Total 256 Junior Executive job vacancies in AMER - United States - California - San Francisco - One Market

THIS IS A T5 EXCEPTED SERVICE, TEMPORARY POSITION NOT TO EXCEED ONE YEAR

Selectee may be non-competitively extended up to 4 years if/when funding becomes available.

The primary purpose of the HUMAN RESOURCES ASSISTANT (MILITARY), GS-0203-7, is to is to assist a higher graded specialist in researching/studying/analyzing and administering all aspects of the assigned function(s). Performs duties in one or more program areas as described below. Incumbent identifies the scope or nature of a situation and determines the need for and obtains additional information through research of pertinent records, identifying trends and patterns, and/or review of technical reference material in order to resolve problems or controversies pertaining to human resources matters.

• Provides assistance in administering and managing the enlisted retention program. Provides procedural guidance to commanders, supervisors, and staff members on the Weight Management Program (WMP). Provides advice and assistance to commander and staff on various Career Enhancement programs.
• Participates in development of procedures and establishment of policy for building, updating, auditing, and for accountability and disposition of automated and manual records. Ensures records are accurately maintained and updated. Compiles reports and statistical information regarding various programs.
• Prepares reports on strength accountability and provides statistics to senior staff on projected and actual losses. Provides manpower data to commanders and assists them with problem areas. Maintains suspense and updates duty status and deployment availability codes.
• Participates in analysis and subsequent determinations regarding personnel matters that may affect Active Guard Reserve (AGRs), traditional reservists, and/or family members. Participates in staff visits and trains personnel within the unit on Personnel Readiness programs for which they are responsible. Participates in preparation of and presents periodic briefings/orientations on mobilization procedures to commanders required to support deployments.

The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force.

May make additional selections within 90 days of eligible(s) issuance.

• The duties may include, but are not limited to:
• Supervising subordinates more than 25% of the time including, but not limited to, recruitment, selecting, appraising, rewarding, addressing performance problems, and fostering an inclusive workplace.
• Advises officials in the Office of the Deputy Administrator (ODA) on policy development, operational planning, and day-to-day management of headquarters operations.
• Serves as a conduit for communication to internal and external stakeholders and ensures proper and timely attention is devoted to high level, high priority, urgent, and/or controversial situations.
• Directs involvement and/or make assignments to program officials to provide background or staff work products in support of such activities.
• Participates with the Deputy Administrator and VS executive team (VSET) in processes associated with making and communicating critical policy and program management decisions.
• Provides liaison between the Deputy Administrator, VSET, and other managers through the organization.
• Prepares speeches and talking points for the Deputy Administrator, facilitates topical or decision-point discussion groups, and ensures appropriate preparations are made for executive gatherings.
• Develops agenda, coordinates input and preparation of necessary background materials, and monitors status of action in response to decisions made.

VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo

Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf


Medical Support Assistant: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-MSA-VA-Career-Flyer.pdf

Duties:
Incumbent serves as an Advanced Medical Support Assistant (AMSA) in the Community Care Division at the VA Portland Health Care System (VAPORHCS). Incumbent is directly responsible to the Supervisory Medical Support Assistant, Community Care Division, but works very closely with the Lead MSA, who also reports to the Community Care Division
Supervisor.
This position serves as the liaison between patients, nursing staff, medical staff, outside agencies, and other VA Medical Centers in their assigned area and serves customers internally and externally.

Duties will include but are not limited to:

• Processes incoming patient secure messaging through My HealtheVet and coordinates with care team as appropriate.
• Participates in team huddles and team meetings to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team.
• Identifies incomplete encounters and communicates findings to providers.
• Assists the team to reinforce the plan of care and self-help solutions.
• Enters appropriate information into the electronic record; monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure.
• Manages patient systems to verify and validate accuracy and resolve issues.
• Evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment.
• Informs team members about shared patients (i.e., those who receive their care at multiple VA centers or those who receive care in the community).

• Maintain spreadsheets for tracking purposes.
• Monitor databases for the directorate.
• Review timecard entries for employees.
• Correct timecard entries for management concurrence.

