We are seeking a highly skilled Virtual Administrative Assistant to join our team. As a Virtual Administrative Assistant, you will provide comprehensive administrative support to our organization while working remotely. The ideal candidate will have a background in corporate analysis, preferably in financial, accounting, or marketing (non-sales) positions within large organizations. Additionally, experience in executive support is highly desirable.

Responsibilities:

1. Provide administrative support:

• Manage calendars, schedule appointments, and organize meetings for executives and teams.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Prepare and distribute memos, emails, and reports as requested.
• Conduct research and gather information as needed.

• Provide high-level support to executives, including managing their schedules, handling correspondence, and prioritizing tasks.
• Assist in preparing executive-level presentations and reports
• Coordinate and schedule meetings with internal and external stakeholders.

• Utilize advanced Excel functions and formulas to analyze data and create reports.
• Develop and maintain spreadsheets to track and manage various projects.
• Generate visualizations and presentations using Excel to communicate data effectively.

• Contribute your valuable insights and perspectives to improve administrative processes and procedures.

• Identify opportunities for automation and process optimization to increase efficiency.

• Previous corporate experience as a financial analyst, engineer, or marketer (non-sales)
• 2+ years of experience with Microsoft Excel or Google Sheets
• Experience working with North American or European stakeholders
• Strong organizational and time management skills to handle multiple tasks simultaneously
• Excellent written and verbal communication skills to effectively interact with clients and team members
• Proactive and resourceful, with the ability to work independently and take initiative
• High attention to detail and accuracy in all tasks
• Bachelor's Degree

This is a fully remote position.

JOB DESCRIPTION

We believe that clothes — and how you make them — can make a difference.

Since 1853, we’ve been obsessed with innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do.

A company doesn’t last 160 years by standing still. It endures by reinventing itself, striving to delight its consumers, winning in the marketplace, and by remaining true to its values.

We employ more than 17,000 people around the world – supporting great brands, including Levi’s®, Dockers® and Denizen®. Our employees are committed to innovation, creativity and collaboration. Put simply, if you’re looking for a new opportunity, this is a great place to grow your career.

We are looking for an Administrative Assistant to join our team and support the Sr. Executive Assistant to the Chief Financial and Growth Office (CFGO). It is necessary that you enjoy providing professional and personal support, managing diverse responsibilities with humor, enjoys making decisions, has a passion to learn, and shares our core values. We lead by example, own the results, win with people (that would be you!), consumer at the core, embrace a growth mindset, and move fast. If you are someone who is flexible and enjoys an ever-changing corporate environment then this role should provide you with your chance to showcase your previously acquired skills. This position will report to the Senior Executive Assistant to the CFGO and will be based in Manila, Philippines.

Responsibilities

• Act as local administrative support for CFGO and his team in market.

• Support the Sr. Executive Assistant with all personal and professional tasks and assignments for the CFGO

• Act as main point of contact for CFGO outside of San Francisco business hours and while CFO is traveling in market.

• Communicate with other corporate groups on administrative issues.

• Excellent management and maintenance of multiple confidential schedules; coordinate professional and personal travel as-needed

• Meeting/internal event planning inclusive of set-up and breakdown, catering, and a variety of logistical activities, such as meeting room planning

• Handle information requests

• Perform clerical functions such as preparing correspondence, arranging conference calls and processing expenses

• Track and order office supplies

• Handle and track accounting documents and work with budget information

• Maintain business documents using software applications

• Masterfully meet all expected deadlines (or earlier!)

• Thoroughly understand the activities and goals within the department

Basic Qualifications

• Minimum 5 years of experience as the most efficient administrative assistant in the office

• Expert knowledge and proficiency with Outlook , Microsoft Suite, and Concur required

• Prior personal assistant work experience is a plus

• Service oriented with the ability to adjust priorities as needed

• Enjoy a role with varied job responsibilities

• High attention to detail

• Experience working directly with senior level leaders

• Enjoy learning new computer programs quickly

• You have an energetic, positive, helpful demeanor and a passion and interest in LS & Co.

• Ability to work from office in Manila

• Flexible schedule and overtime required; early mornings or late evenings and weekend work will be necessary at times

LOCATION

FULL TIME/PART TIME

Current LS&Co Employees, apply via your Workday account.

Proud member of the Disability Confident employer scheme

We are seeking an adaptable and highly organized Administrative Assistant to provide critical support to the Executive Team at our dynamic tech startup. The ideal candidate thrives in a fast-paced environment and is enthusiastic about tackling a wide range of tasks that vary week by week. Responsibilities may range from managing email correspondence and candidate pipelines to assisting with marketing campaigns, liaising with vendors for events, handling spreadsheets, preparing presentations, and taking comprehensive notes during meetings. The ability to seamlessly shift between these diverse duties, while maintaining efficiency and attention to detail, is key to our team's success.

