Total 62 Junior Executive level Administrative / Clerical job vacancies in D08 Little India

This position reports to the clinic's operation manager and interfaces with the clinic naturopaths and clients. The officer's role is to support good customer relations, ensure and adopt continuous improvement in service standards, ensure all operational processes run smoothly and cost-efficiently, manage inventory and orders, and provide technical support for the naturopaths. The officer is expected to use digital skills in various in-clinic operation processes.

Roles & Responsibilities

Role Overview:

Administrative Assistant is integral to the smooth operation of our office. Your role will involve a variety of administrative tasks, including but not limited to, document management, communication handling, and liaison with external parties. The ideal candidate possesses a high level of professionalism, attention to detail, and efficiency in all aspects of their work.

What You Will Do:

• Prepare, file, and organise various company documents and records, including HR, billing, expenses, internal equipment, and corporate files, ensuring accuracy, completeness, and that all information is current
• Maintain confidentiality of all company information
• Handle incoming communications via phone and email, ensuring timely and professional responses
• Liaise on behalf of the company with external parties, including but not limited to, government departments, auditors, vendors, and associations, building and maintaining good relationships.
• Address staff queries
• Staff onboarding and offboarding
• Coordinate schedules, meetings, and appointments for company management and leadership, ensuring optimal time management and avoidance of scheduling conflicts
• Distribute agendas and prepare minutes for meetings
• Monitor office supplies inventory, place orders, and manage budgets
• Provide administrative support to other teams and projects as needed

The Must-Haves Qualifications:

• Bachelor’s degree
• At least 1 year of experience in administrative or secretarial roles.
• Excellent written and spoken English
• High proficiency in Adobe Suite, MS Office and other office productivity tools
• Tech-savvy, with the aptitude to learn new software
• Key attributes: meticulousness, discretion, and exceptional time management skills

Bonus Points If You Possess:

• Professional certifications
• Proficiency in written and spoken Chinese

• Produce and distribute correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee records
• Coordinate repairs to office equipment
• Implement clerical duties and administrative processes
• Conduct data entry
• Confirm restaurant reservations for senior staff

Contact at: constructionasiapac@gmail.com

This role is to handle Admin and Export Documentation

General Admin duties and Export documentation should be handled by the staff which is mandatory for this role.

Should have 1-2 years experience in the same field.

Must have very good Ms.Excel knowledge.

Mon to Fri

Work location-Jalan Bukit Merah (Lower Delta road)

Administrative assistants perform a variety of tasks to support office operations, including:

• Front-desk coverage: Greeting visitors, managing phone calls, and handling mail and shipments
• Administrative support: Creating and distributing documents, managing calendars, and responding to emails
• Planning and scheduling: Organizing meetings, events, and travel arrangements
• Managing systems: Maintaining databases, spreadsheets, and filing systems
• Supporting employees: Helping implement new programs, assisting with budgets, and preparing expense reports
• Communicating: Interacting with staff, clients, and visitors in a professional and courteous manner
• Maintaining the office: Ordering supplies, overseeing food deliveries, and keeping the office clean and organized

Administrative assistants should have strong organizational and planning skills, excellent communication skills, and the ability to multitask and prioritize. They should also be proficient in MS Office.

• Provide admin and sales clerical support
• Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.
• Segregating invoices for delivery
• Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls
• Assist in the preparation of regular monthly reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Submit and reconcile worker's salary reports
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries

• Provide admin and sales clerical support
• Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records
• Segregating invoices for delivery
• Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls
• Assist in the preparation of regular monthly reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Submit and reconcile worker's salary reports
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries

Managing the calendar, setting appointments, and ensuring the person stays on schedule

Handling emails, phone calls, and messages on behalf of the individual, filtering important information, and responding when necessary

Organizing documents, preparing reports, taking minutes during meetings, and managing files

Running errands such as shopping, paying bills, or handling personal requests

Prefer bilingual

Able to do data entry

Assist in accounting

Good telecommunication skills

Good in excel

Responsible

Must be punctual

Willing to learn

Hardworking

Able to speak English, Chinese and Malay

Position Overview:

The Building Management Officer is responsible for ensuring the smooth operation and maintenance of building systems and services. This role involves overseeing building security, facilities, equipment, cleanliness, and compliance with safety regulations. The Building Management Officer will work closely with various departments and external vendors to ensure the building is safe, functional, and well-maintained.

Key Responsibilities:

1. Building Reception

· Manage the reception counter of the Allinton building

2. Door Access Management

· Monitor access control systems and generate reports on incidents and security breaches.

· Manage user access permissions, ensuring appropriate access levels for staff and visitors.

· Handle requests for access changes and revocations.

· Respond to and resolve technical issues with access control systems, coordinating repairs and upgrades as needed.

· Develop and implement emergency response plans related to access control, including lockdown procedures and evacuation plans.

3. CCTV Management

· Manage the operation of all CCTV systems, ensuring coverage across the facility.

· Manage the storage and retrieval of CCTV footage

· Monitor live feeds and recorded footage to detect and respond to security incidents or suspicious activities.

4. Electrical Management

· Diagnose and resolve electrical issues, coordinating repairs and maintenance with technicians as needed.

· Maintain accurate records of inspections, repairs, and compliance documentation. Prepare reports for management.

5. Lift management

· Provide oversight on the maintenance contract

· Monitor the daily operation of lift systems

· Schedule maintenance and servicing

· Respond to malfunctions and coordinate repairs with technicians

· Maintain records of inspections, maintenance, incidents, and repairs. Prepare regular reports to update management.

· Address and resolve user inquiries or complaints related to lift services.

6. Air conditioning management

· Schedule and oversee routine maintenance, inspections, and repairs of air conditioning units to prevent breakdowns.

· Monitor and manage the operation of all air conditioning systems.

· Assist in budgeting for maintenance, repairs, and upgrades of air conditioning systems.

· Respond to breakdown issues and coordinate prompt repairs, ensuring minimal disruption to building occupants.

· Maintain accurate records of maintenance activities, service requests, and inventory levels. Prepare regular reports for management.

7. Water Dispenser Management

· Schedule and oversee regular maintenance and servicing of water dispensers, including filter replacements and sanitation.

· Address and resolve any issues or malfunctions with water dispensers, coordinating repairs with technicians as necessary.

· Maintain accurate records of maintenance activities, service requests, and inventory levels. Prepare regular reports for management.

8. Office Cleanliness

· Develop and manage cleaning schedules to ensure all areas are maintained regularly and efficiently.

· Manage cleaning staff and ensure that daily cleaning operations are carried out - for offices, restrooms, break rooms, and common areas.

· To project and procure maintenance items and consumables (e.g. detergent, air fresheners, floor mat, etc) when necessary

· Serve as the point of contact for any cleaning-related inquiries or issues from staff and management.

9. Maintenance of building infrastructure and facade

· Oversee minor renovation works of the building

· Coordinate with contractors and manage repair works. Prepare report for management, when necessary

Requirements

1. NITEC/Diploma/Degree in any field

2. Keen learner, Self-driven, and able to work independently

3. Strong interpersonal skills

4. Excellent communication skills, both oral and written;

5. A positive attitude towards continued learning

6. High level of organization, attention to detail and time management skill

Working Hours

Weekdays 8:30am – 5:30pm

Every Saturday 8:30am – 12:30pm

After probation, alternate Saturday

Work Location

331 Jalan Besar, Singapore 208983

Employment Benefits

· Performance bonus/AWS available

· Subsidized medical visits at partnered clinics

We are looking for a few Temp Clinic admin assistants (back-office) to join us and support our clinic administrative work.

Roles & Responsibilities:

• Liaise with the corporate client
• Perform administrative tasks such as enrolment, invoicing, termination and attend to enquires via phone and email
• Perform Data Entry
• Ad-hoc duties as assigned by the supervisor

Requirement:

• Computer literacy; Microsoft Office, Email
• IT savvy; able to handle clinic management system independently after training provided
• Fast learner and team player
• Good interpersonal skills, a good team player, and has good time management skills
• Able to commit minimum 3 months, office hours (9am to 6pm, Monday to Friday)
• Open to Poly grads or waiting to enroll to university
• Hourly rate - $10-$15 (depending on experience) / No CPFs

Beauty Recipe Academy is a Approved Training Organisation for WSQ & Skills Future Courses. We are hiring to expand our team.

Responsibilities:

•⁠ ⁠Manage course registrations, schedules, and participant databases for SkillsFuture-funded programs.

•⁠ ⁠Liaise with course trainers, participants, and regulatory bodies to ensure smooth delivery of courses.

•⁠ ⁠Handle administrative tasks such as invoicing, processing claims, and preparing reports for SkillsFuture credits.

•⁠ ⁠Ensure compliance with SkillsFuture Singapore (SSG) guidelines and provide accurate information to participants.

•⁠ ⁠Maintain and update course materials and online platforms for ongoing and upcoming courses.

Requirements:

Diploma in Business Administration or related field.

Strong organizational skills and attention to detail.

Familiarity with SkillsFuture funding guidelines and processes.

Proficient in Microsoft Office and Learning Management Systems (LMS).

Having the experiece in the requirement will be a bonus. However, we are willing to train interested parties onto career progression. We are looking for enthuistics applicants which would eventually be groomed to become the chief administrative officer or other suitable higher roles in the company.

