Total 126 Administrative / Clerical job vacancies in Fort Worth, Texas

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Review outgoing correspondence for conformance with regulations, grammar, format and command policies.
• Maintain several tracking systems using spreadsheet capability provided by software packages.
• Provide office automation supporting the division and subordinate branches.
• Maintain the Division Chief's calendar and based on the knowledge of the office workload and current issues of importance and schedules appointments and meetings.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

• Establishing and maintaining databases for tracking civilian personnel strength, vacancies, and Table of Distribution and Allowances (TDA) authorizations/requirements.
• Developing, compiling, and managing metrics reports to provide to higher headquarters.
• Providing technical guidance and assistance regarding Defense Civilian Intelligence Personnel System (DCIPS) civilian personnel procedures, regulations, and policies.
• Providing guidance on civilian performance issues, leave administration, and Workmen's Compensation.
• In-processing and out-processing civilian employees to and from the Brigade.

• Process administrative actions using automated systems.
• Maintain organizational records in accordance with regulatory requirements.
• Review correspondence for submission to higher echelons.
• Preserve stock levels of organizational equipment.
• Monitor employee training programs.
• Enforce policies established by higher Headquarters.

Duties include, but are not limited to:
Public Contact Work

• Receiving, scheduling, referring and contacting members of the staff, agency and persons outside agency ranging from other government agencies to the general public
• Providing general clerical public contact support services such as answering the telephone, referring visitors or providing information about the office, its functions and standard operating procedures, as well as similar information
• Screening calls and personally answering calls when the requested information concerns routine and procedural requirements
• Screening supervisor and staff member calls and determining if the call requires their attention

• Composing correspondence on own initiative based on knowledge of the Chief, Pharmacy Service's views and accepted policies of the VA
• Preparing responses to routine correspondence without direction from the Chief, Pharmacy Service
• Performing secretarial duties in support of an individual, and in some cases, the subordinate staff of that individual as well, by performing general office work auxiliary to the work of the organization
• Typing written reports from drafts or from mechanical recording devices into finished copy.
• Notes are often typed in final form without rough draft reviewed for proper arrangement and grammar and compiled in final form
• Reviewing directives and instructional material pertaining to administrative practices and clerical procedures to be aware of new, revised or amended procedures for such matters as preparation of travel vouchers, training requests and other related procedures
• Typing letters, reports, memoranda, inventories, rosters, mailing lists and other general office material using software applications such as electronic mail, desk-top publishing, calendar, spreadsheets, database and/or graphics
• Performing routine file maintenance work including updating and maintaining computer files and inventory; updating and maintaining all manuals, reference books, and operating handbooks, and guidelines; and/or similar tasks
• Functioning as Records Liaison Officer; establishing and maintaining files of Pharmacy in accordance with Records Control Schedule RCS 10-1, including administrative correspondence, personnel data, hospital memoranda, regulations and other directives
• Recording minutes using skill in standard techniques to summarize the significant aspects of meetings such as committees and staff meetings
• Preparing materials and arranging for meeting rooms to support meetings as needed, such as arrangement of sufficient seating, tables, projectors, and easels
• Confirming meeting facilities are ready, providing sign-in sheets, ensuring that meetings are recorded and contacting meeting leader and participants to verify sufficient attendance
• Maintaining monthly log of safety deficiencies in Pharmacy work areas and tracking to completion
• Receiving calls from Pharmacy staff on safety and environmental issues and inputting work orders for the service into the work order system
• Assisting staff by inputting Ol&T tickets when staff is experiencing computer or telephone issues

• Assisting with formulating and providing all essential data for the annual budget forecast for submission to the Chief of Pharmacy, based on studies of past expenditures, knowledge of Pharmacy requirements, program plans and workload forecasts
• Maintaining budget control records and assuring that funds are used in accordance with the operating budget
• Processing all vouchers with the appropriate office and carrying out any needed follow-up, including travel vouchers for all office staff and vouchers for payment
• Maintaining an awareness of available resources and making recommendations to the needs of the Chief Pharmacy Service, regarding distribution or redistribution of these resources

• Scheduling appointments, coordinating meetings and/or scheduling conferences
• Providing general calendar maintenance clerical services such as maintaining calendars and recording appointments or arranging for meeting and small conference administrative details
• Supporting West Texas VA PGY1 Pharmacy Residency Program and P4 Interns by assisting with scheduling of housing in government quarters

What will I do in this position if hired?

In this position, the incumbent will provide administrative office support.

Typical assignments include:

• Ordering and maintaining office supplies.
• Setting up files and producing file folder labels.
• Making copies, filing, and scanning documents.
• Producing reports using established formats on required forms.
• Entering information into excel spreadsheets.
• Using Microsoft Office computer software to support administrative assignments.

What else do I need to know?

This announcement is for a position as a FEMA Local Hire. Local Hire employees help FEMA respond to, recover from and mitigate hazards by performing a variety of emergency management functions which are not limited to disaster survivor assistance, conducting and verifying damage assessments, and providing administrative, financial and logistical support.

Local Hires are Temporary Positions. The Local Hire Program is an appointment type granted under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 306 (b), which authorizes FEMA to appoint such temporary employees as necessary to accomplish work authorized under the Act. Appointments under this authority within FEMA are made to the excepted service and are nonpermanent in nature. A local hire's term of employment is 120 days. Local Hire appointments may be extended, in 120-day increments, based on the needs of the disaster.

FEMA is committed to ensuring that its workforce reflect the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people it serves. To learn about the ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

• Performs a variety of administrative and support type duties in such areas as personnel management, technical reporting, timekeeping, security, travel, training, procurement, and files management.
• Produces varied administrative reports, technical papers, correspondence or written documents which may require incumbent to modify existing or to devise new methods to integrate data from different types of software into a single document.
• Manages the departmental databases for assigned areas within clinical services of responsibility.
• Maintains knowledge of pending conferences, appointments, briefings, telephone calls to remind senior administrative staff of such commitments.
• Prepares correspondence ensuring documents have grammatical correctness, clarity of thought, and proper format.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of Range Division’s operations.
• Apply a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manage and performs a wide variety of administrative support services.
• Serve as the central Point of Contact for all Range Division administrative matters.
• Provide advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Exercise responsibility for the efficient and effective operation of the Range Division administrative function.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of organizational operations.
• Applies a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manages and performs a wide variety of administrative support services.
• Provides advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Utilizes knowledge of established procedures and formats when reviewing and preparing official correspondence.
• Serves as the Organizational Defense Travel Administrator (ODTA) for the Defense Travel System (DTS) and point of contact for the government travel card program.
• Prepares official travel documentation such as authorizations and settlement vouchers in accordance with established policies and procedures.
• Receives, reviews, and authorizes requests for the purchase of organization supplies, services and training.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an FINANCIAL ANALYST, you will:

• Perform financial analyses and evaluation, and is responsible for planning, organizing and independently completing duties on assigned projects which are complex and are above average difficulty.
• Review new applications, grantee performance reports, financial documents, requisitions, amendments, grant documents, etc., for compliance with CPD Program regulations, Federal Management Circulars A-102, A-87, A-il0, A-122, A-I33, Part 85; applicable instruction memos from Headquarters Offices; and any amendments to these materials that may be issued.
• Maintain financial status records and be well versed in all aspects of financial management systems grantees use to receive HUD funds and report their utilization, including IDIS. The incumbent is expected to use and monitor the IDIS system to determine grantee compliance and program financial management practices. The incumbent is expected to thoroughly familiar with the IDIS system and to provide technical assistance to grantees in implementation and maintenance of the local system.
• Complete compliance monitoring may include risk analysis, on-site or remote review, and written reports which include findings and recommendations.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an FINANCIAL ANALYST, you will:

• Perform financial analyses and evaluation, and is responsible for planning, organizing and independently completing duties on assigned projects which are complex and are above average difficulty.
• Review new applications, grantee performance reports, financial documents, requisitions, amendments, grant documents, etc., for compliance with CPD Program regulations, Federal Management Circulars A-102, A-87, A-il0, A-122, A-I33, Part 85; applicable instruction memos from Headquarters Offices; and any amendments to these materials that may be issued.
• Maintain financial status records and be well versed in all aspects of financial management systems grantees use to receive HUD funds and report their utilization, including IDIS. The incumbent is expected to use and monitor the IDIS system to determine grantee compliance and program financial management practices. The incumbent is expected to thoroughly familiar with the IDIS system and to provide technical assistance to grantees in implementation and maintenance of the local system.
• Complete compliance monitoring may include risk analysis, on-site or remote review, and written reports which include findings and recommendations.

Position responsibilities include:

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Duties and Qualifications
• How to Apply (including a preview of the assessment questionnaire, if applicable)
• How You Will be Evaluated