Brunswick Corporation

Executive Administrative Assistant

Full-time

Mercury Plant 85 Miramar

Administrative / Clerical

9 months ago

Are you ready for what’s next? Come explore opportunities within Brunswick, a global marine leader committed to challenging conventions and innovatin.....

Are you ready for what’s next?

Come explore opportunities within Brunswick, a global marine leader committed to challenging conventions and innovating next-generation technologies that transform experiences on the water and beyond. Brunswick believes “Next Never Rests™,” and we offer a variety of exciting careers and growth opportunities within united teams defining the future of marine recreation.

Position Summary:

Responsible for the daily maintenance of all incoming calls to the main switchboard. Maintains and coordinates the daily functions and secretarial support across the entire office. Ensures the correct functioning of facilities, office and/or business support services.

Primary Duties and Responsibilities:

Maintains office supplies inventory and orders supplies as needed in accordance with set supplies budgets.
Maintains office attendance records and compiles and distributes weekly itinerary.
Responsible for facilities maintenance guaranteeing proper working conditions.
Maintains IT items supplies to guarantee work conditions for employees at the office .
Responsible as administrator on the BCD Travel platform to assist staff with travel arrangements.
Notarizes letters and documents for office staff; sends documents to consulates for legalization and/or Department of State to issue apostille.
Responsible for annual renewal of business licenses and certificates
Responsible for maintaining records retention database, purging all documents no longer within filing period and ensuring all departments are educated on proper way of storing and filing all types of records.
Reconciles purchasing credit card account monthly.
Sends monthly corporate credit card statements to the Mexico staff and once received send expense reports to FDL to process payment.
Supports the unit’s HR Business Partner onboarding of new employees and other HR-related tasks when is necessary.
Collect incoming mail from the mail kiosk every morning and distribute mail accordingly.
Provide administrative support in day-to-day office operations.
Provide secretarial/administrative support as needed to the other departments on selected administrative tasks
Take care of all outgoing office mail related to communications using appropriate carriers
Contact service providers as needed
Scan all closed files along with their corresponding Acceptance of Responsibility letter into the Export Documentation Database and enter data into the Integration Point Export Doc system
Create labels for completed order files; files RTL letters into binder and sends a copy by email to the freight

Knowledge, Skill and Ability Requirements:

Verbal and written skills are necessary to communicate effectively with all levels of the organization and with our customer network.
Excellent organization and follow-up skills.
Ability to pay close attention to detail.

Proficient in Microsoft Office to include Word, Excel and PowerPoint.
Skills related to performing multifaceted tasks in conjunction with day-to-day activities.

Education and Experience Requirements

Bachelor’s degree or equivalent college-level studies.
Minimum 3-4 years’ experience on administrative and/ or secretarial activities
Must be bilingual, English-Spanish.

Next is Now!
We value growth and development, recognizing that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and inspiration. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

Equal Opportunity Employer: Minorities/Women/Protected Veterans/Disabled

EEO is The Law - click here for more information

Brunswick and Workday Privacy Policies

Brunswick does not accept applications, inquiries or solicitations from unapproved staffing agencies or vendors. For help, please contact our support team at: hrsharedservices@brunswick.com or 866-278-6942.

All job offers will come to you via the candidate portal you create when applying through a posted position through https:///www.brunswick.com/careers. If you are ever unsure about what is being required of you during the application process or its source, please contact HR Shared Services at 866-278-6942 or HRSharedServices@brunswick.com.

#Brunswick Corporation - Mercury Marine

Quick Apply

Brunswick Corporation

Administrative Assistant II

Full-time

Mercury Plant 03 Fond Du...

Administrative / Clerical

9 months ago

Are you ready for what’s next? Come explore opportunities within Brunswick, a global marine leader committed to challenging conventions and innovatin.....

Are you ready for what’s next?

This role is responsible for coordinating business activity and providing support for the Vice President of Customer Experience, the Vice President of Global Parts & Accessories, as well as the Vice President of Flite Integration. Reporting directly to the VP of Customer Experience, the Administrative Assistant will support a variety of tasks including the preparation of reports and management of information, planning and coordination of logistics for meetings as well as travel, and facilitation of communication among internal and external stakeholders.

Roles and Responsibilities:

Assist with the development, review and consolidation of reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment.  
Update, organize, and coordinate calendar invitations, department meetings, townhalls, committee meetings and events.  Ensure agendas and supplementary meeting materials are coordinated in advance.  
Assist with administrative aspects of event execution including agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development. Responsible for vendor management and onsite support to ensure a seamless event experience.
Champions the employee experience by coordinating employee recognition and celebratory events, team communication, and onboarding/orientation to the department. Assists with department layout, facilities, desk assignments, etc.
Assist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required (i.e., visa requirements, immunizations, etc.).
Responsible for coordinating departmental registration, apparel, or other requirements for industry trade shows. 
Coordinates on-visit schedules including coordination of facility and factory tours.
Reconcile purchasing card charges and payments.  Completes and submits expense reports.
Responsible for purchase order requests and maintenance from creation to payment of invoice utilizing Oracle iProcurement
Answers phones when necessary and takes messages or fields/answers questions. Routes inquiries to appropriate parties for resolution as needed.
Opens, reads, and prioritizes mail and department documents, initiating return correspondence as appropriate which may include coordination of time sensitive packages requiring expedited shipping.
Operates and maintains office equipment (i.e., fax, printer, photocopier, etc.).
Responsible for keeping inventory of office and breakroom supplies and placing orders for replenishment as needed.
Provides backup administrative support for other functional areas as needed.
Contributes to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development.

Required Skills and Abilities:

Demonstrated ability to tactfully and effectively communicate (written and verbal) with external and internal stakeholders at all levels of the organization.

Strong attention to detail, analytical and organization skills.
Demonstrated technical proficiency with Microsoft Office Suite Skills (Outlook, Word, Excel, and PowerPoint) at an intermediate level.
Maintains confidentiality in handling materials and sensitive information.
Demonstrate ability to act independently, organize workload set priorities, multi-task in a fast-paced environment, and adapt to change.

Basic Qualifications

High School Diploma (or equivalent)
3+ years of administrative support to senior leadership in a corporate setting.
Ability and willingness to work overtime on an occasional basis to meet workload demands.
Experience arranging complex travel, meetings, and general office organization.

Preferred Qualifications

Associate degree (or higher)
5+ years of administrative experience supporting senior level leadership.
Demonstrated technical proficiency with Microsoft Office Suite Skills (Outlook, Word, Excel, and PowerPoint) at an advanced level.