Duties
may include but are not limited to:

• The Mobile Provider iPad Program and the Digital Divide Program are sponsored by the VHA Office of Connected Care (OCC). The Mobile Provider iPad Program provides iPads to Clinicians to use in the day-to-day patient care activities. The Digital Divide Program provides electronic devices to veterans in need, assisting them in communicating with their care providers;
• The incumbent is a point of contact for providers desiring to enroll in the Mobile Provider Program. The incumbent is knowledgeable of OCC's rules governing eligibility for enrollment. Assists providers to navigate the iPad request process. The incumbent assists providers with initial device setup as well as problem solving/troubleshooting device issues;
• Incumbent maintains inventory of iPads issued to STX providers, tracks, and reports to Connected Health Coordinator when iPad Data Plans are due for renewal. Works with providers who no longer desire or need an iPad follows proper protocol to return the devices to OCC;
• The incumbent works with stakeholders to provide device training to those patients enrolled in the OCC Digital Divide Program. Ensures patient has necessary software applications and is familiar with usage;
• The incumbent is responsible for training service and facility staff in various information technology packages to include but not limited to Secure Messaging. provides oversight for a variety of software programs integral to the overall administration and operations of the Health Informatics;
• The incumbent provides user support through training and troubleshooting problems; equipment support including maintaining the inventory, assisting with requests for repair and maintenance, and assisting with new equipment requests. The work involves preparing reports and presentation materials, managing, and responding to routine and recurring IT support needs, training, and office support needs within the Health Informatics Service line;
• Position will required travel to VA outreach and training events for coverage and will require irregular tour of duties to meet support needs. Government Vehicle or Travel reimbursement will be requested when traveling beyond 50 miles of your base location.

Supports all Warrior Athlete Readiness and Resilience (WARR) programming and services and Marine Corps Total Fitness (MCTF) strategy.  Performs and/or assists in the operation of the assigned recreation activity.  Based on established policies, incumbent carries out assigned phases of designated activity applying an understanding of the interest and needs of program participants.  Typical assignments may include applying rules and regulations in supervising assigned participants in indoor and outdoor activities, setting up gymnasiums and playing fields for sports events, conducting tours and field trips, preparing equipment, rosters, maintain government vehicles, creating information packets, and making phone calls and text messages. Demonstrates procedures common to the activities and instructs in the use of related equipment. Conducts instructional classes in the recreational area. Incumbent will frequently assist in the instruction of mountain bike trail rides, hikes, and surf lessons. Helps to plan and coordinate details of recreational activities and maintains related supplies.  Assists in planning, scheduling and publicizing various activities to attract and motivate participants. Events may involve frequent travel, working with large groups of people, and working frequent nights, weekends and holidays.

Constantly providing World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner, acknowledges customers, smiles and makes eye contact.  Asks questions to determine, verify and solve problems.  Takes action to solve problems quickly.  Alerts the higher level supervisor, or proper point of contact for help when problems arise.  

Performs other related duties as assigned.

FINANCIAL RESPONSIBILITIES:  Must be able to work within the given budget for specific events.  Must be able to obtain and maintain a Government Purchase Card to make necessary purchases for program needs. May be responsible for facility cash handling.

ADDITIONAL RESPONSIBILITIES: 
Must support other programs within Semper Fit when called upon. Will maintain confidentially when collecting Personally Identifiable Information (PII), HIPPA, and other information.
Must have general knowledge of Microsoft Office: excel, word, power point, publisher, Outlook (email), Windows, and navigating the web.  Must have excellent oral and written communications skills. Must have excellent customer service skills and the ability to successfully plan, organize and execute special events. Applicants must have the ability to maintain effective working relationships with all levels of employees, both inside and outside the organization. Must be able to work with little supervision.  Must have the ability to supervise large groups of people unassisted. Incumbent is required to obtain a CPR and first aid certification within the first three months of employment. Must have enough swimming experience to pass surf instructor certification requirements and be comfortable swimming in ocean water.

