Total 10 Administrative / Clerical job vacancies in SITE - 4700 60th St - Grand Rapids

KEY DUTIES Act as first point of contact for all telephone and reception enquiries, ensuring that messages are forwarded to the appropriate persons and visitors are welcomed to the department. Provide an effective administrative service to support the team, including photocopying, data inputting and typing. Effective liaison with multi-disciplinary staff/patients/carers/outside agencies, including dealing with appointment/service enquiries. To ensure communication is accurate, sensitive, complex and confidential and accurate information is communicated as and when required. Adhere to relevant Code of Practice of Professional body It should be included for majority of staff even those not associated with a professional body as they will have to adhere o the standards expected by their profession i.e. an Finance Clerk would be expected to adhere to certain requirements governing finance legislation. Responsibility, in conjunction with other administrative staff, for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records. Ensure appropriate records are maintained as directed by Line Manager. In line with Trust Policies and Procedures Contribute to the producing and sending of appointments and giving appropriate patient information/advice. To register patient referrals for the service on appropriate systems following the service referral pathway. To contribute to the maintenance of waiting lists, ensuring that appropriate appointments are scheduled / allocated to patients as directed, in line with service procedures by your line manager or clinician. To work in a flexible manner when cover is required, to support and maintain service delivery. Contribute to the processing of all incoming and outgoing mail. Participate in the provision of cover and Support and maintain service delivery borough wide Participate in serious untoward incident investigations/reviews as required. Support individual's equality, diversity and rights. Participate in patient and public involvement activities. Contribute towards service improvement initiatives to enhance quality of patient care. Provide information and support to service users/carers as appropriate. Contribute to the continued improvement and quality of the Administration Support Service. Recognise and respond appropriately to urgent and emergency situations. Report any concern regarding patient care to line manager. ADMINISTRATIVE RESPONSIBILITIES To undertake any other delegated duties as appropriate and commensurate with the Contribute to the ordering of stationery supplies and associated procedures. Contribute to the effective and efficient use of resources. To undertake any other delegated duties as appropriate and commensurate with the post. TEACHING & TRAINING RESPONSBILITIES Provide evidence to support development around the Trust Appraisal system or other competency profiles. Participate in regular supervision, engage in reflective practice and be committed to continued development. Develop own skills and knowledge and contribute to the development of others. All Trust staff will comply with financial processes and procedures RESEARCH & AUDIT Participate in appropriate audit, quality assurance programmes and research as directed.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently

Job Title: Administrative/Telephony Officer (Full-Time, Temporary)
Location: Bury St Edmunds
Salary: £12.53 per hour
Working Hours: 9:00 am - 5:00 pm, 37 hours per week

About the Role:
Our client, a leading Public Sector organisation, is looking for a proactive and reliable Administrative/Telephony Officer to join their team on a full-time, temporary basis at HMCTS Bury St Edmunds. If you're looking for a dynamic role where you'll gain valuable experience and contribute to the smooth running of the court system, this is the perfect opportunity!

What's on Offer:

• Hybrid working: Enjoy a mix of office-based and remote work (3 days in the office, 2 days from home)
• Competitive hourly rate: £11.88 per hour, plus holiday entitlement and pension scheme
• Training provided: You'll receive two weeks of office-based training to get you fully up to speed
• Convenient location: The office is located next to the bus station and is close to local amenities for your office days

Key Responsibilities:
As an Administrative/Telephony Officer, you will play a vital role in supporting the efficient operation of the court system. Your day-to-day tasks will include:

• Telephony support: Answering calls regarding hearing dates and providing assistance to people involved in family-related court cases
• Document preparation: Preparing papers and files for court hearings, tribunals, and meetings
• Data management: Updating records on an in-house system, managing casework, and verifying documents
• General office duties: Photocopying, filing, post opening and dispatch, and booking meeting rooms
• Supporting meetings and training: Organising and preparing agendas, handouts, and meeting instructions

What We're Looking For:
The ideal candidate will be comfortable speaking on the phone regularly and be confident in handling a range of administrative tasks. We're looking for someone who is:

