Total 1,261 Others level Administrative / Clerical job vacancies in D10 Ardmore, Bukit Timah, Holland Road, Tanglin

Job Description

1. Administer and execute paperwork to ensure smooth operations
2. General admin and clerical support
3. Prepare payment vouchers, Invoice and other tasks assigned from time to time
4. Coordinate & facilitate the Annual Financial Audit Process
5. Handle daily documentation and proper filing system to ensure documents are traceable in an efficient manner
6. Record expenses, and bills and file other financial documents
7. Prepare Quotation, Invoice, and Stock report.
8. Compile payment listing
9. Responsible for supporting company day-to-day administration and office support to colleagues and management
10. To manage all administrative & operation tasks which include documentation, filing, letter correspondences, arranging for courier services, etc
11. Responsible for supporting accounts and human resources-related matters.
12. Any ad hoc task assigned by a superior
13. To succeed in this role, we will need you to have: 
14. Candidate must possess at least CAT/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
15. Computer literacy in Microsoft Office (Excel, Word, PowerPoint)
16. Good communication skills
17. Able to meet deadlines, able to multi-task, and capacity to work independently.
18. Positive working attitude
19. At least 2 years of working experience in the related field
20. Priority will be given to immediate availability.

Education level required:

Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree

Advantages of working with us:

1. Salary/Compensation
2. Work-Life Balance
3. Career/Development Opportunities

Job Description

• • Organizing, preparing agendas for and taking minutes of any meetings/ discussion if necessary
  • Managing correspondences including drafting email responses to vendors, customers & others, ensuring all correspondences are responded well & timely if necessary.
  • Assist check Director’s emails daily, update and explain to him if necessary
  • Update and highlight Director any issue of operation
  • Assist update products, sales operation reports & records
  • Assist Director’s to liaise with oversea suppliers if necessary
  • Manage Director’s appointments based on Planner
  • Managing travels arrangement on reservations of air ticket, visas, travel itineraries and hotel accommodation whenever Director travelling overseas or local.
  • Make reservation of restaurant if necessary.
  • Arrange of monthly and overseas claims if necessary.
  • Sorting and keep the name cards & filing of documents.
  • Issue, recording and bank-in cheques for Director if necessary
  • Update & record Director bank accounts records if necessary
  • Any ad-hoc tasks assigned by Director
  • Excellent in writing, reading, speak in English, Chinese & Malay
  • MUST can write, read & speak Mandarin

Perks & Benefits

• Employee equity
• Central location
• Personal development opportunities

職位描述

• • 如有必要，組織、準備任何會議/討論的議程並記錄會議記錄
  • 管理信件，包括起草給供應商、客戶和其他人的電子郵件回复，確保所有信件在必要時得到良好和及時的回复。
  • 每天協助檢查總監的電子郵件，如有需要更新並向他解釋
  • 更新並突出顯示總監的任何操作問題
  • 協助更新產品、銷售營運報告及記錄
  • 如有需要，協助總監與海外供應商聯絡
  • 根據 Planner 管理總監的任命
  • 管理董事出國或本地出差時的機票、簽證、旅行行程和飯店住宿預訂等旅行安排。
  • 如有需要，請預訂餐廳。
  • 如有需要，安排每月和海外索賠。
  • 整理並保存名片和文件歸檔。
  • 如有必要，向董事簽發、記錄和存入支票
  • 如有必要，更新並記錄董事銀行帳戶記錄
  • 總監指派的任何臨時任務
  • 擅長英語、中文和馬來語的寫作、閱讀、口語
  • 必須能寫、讀和說普通話

津貼和福利

• 員工股權
• 中心位置
• 個人發展機會

JOB DESCRIPTION

• Providing administrative assistance to the HR team, including document management, data entry, and filing.

• Assisting with the recruitment process, such as scheduling interviews, conducting reference checks, and onboarding new hires.

• Maintaining and updating employee records, including personnel files and leave information.

• Handling employee enquiries and providing guidance on HR policies and procedures.

• Handling ISO matters.

• Coordinating and organizing HR-related events and activities.

• Ensure compliance with labor laws and company policies.

• Assist in the development and implementation of HR policies and procedures.

