not limited to the following:

• Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports.
• Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
• Communicate time and attendance/leave and human resources information to a variety of individuals within an office.
• Use automated software to make travel arrangements, prepare authorizations and vouchers.

• Operates electronic cash register and credit card machine.
• Provides excellent customer service while ringing up food items. Inform customers of total amount due. Receives cash and/or credit card from customer, examines for validity and genuineness, and provides correct change.
• Provide basic and routine information to customers concerning dining facility procedures and policies.
• Performs cash counts before opening the cash register and after closing this cash register.
• Safeguards money and keeps cash locked except when making change.
• Reconciles total cash in the cash drawer with end of day sales receipts.
• Completes accountability documentation, make cash deposits, and turns in collection reports. Checks and verifies meal tickets from customers.
• Reports discrepancies to supervisor and the Finance Department.
• Fill and replenish condiments, eating utensils, cups, napkins, beverages, and prepackaged food items in the cafeteria based on set par levels.
• Completes inventory procedures.
• Maintain order and cleanliness of cafeteria and dinning rooms.
• Assist with opening and closing of cafeteria and dining room.
• Performs other related duties as assigned.

• Serves as Supervisor and Chief of SIO Administrative Support Team responsible for plans, develops, and directs applicable deadlines, projects, and overall work to be accomplished.
• Interprets policies and regulations to ensure compliance with policies and procedures; integrates and coordinates work with other functions and programs as necessary; and resolves conflicts.
• Develops, initiates, and implements administrative policies and procedures for assigned areas of responsibility for administrative and management support.
• Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
• Plans and directs the Strategic Integration Office Administrative Support Team operations.

• Serves as Supervisor and Chief of SIO Administrative Support Team responsible for plans, develops, and directs applicable deadlines, projects, and overall work to be accomplished.
• Interprets policies and regulations to ensure compliance with policies and procedures; integrates and coordinates work with other functions and programs as necessary; and resolves conflicts.
• Develops, initiates, and implements administrative policies and procedures for assigned areas of responsibility for administrative and management support.
• Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
• Plans and directs the Strategic Integration Office Administrative Support Team operations.

As a Administrative Support Assistant your duties will include, but are not limited to, the following:

• Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports.
• Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
• Communicate time and attendance/leave and human resources information to a variety of individuals within an office.
• Use automated software to make travel arrangements, prepare authorizations and vouchers.

The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a Program Support Assistant, you will:

• Assist the Branch Chief, servicing and technical staff in matters pertaining to the Federal Claims Collection Act of 1966, as amended; the Debt Collection Act of 1982, and the Debt Collection Improvement Act of 1996.
• Act as the control point for servicing and technical staff in coordinating and tracking actions initiated and completed by maintaining the appropriate tracking, follow-up, and suspense registers, logs and reports.
• Compose routine letters and memos to program participants and other HUD offices as directed.
• Prepare narrative and statistical reports concerning activities undertaken on a daily, weekly, monthly, quarterly, fiscal year end, calendar year end and cumulative basis.

The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an Program Support Assistant, you will:

• Assist the Branch Chief, servicing and technical staff in matters pertaining to the Federal Claims Collection Act of 1966, as amended; the Debt Collection Act of 1982, and the Debt Collection Improvement Act of 1996.
• Act as the control point for servicing and technical staff in coordinating and tracking actions initiated and completed by maintaining the appropriate tracking, follow-up, and suspense registers, logs and reports.
• Compose routine letters and memos to program participants and other HUD offices as directed.
• Prepare narrative and statistical reports concerning activities undertaken on a daily, weekly, monthly, quarterly, fiscal year end, calendar year end and cumulative basis.

The primary purpose of this position is: As an Air Reserve Technician (ART), accomplishes a variety of duties involving assisting in determining unit's readiness and capability to perform its peacetime/wartime mission, to support programs and systems which ensure reserve members are properly trained and equipped, to provide peacetime/wartime medical support, and to provide training to reserve members in the accomplishment of tasks set forth herein.

Duties:
1: Provides direct support to the senior ART in planning, directing, implementing, and controlling all elements of the medical unit on a day-to-day basis.
2: Provides support toward conducting studies, collecting data and identifying trends.
3: Assists in reviewing status of training and personnel assets for Status of Resource and Training System (SORTS) reporting/Annual Tour.
4: Responsible for tracking of unit funds and medica/non-medical supply expenditures and activities. Monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.
5: Responsible for effective management and execution of unit personnel programs. Responsible for information management processes within the unit.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Position responsibilities include:

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Duties include but not limited to:

• Interpret regulations & directives, analyzes impact on the Service and assures development of internal methods, procedures and controls.
• Provide support to the Chief of Social Work, and subordinate staff on policies and procedures relative to the Medical Center.
• Plan, analyze and implement administrative support functions for staff.
• Perform analysis/evaluation of operation, programs & system processes.
• Obtain, organize, file and retrieve data for reports, briefings & presentations.
• Initiate monthly/quarterly requests to maintain the Social Work Emergency Welfare Fund.
• Review fiscal reports and resolves discrepancies, assuring all expenditures are properly authorized and documented.

• Serves as timekeeper for ED medical staff and assigned personnel. Keeps time records for contractors and submits records for payment.
• Ensures requisition and purchase orders for contractors are completed in an accurate and timely manner.
• Handles personal matters for a large number of temporary paid and volunteer personnel, including housing and meal arrangements, identification badges, and parking permits. Assists in recruitment and interview processes.
• Responsible for travel arrangement.
• Types and composes complex correspondence.
• Position functions as staff assistant to Chief of Emergency Medicine, Deputy Chief of Emergency Medicine and SuperTrack Supervisor.
• Receives calls and records data on complaints.
• Maintains calendar and schedules appointments.
• Evaluates, organizes, and implements office procedures.
• Orders and stocks office and other supplies.
• Develops work schedules for civil service, commissioned officer and other medical staff assigned to the Emergency Department.
• Oversees scheduling with NNMC staff psychologist services.
• Cross-covers secretarial duties for the Clinical Director and Ambulatory Care Director.
• May be called to the hospital during internal or external disasters to assist with medical records, recording, communications, direction of patients, and interaction with other involved agencies.