Total 274 Administrative / Clerical job vacancies in Grand Forks, North Dakota

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

• Prepares or insures the preparation of military personnel actions
• Advises supported units and personnel on military personnel and pay questions
• Ensures compliance with internal controls to minimize pay problems and inquiries
• Reviews incoming regulations and directives relating to administration, military personnel and finance programs
• Distributes and balances the workload among employees
• Reports to supervisor on performance, progress and training needs of employees

• Prepares or insures the preparation of military personnel actions
• Advises supported units and personnel on military personnel and pay questions
• Ensures compliance with internal controls to minimize pay problems and inquiries
• Reviews incoming regulations and directives relating to administration, military personnel and finance programs
• Distributes and balances the workload among employees
• Reports to supervisor on performance, progress and training needs of employees

What to Expect

• Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions.  
• Organizes flow of operational program processes in an office environment.   
• Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.  
• Receives and delivers messages to staff members.  
• Arranges and maintains appointment calendars for staff.  
• Routes incoming mail to staff and work sections.  
• Establishes suspense dates to collect responses and submits information as required by requests.  
• This is a white-collar position where occasional lifting up to 20 lbs may be required.  
• Performs other related duties as assigned.

What to Expect

• Provides direct administrative assistance to Marine and Family Program¿s (MFP) Division Director and Deputy Director. 
• Establishes status of actions on numerous projects and programs operations. 
• Screens calls and visitors for management, personally handles majority of requests for information and refers others as appropriate. 
• Maintains organization and update of various files, regulations, manuals, and directives.
• Reviews all incoming correspondence, determining proper action. 
• Maintains calendar, schedules appointments, and meetings according to workload and current issues of importance for the Division Director and Deputy Director.
• Assists in the creation of overall Division and program operating budgets.  Computes financial data and statistics to prepare reports and formal consolidated forecasts on budget execution.
• Prepares reports and correspondence for management briefings. 
• Acts as liaison to track MFP requirements with other administrative offices such as purchasing and contracting, maintenance, accounting, personnel offices, and property.
• Coordinates, processes, and reviews travel requirements, documents, and itineraries to assure compliance with standard operating procedures.
• Maintains and distributes personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, and position descriptions.  
• This is a white-collar position where occasional lifting up to 20 lbs may be required.
• Performs other related duties as assigned.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

• Purchase Card authority - uses a government purchase card to pay reoccurring bills and purchase supplies and services, maintains records and reconciliation according to government purchase card policy.
• Submits payroll records in database and submits SF-52 personnel Action to service HR office.
• Work in an administrative office providing customer service in administrative functions to employees in the Pisgah District of the Blue Ridge Parkway.
• Budget work- included preparing program documents and record expenditures. Provide monthly statements of commitments, obligation and status of funds. Recommend program adjustments to resolve program discrepancies.
• Prepare travel documents and make travel arrangements.

• Participates in internal management operations and activities in terms of organizational structure, functional operation, and long-range planning.
• Outlines goals, establishes controls and required management reports for use by Executive Staff and Governing Body in implementing programs and activities.
• Reviews and recommends distribution of funds and utilization of resources for those departments supervised.
• Participates as a member of the PRSU Executive management team in the planning, interpretation and implementation of policies, guidelines, statutes, and directives, from all levels of the Department.
• Supervises the Service Unit Operations Division.

• Participates in internal management operations and activities in terms of organizational structure, functional operation, and long-range planning.
• Outlines goals, establishes controls and required management reports for use by Executive Staff and Governing Body in implementing programs and activities.
• Reviews and recommends distribution of funds and utilization of resources for those departments supervised.
• Participates as a member of the PRSU Executive management team in the planning, interpretation and implementation of policies, guidelines, statutes, and directives, from all levels of the Department.
• Supervises the Service Unit Operations Division.

The Legal Administrative Specialist (LAS) serves as a member of the Public Contact Team, located in the Veterans Service Center. The incumbent provides in-depth information and comprehensive assistance to veterans their dependents and beneficiaries concerning any matter within the scope of VA benefits and related non-VA benefits. Specific duties include:

1. Counsels Veterans, their dependents, and their beneficiaries regarding all benefits available through the Department of Veterans Affairs, as well as non-VA benefits available through other agencies.
2. Explains the types of documents necessary to facility timely processing of claims and aids in obtaining and completing such document and forms as required by the type of claim being submitted or services requested.
3. Serves as facility Point of Contact (POC) and advocate for veterans and their beneficiaries in their dealings with other VA elements and organizations that may affect their claims.
4. Explains decisions made by the VA and communicates the reasons to the claimant for these decisions, orally and in writing.
5. Advises on the right of appeals and assists claimants in making appeals.
6. Develops a network relationship with the state and private Veteran's organizations to broaden the scope of outreach and increase the community awareness of the role VA plays in being a resource to the community.
7. Provides community outreach counseling and in-home counseling to those who are geographically isolated or physically unable to go to a VA facility due to physical or mental incapacity.
8. Participates in large scale outreach activities (claims clinics, tribal events, etc.), to support claims intake and benefits counseling.
9. Analyzes inquiries, research issues involved, consults with other federal, state, and local agencies as necessary and prepares written replies or furnishes replies by telephone or other medium to congressional or White House staff members.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Incumbent works as the Background Investigation Coordinator for the facility.
• Issues Government I.D. badges to employees, volunteers, contractors.
• Incumbent is responsible for requesting personnel actions via automated systems.
• Serves as office manager and personal assistant to the CEO and DCEO who are the primary executive managers responsible for the direction and operation of the service unit.