• Resilient and able to thrive in a busy environment
• Organised with the ability to multitask and manage competing priorities
• Detail-oriented with a strong focus on accuracy
• Flexible and willing to take on new tasks as needed
• A team player, while also capable of working independently

Requirements:

• Ability to work in a fast-paced environment
• Strong communication and interpersonal skills
• Willingness to learn and develop new skills

How to Apply:
Ready to take the next step in your career? Apply today by submitting your application online! As part of the process, successful candidates will need to provide necessary documentation, including a valid passport, proof of address, proof of NI number, and undergo a DBS check, along with a three-year referencing process.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Major duties include but are not limited to:

• Provide administrative oversight of the Personnel Management program for the service line.
• Monitor the utilization of authorized positions and identifying personnel needs in response to changes in program goals and objectives, budgetary constraints, and/or regulatory mandates.
• Develop proposals for new employees when existing staff are insufficient.
• Serve as a liaison to each of the three distinct unions representing employees at the facility.
• Develop the annual budget proposal for the service line, forecasting needs for all program operations.
• Create business plans for the expansion of existing programs and the implementation of new programs.
• Examine the clinical, operational, financial, and strategic implications of all significant changes to the Agency, Facility and/or Service Line program goals and objectives.
• Integrate data, analyses, conclusions, and recommendations into a concise and persuasive deliverable.
• Research and draft required documentation for the purchase of all equipment utilized by the service line programs.
• Continuously assess the performance of service line programs in relation to national and local access targets.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8:00am - 4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD704080 and PD707280
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Starting at $59,966 Per Year (GS 9-11)

Located at the Designation and Sentence Computation Center (DSCC) for the Federal Bureau of Prisons (BOP).

Provides clerical, administrative and technical support for a team of DSCC staff, working independently under the direct supervision of the Operations Manager.

Establishes and creates files/records and filing systems for inmate records.

Operates a web-based program designed for designation processes involving U.S. Probation Office (USPO), U.S. Marshals Service (USMS), and the Bureau of Prisons (Capture).

Fields questions from institutions, residential re-entry centers, regional office, Judges, Probation Officers, USMS, inmate families, and the general public regarding sensitive information.

Starting at $53,259 Per Year (GL 07)

** 3-Month Temp Role ? potential for permanency **
** $40 - $50 per hour Super **
** Full Office Based - Taren Point, Sydney **
** Immediate Start Required **
WOW Recruitment is looking for a proactive and energetic PA to support our client, a senior executive within their team in Taren Point, Sydney.
The ideal candidate is exceptionally organised, attentive to detail, and capable of managing tight deadlines with ease. You?ll be responsible for coordinating the executive?s schedule, managing email correspondence, and supporting the development of a new system so accuracy and initiative are essential.
What You Will Be Doing?
? Manage the Director's calendar, anticipate scheduling needs, and coordinate meetings, ensuring effective time management.
? Oversee email correspondence for the Director, prioritising and managing communication to maintain an organised inbox.
? Attend meetings with the Director, take detailed minutes, and ... Click here to view more detail / apply for Junior Personal Assistant

Assist the Director in the School Age Program and Youth Program with a variety of clerical, administrative and cash handling duties which may include but not limited to the following: Performs a variety of general office duties such as receiving telephone calls and visitors, types correspondence, reports and other material from rough draft, clean or copy, including statistical and financial data, routing and filing correspondence, and responsible for maintaining files IAW applicable guidance. Receives correspondence, provides general information and answers questions to routine matters. Assists with customer service counter. Assists in ensuring contracts are in compliance and filed properly. Inputs all payroll information and work schedules in system and runs end of day reports daily.