Key Responsibilities:

- Manage and respond to email correspondence efficiently, ensuring professionalism and timely communication.

- Oversee candidate pipelines, coordinating closely with the People Operations team to facilitate recruitment processes.

- Provide support for marketing initiatives, including campaign assistance and vendor communication for events.

- Execute administrative tasks such as spreadsheet management, presentation preparation, and meticulous note-taking in meetings.

- Quickly adapt to weekly changes in responsibilities, embracing the variety from people operations to event planning and beyond.

Skills and Qualifications:

- A strong sense of curiosity and a genuine interest in engaging with diverse tasks across different areas.

- Rapid learning ability, with the agility to adopt new tools and processes effortlessly to suit evolving responsibilities.

- An enthusiasm for undertaking a variety of tasks, with a flexible attitude towards constantly shifting responsibilities.

- Excellent organizational and multitasking skills, capable of managing a variety of tasks without compromising on attention to detail.

- Experience with applicant tracking software such as Workable, enhancing recruitment efforts and streamlining candidate management.

- Proficiency in Canva, Microsoft Office, especially Excel, for creating engaging content, managing data, and preparing impactful presentations.

- Familiarity with project management and collaboration tools like Confluence and Jira, facilitating effective team communication and project tracking.

- Strong communication skills, both written and verbal, ensuring clear and effective interactions across all levels of the organization.

- A proactive approach to problem-solving, ready to tackle new challenges and devise creative solutions on the fly.

Salary: USD$ 5 - USD $8 / h

This position is ideal for someone who enjoys a varied workload, thrives on learning and developing new skills, and is excited by the opportunity to make significant contributions across multiple areas of a tech startup's operations. If you are passionate about staying organized, relish the challenge of rapidly changing priorities, and are eager to grow with a dynamic team, we encourage you to apply.

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Administrative Care Coordinator supports the Nevada Army National Guard (NVARNG), the State Surgeon’s Office, and the Deputy State Surgeon. This position performs a variety of administrative and clerical functions in support of ARNG Medical Readiness for 3,500 Soldiers within the Organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following.  Other duties may be assigned.

Maintains the confidentiality of patient information in accordance with HIPAA regulations.

Provides administrative support services to include making phone calls, creating and answering emails, medical packet preparation, data entry, soldier tracking, and non-medical charting notes.

Tactfully handles all communications with Medical Readiness Non-Commission Officers (NCOs) concerning multiple issues involved with the soldier’s medical care and case management. Works closely with other offices within the NVARNG and civilian medical community on related medical issues.

Assists the Medical Case Manager – Non-Clinical to ensure medical records, vaccine records, mobilization jackets, dental records, and any other medical documentation is coded in the system and scanned into the Electronic Health Record throughout the soldier’s service. Finalizes records prior to the soldier’s discharge. Ensures record is filed into the hard copy medical record with a date stamp and operator initials.

Utilizes Government medical module systems to perform document collection and data entry functions under the direction of the Behavior Health Officer. Government medical systems are Medical Operational Data System (MODS), Medical Electronic Data (for) Care History and Readiness Tracking System (MEDCHART), and Armed Forces Health Longitudinal Technology Application (AHLTA).

Generates correspondence for signature by Government officials for notification to the soldier regarding aspects of their case.

Tracks separation history, pending discharges, and physical exams in order to facilitate the transition of the medical records either to another branch, component, or the Veteran’s Administration.

Inputs soldier’s medical information into MODS and MEDCHART to include but not limited to immunizations, eye exams, medical warning tags, hearing exams, and dental exams within 72 hours of completion of the medical information event.

Responsible for aiding in own self-development by being available and receptive to any training made available by the company.

Plans daily activities within the guidelines of company policy, job description, and supervisor’s instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure the safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

COMPLIANCE 

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violations of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.  

EDUCATION/EXPERIENCE REQUIRED

High School Diploma or General Education Degree (GED) and a minimum of one (1) year administrative experience; or equivalent combination of education/experience. Medical office experience preferred.

CERTIFICATES / LICENSES / REGISTRATION

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Operational knowledge of computers with skilled proficiency in the use of Microsoft Office Suite and the ability to quickly grasp customized software systems

Solid organizational skills relevant to carrying out day-to-day responsibilities

Ability to manage multiple projects and priorities and to meet specified deadlines

Proficient in verbal, written, and listening skills

Excellent customer service and relationship-building skills

Ability to interact and communicate with all levels of soldiers, military staff, and management

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required to use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computers, and/or controls. Required to speak and hear. Occasionally required to stand, walk, stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT 

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

#indcni

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

At CWB, we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by:

• Putting people first and building relationships with intention

• Seeking out and embracing new ideas

• Believing that how we do things is as important as what we do

Role Specifications

Everyday flexibility. Hybrid work environments. On-site requirements. Collaborative connections. 