Admin Assistant – (Full-Time Short Hours)

Motor Insurance and Claims

Admin Assistant

Please email your latest resume to finance@haipa.com.sg

Only shortlisted candidates will be notified.

Company no quota for Work pass application.

Job Highlights:

- Immediate Hiring

- 9am to 4pm, Monday to Friday, 5 days

Work Location:

Kitchener Road (Near City Square). Near Lavender MRT, Farrer Park MRT and Jalan Besar MRT.

Requirements:

- English & Mandarin Speaking in order to assist our mandarin speaking clients.

- Minimum one-year General Insurance experience.

- Good interpersonal and communication skills. Candidates must possess at least “O” level.

- PC literate.

Responsibilities:

Prepare motor quotations and renewal.

Assist client to submit and follow up on the insurance claims.

Immigration Bond transmission.

Need to handle English & Mandarin Speaking clients.

Benefits:

- Year-end Increment and bonus

- Work Injury Compensation Insurance and Medical Insurance

Summary of Job Role

The Administrative Assistant to support our Chief Legal Officer & Company Secretary include ensuring timely service delivery, conducting research, drafting letters, typing and proofreading contracts and documents, preparing Excel lists, assisting in the preparation of Board and committee meetings, drafting minutes, managing the filing system, and ensuring the successful execution of meetings.

Key Responsibilities

1. Assist to check through non-Disclosure agreements and other documents to ensure that they have been properly executed.
2. Draft Board resolutions.
3. Assist in preparation of Board, Board Committee meetings, General meetings and their respective papers.
4. Take and prepare minutes of meetings (if requested)
5. Do research
6. Prepare PowerPoint presentations.
7. Prepare and maintain proper records of the department, the Company and its subsidiaries.
8. Make lodgements with the authorities.
9. Provide administrative, filing, and secretarial support to the department.
10. Arrange meetings and liaise with third parties.
11. Maintain confidentiality on all matters.
12. Such other duties as may be required from time to time.

Job Requirement

1. GCE “O” Levels and above
2. Preferred 2 years or more of working experience
3. Experience at law firms or listed companies or similar secretarial experience is advantageous.
4. Proficient in Microsoft Word, Excel and PowerPoint.

Required Qualifications

• Passionate about the cause of education
• Dedicated and patient
• Team spirit
• Bachelor's Degree in the related subject

Job Timings (Non-negotiable)

• 44 Hours Per Week
• Monday - Thursday: 11:30 am - 07:30 pm
• Saturday and Sunday: 09:30 am - 06:30 pm
• Lunch Break: 01:30 pm - 02:30 pm

Overtime

Employees who work more than the stipulated working hours on any day will be paid for any additional hour worked at 1.5 times their hourly basic rate of pay.

Public Holidays

• The Centre will remain closed on all public holidays EXCEPT Labour Day and Vesak Day. The board examinations are held in May/June and we are duty bound to our students to remain open on these two public holidays to assist them in their final examination preparation.
• Employees who work on Public Holidays (9:30AM - 6:30PM) will receive twice their basic rate of pay for work on that day.

Leave Policy

• Annual leave : 18 days
• Birthday Leave: 1 day
• Family Care Leave : 2 days (the above unused leave will be encashed at the end of the year)
• Medical leave: 14 days
• Hospitalisation Leave : 60 days (includes 14 days of medical leave) Unused leaves will lapsed at the end of the year
• Maternity leave :16 weeks (For Singapore Citizens) 8 weeks (For others)
• Paternity leave :2 weeks (If employee has worked for 3 continuous months and child is a Singapore Citizen) For Others, as per mutual agreement between employee and employer.
• Childcare Leave :6 days (if child is less than 7 years, and a Singapore Citizen) 2 days (if child is less than 7 years, for others, as per Employment Act)
• Compassionate Leave: 3 days (can be availed only once in a year)

Insurance

• General Physician (GP) : No Co-Pay (Panel Clinic)
• Specialist (SPL) : $2000 per calendar year (No Panel)
• Hospitalisation (Hosp) : $60000 Annual (Govt Restr, 4 bedded Ward)
• Dental Plan (DP) : $1000 per calendar year, 10% Co-Pay (No Panel)

Resignation Procedure

• Employees are free to resign with just a 1-day notice period. We understand that new opportunities can arise, and we don’t want a lengthy notice period to stand in your way. Our priority is to support your success, whether that’s with us or in your next role.

Walk-in interview

Monday Tuesday, Wednesday, Thursday, Saturday and Sunday at 2:30PM at MathVision Campus, Tekka Place, Annex Block, #01-51 to #01-54 and #01-55 to #01-59, 2 Serangoon Road, Singapore

Please whatsapp your resume or education qualifications at +65 8868 3475