Compute daily labor cost, records income and expenses to proper accounts and provides daily financial status report to Director or designee. Consolidates monthly inventories and may assist in Youth Center's monthly and yearly inventories. Assists in researching irregularities and recommends course of action to Director by the end of each month. Performs periodic review of delinquent accounts/memberships. Assists in researching billing discrepancies with patrons and indicates corrective action. Assists with end of month resale inventory and insures inventory is at the proper level. Works with IBPS in regards to purchase request, inputting invoices within 24 hours of receipt. Prepares daily financial documentation, i.e. Consolidated/Cashier's Reports (AF Form 1876) tothe NAF Accounting Office for processing and makes the daily deposits upon approval of Director or designee. Prepares request for advertising for Marketing Office to publicize. May assist in escorting visitors when appropriate. Trains all new employee on cash handling procedures.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12619460

Starting at $15 Per Hour (NF 2)

Responsibility for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the team. To be highly skilled and experienced in the full range of secretarial work practices, software programs, and specialised functional terms. To be highly proficient and expert in care notes, advising and guiding others in team, supporting new users and instructing them as necessary. To use proficient internet skills to access, search and retrieve data relevant to team. To use touch typing, audio and shorthand skills as necessary in daily work to produce work in a timely manner. To use knowledge, and experience to meet the needs of the teams by completing non-routine tasks on a daily basis. To update skills as necessary and attend mandatory training. To work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent. To use agreed guidelines/procedures and developed knowledge/skills/qualifications when working autonomously and managing own work. To participate in yearly appraisals with supervisor/line manager Clinical Responsibility To give nonclinical advice only Responsible for informing services users of appointments, changes to appointments, cancellations in person, telephone or by letter. To negotiate agreements and co-operation from patients using tact at all times. To be the first point of call for service users, using developed communication skills and liaising with others to ensure the best possible care. Leadership and Staff Management Responsibility To be responsible for the training and development of students/trainees and temporary staff or equivalent others. Financial responsibility To manage and be responsible for petty cash To order non-stock requisitions, researching equipment/products if necessary To regularly monitor stationery levels, ordering as appropriate. To maintain and be responsible for maintaining equipment and reporting faults Service Development and Improvement To take the lead in deciding and implementing relevant changes to own work area. To propose changes to working practices for own work area and negotiate with others where other work areas are affected. To assist the team in research and development activities such as audit To undertake surveys/audits of own work area as necessary To be aware of Trust targets and implement in own work area as necessary. Communications To Communicate effectively with the Team Manager and team To exchange confidential, sensitive information with staff, service users and carers, in person or on the telephone. The unpredictability of service users means that persuasive, re-assuring, empathic, counselling skills are required at all times. To use developed communication skills with service users who may have difficulty understanding, and at times to give disappointing information to service users e.g. cancelling appointments To be experienced with a range of communication methods including written, oral, telephone, fax, e-mail and scanner. To provide cover for reception, as required and use effective communication in dealing with service users where there may be barriers to effective communication. Other The Post holder will be expected to manage their workload during any shift period in a reliable and efficient manner. The post holder must be flexible in his/her contribution to delivering the work of the team. The post holder will require standard keyboard skill, and the ability to input accurate data whilst listening and communicating with callers, using audio and typing skills. The Post holder will be required to be able to access information via the Internet and Intranet and through another web-based systems. The Post holder will be required to effectively use scanning / printing machine to assist them in collecting information.

Please refer to the job description attached. If you have any questions about this position, please do not hesitate to contact us. For more information about the 0-19 Early Help service see the following links.Health visiting in East Sussex

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

Starting at $48,809 Per Year (GL 05-06)

** 3-Month Temp Role ? potential for permanency **
** $40 - $50 per hour Super **
** Full Office Based - Taren Point, Sydney **
** Immediate Start Required **
WOW Recruitment is looking for a proactive and energetic Personal Assistant to support our client, a senior executive within their team in Taren Point, Sydney.
The ideal candidate is exceptionally organised, attentive to detail, and capable of managing tight deadlines with ease. You?ll be responsible for coordinating the executive?s schedule, managing email correspondence, and supporting the development of a new system so accuracy and initiative are essential.
What You Will Be Doing?
? Manage the Director's calendar, anticipate scheduling needs, and coordinate meetings, ensuring effective time management.
? Oversee email correspondence for the Director, prioritising and managing communication to maintain an organised inbox.
? Attend meetings with the Director, take detailed minutes, ... Click here to view more detail / apply for Personal Assistant