Put a new spin on your banking career

The overwhelming majority of our employees say CWB is a Great Place to Work®

We’re different from the big banks in the way we engage our employees - caring, responsive, and armed with an obsession for growing talent. Our reputation is powered by a people first culture that ensures our employees be and feel heard, promotes inclusivity and diverse viewpoints, and inspires collaboration and innovation.

Our employees love CWB.  You’ll love it here too.

The opportunity

Professional Administration. Individual & Integrated Team Support.

This role provides professional administrative support to the Commercial Banking & Maxium Team department while maintaining a high level of confidentiality and proactivity. This position plays an integral role in ensuring efficiency and effectiveness in key support and administrative processes for the business ensuring a positive and supportive team environment while providing excellent service to team members and clients.  This includes oversight and involvement in several department programs and functions, such as expense payments and management, budget preparation and support and reviewing and responding to routine correspondence and inquiries for the team. In addition, you will support the two executive leaders of CWB’s Banking Services in Ontario.

The day to day & end to end administrative support

Critical tasks:

• Full scope administrative support. Inclusive of, but not limited to active calendar management, booking meeting arrangements, minute-taking and agenda preparation, filing, invoicing, ordering office and kitchen supplies, mail runs and distribution of the daily mail.

• Financials. Personal and team/department expense management, expense management against budget (receive incoming invoices, validate to budget detail and prepare payment-coding instruction for Accounts Payable, ensuring the proper signatory authorizations are obtained) and support new budget preparation.

• Help desk & Hardware. Complete and submit requests for technology, ensuring delivery lead times are met and adhere to defined policy, procedures and checklists.

• Coordinate facility services. Create/support seating/office plans, repair or maintenance, key/lock management, and procurement of new furnishings.

• Manage travel requirements. Includes booking airfare, and accommodations in line with CWB group travel policy.

• Correspondence. Evaluate, communicate, record and distribute all incoming and outgoing correspondence.

• Onboarding. Coordinate administrative responsibilities related to hiring and onboarding new staff and contractors, advising and working with hiring managers on process and documentation requirements (as provided by HR).

• Engage. Provide administrative support to and participate in, committees, task force and project teams as required.

Who you are & what you bring

Professional Administrator. Relationship builder. Trusted. Respected. Agile.

Professional Administrator. Above all else, you are hardworking and confident in your abilities. You bring and portray a positive attitude at all times. You are a trusted go-to for senior leaders and stakeholders across CWB, representing CWB Wealth at all times.

Relationship builder. Demonstrated ability to build and maintain relationships with management, staff, and clients to enhance professionalism and productivity.

Trusted. Demonstrate respect, maintains confidentiality, and honors commitments

Respected. You will utilize strong interpersonal skills to engage people sensitively, tactfully, diplomatically and professionally at all times.

Agile. Strong and highly flexible, solid interpersonal and communication skills, both written and verbal, that allow one to work effectively in a diverse environment

Clear communicator. Clearly conveys information using the tools necessary, engaging the audience to ensure the message is delivered and understood, creating a positive first impression with confidence and respect

Reliable. As a highly regarded professional, your day will include multiple competing tasks. You will prioritize work and manage high volumes of information efficiently and accurately.

Analytical. You possess a keen eye and a strong attention to detail with strong analytical skills.

Technically proficient. You are proficient with Microsoft Office Suite of products and are adapt at learning new software as needed.

Foundational knowledge and experience

Three plus years’ professional administrative experience supporting critical projects or senior leaders with relevant post-secondary or complimentary courses.

Go further. Ignite your career. Apply now.

Why work for us?

Your success is our obsession! And our award-winning culture & benefits back it up.

Proudly recognized by Great Place to Work® in 2023 as one of Canada’s top 50 Best Workplaces & recipient of Waterston Human Capital’s Most Admired Corporate Culture 2023.

Wellness matters. We offer an award-winning benefits package that includes:

• Hybrid work environments

• Everyday flexibility

• Generous company-funded health coverage

• Health care spending account

• A flexible wellness program

• generous time-away options to unplug, rest & recover

Career development. We commit to our employees’ development and help them reach their professional goals with:

• Organization wide coaching services

• Mentorship

• Education support & training programs

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.

Jump start your career with CWB. Apply today.

#LI-JL1

IND-ON

As an equitable employer, CWB Financial Group is committed to providing a safe and inclusive environment where a diverse workforce thrives. You are welcomed and encouraged to bring your whole self to work. Dignity, respect and equality are non-negotiables. If you require accommodation during any part of the recruitment or selection process, please reach out.

Closing Date:

* Position closes at 12:01am on the close date identified below.

Location

**INTERNAL CANDIDATE IDENTIFIED***

We encourage fun, on and off the clock.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.

Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you.

Some details about this position:
• Detail
• Detail
We offer career options to fit your lifestyle.

Here is what you can expect when you join our Village as an Administrative Assistant:
• A community first, company second culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar individual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.

We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting.

Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen."

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

Salary/ Wage Range

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits