Job Title: Administrator / Administrative Assistant
Job Overview:
The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.
Key Responsibilities:
- General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
- Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
- Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
- Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
- Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
- Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
- Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
- Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
- Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.
Skills & Qualifications:
- Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
- Experience: Previous experience in an administrative or office role is preferred.
- Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
- Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
- Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
- Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
- Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.
Working Conditions:
- Full-time or part-time position (depending on the role).
- Office-based, with potential flexibility for remote work.
Compensation:
- Salary is based on experience and qualifications.
How to Apply:
- Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.