• Perform any ad-hoc jobs assigned by immediate superior

JOB SPECIFICATION

• Minimum 1 years of experience in an HR assistant or administrative role, preferably in a similar industry

• Diploma in Human Resources, Business Administration, or a related field

• Strong organizational and time management skills, with the ability to prioritize tasks and work under pressure

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office Suite, including Excel, Word.

• Proactive detail-oriented, and able to work independently as well as part of a team

Perks & Benefits

• Nearby public transport
• Medical insurance

Job responsibilities：

• Manage and drive the full spectrum of Human Resources & Administration functions such as Recruitment and Staffing Management, Training & Development, Salary Administration, Compensation and Benefits Management, Living Support, Security, Foreign Affairs as well as Employee and Labor Management;
• Handle and advise management on disciplinary issues, transfers, termination as well as other employee relations’ matters in compliance with labor laws;
• Manage the administration of the human resources policies, procedures and programs;
• Liaison with government statutory bodies for legal and administration requirement;
• Managing and controlling employee benefits utilization such as overtime, wages, allowances, leave & staff medical benefits as per HR policy & guidelines;
• Driving the Company-wide training and development programmers’ by conducting training needs analysis, designing & evaluating annual training plans and reviewing the training courses;
• Work and co-ordinate with other departments to ensure a smooth and effective operation in the office
• To perform any other duties as appointed by the management

Job Requirement:

• Minimum 5 years’ HR work experience in the manufacturing industry, preferably in a supervisory capacity.
• Good knowledge of local employment laws.
• Good analytical skills & detail-oriented.
• Critical thinker and problem-solving skills.
• Team player & great interpersonal and communication skills
• Strong Ethics and Discretion.
• Good interviewing & human relations skills.

Benefit

• 13 month salary
• Performance bonus
• Panel clinic and inhouse clinic
• Insurance
• Free parking
• Dental allowance
• Sport activities

JOB SCOPE & RESPONSIBILITIES

•Maintaining diaries and arrangement appointments

•Setup and organize event or meeting

•Arrange booking inclusive all personal matter and office matter

•Liaising with relevant organization or clients when needed

•Organize movement drivers and arrange schedule daily/monthly

•Assist on handling personal matter or office matter

•Assist on all administration work and assist others department

JOB REQUIREMENTS

•Good in communication skills

•Can work multitask and fast learner

•Can work under pressure and good in punctuality

•Willing to work overtime

JOB QUALIFICATION

•Minimum with Diploma in Corporate Admin, Office Management, Secretarial Admin or any equivalent

•Minimum with 2 years working experience as Personal Assistant

•Good knowledge in secretarial work and protocol rules

Perks & Benefits

• Employee equity
• Nearby public transport
• Central location
• Casual dress code
• Medical insurance
• Sabbatical leave
• Personal development opportunities
• Paid training and development

工作範圍和職責

•維護日記和安排約會

•設定和組織活動或會議

•安排預訂，包括所有個人事務和辦公室事務

•需要時與相關組織或客戶聯絡

•組織出行司機並安排每日/每月的行程

•協助處理個人事務或辦公室事務

•協助所有行政工作並協助其他部門

職位要求

•良好的溝通能力

•能夠同時處理多項任務並快速學習

•能在壓力下工作並且守時

•願意加班

任職資格

•至少擁有企業管理、辦公室管理、秘書管理或任何同等學歷文憑

•至少有 2 年私人助理工作經驗

•熟悉秘書工作和禮賓規則

津貼和福利

• 員工股權
• 附近的公共交通
• 中心位置
• 休閒著裝要求
• 醫療保險
• 休假
• 個人發展機會
• 有薪培訓和發展

要求

• 會計領域的最低文憑/學位
• 至少1-2年工作經驗
• 良好的電腦技能，精通 MS Word 和 Excel
• 語言：國語、粵語、英語、馬來語口語及書面語
• 高度的緊迫感、敏感度和保密性
• 擁有 SQL 會計軟體的候選人將優先。

責任

• 處理全套帳戶並產生相關報告。
• 準備財務報告、預算、現金流量預測和監控應付帳款/應收帳款。
• 與外包會計師協調並取得數據以準備會計相關報告。
• 負責監督和追蹤債務人未付款項。
• 確保所有會計系統、實務、控制和程序完全符合公司政策
• 負責每月庫存審核。
• 日常營運和整體會計職能的管理。
• 必要時與客戶顧問、稅務代理人、審計師、銀行官員和其他權威聯絡
• 驗證並檢查員工索賠和供應商發票
• 處理日常行政事務，例如公用事業、保險續保、辦公室維護、員工索賠、零用現金、一般填寫等
• 處理員工消耗品，如文具、安全設備等。
• 協助做好員工福利安排。
• 協助協調會議，包括會議準備、午餐安排和特別活動。
• 協助上級依指示履行不時出現的其他職責。
• 提供一般行政支援。
• 執行 HOD 指派的其他相關任務。

好處

• 職業和培訓發展
• 國定假日
• 步行即可到達武吉加里爾 Pavillion 2

額外好處

• 年假
• EPF / SOCSO / PCB
• 醫療和住院假
• 提供津貼
• 提供培訓
• 績效獎金
• 5個工作天

Requirements

• Minimum Diploma / Degree in Accounting field
• At least 1-2 years of working experience
• Good computer skills with proficiency in MS Word and Excel
• Language: Mandarin, Cantonese, English, Bahasa Malaysia in spoken & written
• High sense of urgency, sensitivity and confidentiality
• Candidate with SQL accounting software would be advantage.

Responsibility

• Handle full set of account and generate relevant reports.
• Preparing financial reports, budgeting, cash flow forecasting and monitoring accounts payable/receivable.
• Coordination with outsource accountant and get data for prepare Accounting related report.
• Responsible for monitor and follow up debtor outstanding payment.
• Ensuring all accounting systems, practices, controls and procedures are fully compliance with company policy
• Responsible for monthly stock audit.
• Administration of daily operations and overall accounting functions.
• Liaising with account consultant, tax agents, auditors, bank officers and other authority bodies as necessary
• Verify and check staff claims and suppliers’ invoices
• Handling day to day administrative duties such as utility, insurance renewal, office maintenance, staff claims, petty cash, general filling and others
• Handling of employees’ consumables such as stationery, safety equipment, and others.
• Assist for employee welfare arrangements.
• Assist on coordinate meetings, including setup, lunch arrangements, and special events.
• Assist superior in performing other duties as instructed and which may arise from time to time.
• Provide general administrative support.
• Perform other related tasks as assigned by HOD.

Benefits

• Career and Training Development
• Public Holiday
• Walking distance to Pavillion 2 Bukit Jalil

Additional Benefits

• Annual Leave
• EPF / SOCSO / PCB
• Medical and Hospitalization Leave
• Allowance Provided
• Training Provided
• Performance Bonus
• 5 Working Days

Requirements:

• Possess at least Diploma in Business Administration or relevant field.
• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.

Available location for the positions;

• Kuala Lumpur
• Penang

Scope of work

Front Desk Operation

• Answer incoming calls and direct calls to the relevant parties

• Take down messages and convey messages to the relevant parties concerned

• Man reception area and attend to school visitors

• Maintain the cleanliness and tidiness of the school’s reception area

• Assist the administration of security procedures i.e. sign-in / out for visitors

• Assist in collating the class registers and students’ attendance.

• Prepare the meeting rooms prior to meeting

• Receive and direct visitors to meeting room

• Arrange for refreshment if required

Other Administrative Duties

• Assist in issuing of class registers to the students or teachers

• Assist other school staff in collating non-confidential information and filing of non-confidential documents.

• Handle other administrative work assigned by Principal, Vice-Principals and Administration Manager

Qualifications, skills and experience:

• NITEC (Office Skills) or minimum 5 GCE ‘O’ Level including pass in English Language. Officer without the required ‘O’ level passes but with relevant experience could also be considered.

• IT literate and proficient in the use of common office utility software (e.g. Microsoft Words, Excel, PowerPoint)

• Resourceful and able to harness information from various information sources (e.g. World Wide Web).

• Pleasant and service-oriented with at least 2 years’ experience as an Administrative Support Officer and have done work similar or equivalent to the job scopes mentioned above.

• Preferably have experience working in schools and deal with young children.

• Good interpersonal skills and able to relate to people

• Able to work independently and as a team player ability to use certain IT systems like SC mobile.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 1 year (1 Jan 2026 to 31 Dec 2026).

Personnel to be deployed at the following hours:

• Mondays to Wednesday & Friday: 6:45am to 3:00pm, inclusive of 45 mins lunch break

• Thursdays: 6:45am to 5.00 pm, inclusive of 45 mins lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Beacon Primary School, 36 Bukit Panjang Ring Road S(679944)

We are a Garment Accessory Company that is located near Bugis.

We are Currently looking for a Retail/Admin Assistant to assist with our day to day operations.

Roles and Responsibilities.

As a Retail/Admin assistant, your job is to perform clerical duties for managers and provide support for vendors and customers. As part of this, you may send out purchase orders, monitor the store's inventory, track shipments, and perform other miscellaneous tasks such as updating and maintainng excel spreadsheet.

Working Hours

Weekdays ：9am to 6pm

Saturday：9am to 3.30pm

Please send your resume to sherrie@sungai-cn.com only. call in will not be entertained.

Job Description & Requirements

Are you an innovative accountant who thrives on new challenges? If you are, join Verti Corporate Pte Ltd as a Client Account Executive, where you’ll play a key role in managing client accounts, ensuring their satisfaction, and driving business growth. This role involves developing and maintaining strong client relationships, understanding client needs, and delivering tailored solutions to meet those needs. We’re looking for someone with exceptional communication skills, a strategic mindset, and a passion for delivering outstanding client service.

Job Description

Managing client account and liaise with clients locally or overseas

Reconcile bank and vendor accounts, post and balance the general ledger, process payments, and support monthly, quarterly, and yearly closings.

Resolve accounting queries and address issues from client portfolios.

Prepare timely reports on Profit & Loss (P&L), Balance Sheet (BS), Bank Reconciliation, and other supporting schedules according to company accounting policies.

Job Requirement

Minimum GCE "O" or "A" Level.

Minimum 2 years of working experience in client servicing industry.

Fluency in English and Mandarin to communicate with Chinese clients.

Experience with Audit Express or SingTax, or basic corporate secretarial work.

Possess good accounting knowledge.

Possess good time management, planning, and organizational skills.

Good interpersonal and communication skills to interact effectively with clients and co-workers.

Others

Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line).

Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm).

Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel No. R23115167

Job Description:

• Assist the Membership Team with event preparation.
• Handle enquiries, registration, and payments for the Membership events.
• Address membership enquiries.
• Update membership data by reaching out to members, utilising various methods such as phone calls and emails.
• Perform any other duties assigned by the Membership Department.

Requirements:

• GCE A-Level, Polytechnic Diploma or equivalent.
• Positive attitude and willing to learn.
• Meticulous and with good customer service mindset.
• Engages and supports a diverse membership. Proficiency in both written and spoken Chinese and English is required.
• Able to commit from 9 December 2024 to 7 March 2025.

Are you a meticulous and organized professional with a passion for corporate and administrative excellence? Join Verti Corporate as a Corporate Secretary Admin Executive, where you’ll play a vital role in supporting corporate compliance, maintaining statutory records, and assisting with regulatory filings. In this role, you will work closely with our corporate secretarial team, ensuring seamless operations and adherence to Singapore’s regulatory requirements. We’re looking for someone with strong attention to detail, excellent organizational skills, and a proactive approach to handling corporate matters with accuracy and professionalism.

Key Responsibilities :

Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.

Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.

Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.

Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.

Handle the submission of relevant statutory filings and ensure deadlines are met.

Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.

Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.

Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.

Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.

Maintain a high level of confidentiality and secure handling of sensitive corporate information.

Any other ad-hoc job assigned by manager.

Qualifications and Skills:

Minimum GCE "O" or "A" Level.

At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.

Familiarity with Singapore’s Companies Act and corporate governance requirements.

Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.

Experience in handling corporate filings for offshore entities is an advantage.

Strong attention to detail and excellent organizational skills.

Good written and verbal communication skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to work independently and collaboratively within a team.

Others

Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line)

Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm)

Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel no. R2311516