WORKING CONDITIONS: Applicants must be able to work nights and weekends. This is a mixed position where the incumbent must be able to lift and carry objects up to 45lbs independently and objects over 45lbs with assistance. Adheres to safety regulations and standards.  Uses required safety equipment and observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
 

This position serves as the Security Assistant for Police Service within the Veterans Health Administration (VHA) with a primary purpose to monitor physical security equipment and systems. Major duties and responsibilities include:

• Physical Security Support: monitors and responds to alarms; traces access patterns, programming, assigns or removes user permissions, and remotely opens and secures doors during routine and emergency operations; determines when to dispatch law enforcement or other personnel to investigate; maintains radio/alarm activity records/logs to include dates, times, and results of communications and activities; prepares completed reports; issues and retrieves government issued keys and/or identification cards; and maintains accountability of Police Officer badges issued and all associated logs.
• Communications: monitors and receives routine and emergency calls from a variety of sources that need police, fire, medical or other emergency services; maintains contact with law enforcement units; monitors and directs responses to security and life safety communications, radio dispatches, telephone calls, and other emergency communication circuits; coordinates with various federal, state and local law enforcement officials for coordination of emergency situations; and operates a variety of communications equipment, telephones and computer systems to support both routine and emergency operations.
• Operations Support: performs system checks on a variety of equipment used in the dispatch center; troubleshoots systems when problems arise and resolves issues whenever possible; conducts equipment inventories and completes records and other logs; enters, updates and retrieves information from a variety of computer systems/databases; uses state and the National Crime Information Computer (NCIC) to access sensitive law enforcement information to support field operations and investigations; enters or updates regional and national records; compiles and prepares reports related to events occurring in the operation of the police control center; completes vehicle registration tasks and issues decals and permits.
• Performs other related duties as assigned.

Supports the store replenishment effort through coordinating general inventory and merchandise flow, partnering with Sales Managers to ensure replenishment is executed in a systematic, on-brand way. Ensures backroom standards are maintained. Responsible for coaching the activities of the replenishment team involved in the receipt, inspection, quality control, ticketing, picking, consolidation, storage, merchandise display, stocking, price marking and packing of merchandise in and out of the storage facilities. Reports to the Store Manager, Operations Manager, Backroom Manager or Sales Manager. 

Executes corporate backroom standards program to include physically inspecting merchandise, maintaining a high efficiency of the receiving, marking and checking process, movement of merchandise to the sales floor and the accurate flow of merchandise through all backroom functions. Partners with Sales Managers to determine available shelf space and amounts and location of merchandise to be displayed. Assures items are effectively merchandised in accordance with the Brand Integrity Team, accurately price marked and set according to merchandising standards. Assures rotation of stock to prevent spoilage and outdating of stock; marks down price of merchandise to move damaged or perishable stock. Arranges for return to vendor of items which are damaged, shipped in error or unsellable. Receives, locates, stores, ships and warehouses materials, commodities, or equipment in accordance with established procedures and operating requirements. Works with independence in determining sequences of loading and unloading, developing space utilization plans and implementing movement of materials. Assists Sales Managers and Brand Integrity Manager in the planning and execution of all corporate sales programs, promotions and other events where merchandise is involved.

Encourages and empowers all team members to identify opportunities to resolve customer problems and concerns before they happen. Communicates any outstanding problem resolution issues with the Experience Manager or Operations Manager. Understands and articulates all MCX value stories, programs and promotions. Recognizes the core values and mission of the Marine Corps Exchange. Conducts regular inspections of equipment and work areas; follows prescribed preventative maintenance program and makes recommendations for repair or replacement. Identifies and reduces all risks of loss and/or theft. Actively engages in organizational training opportunities that develop personal and professional skills related to: time management, emotional intelligence, interpersonal skills, career planning, public speaking and small group leadership. Participates in all corporate-led training programs.

Provides World Class Customer Service with an emphasis on courtesy. Delivers a Dress Blue Experience to all customers throughout the store. Proactively engages all customers in conversation. Addresses customers by rank when appropriate. Understands and operates within all service policies and exercises an “I can DO that!” mentality when a customer problem occurs. Follows up with customers to ensure their problems were resolved. Assists customers and communicates positively in a friendly manner.  Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.  Adheres to safety regulations and standards.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

May require food handling safety training, handling and certification. May require training and handling of Western Union and other customer services offered. May require light custodial duties, light lifting of merchandise, stocking, setting planograms, price changes, inventory counts and corrections.

Performs other duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs. may be required.

Serves as a Legal Assistant with primary responsibility to include analysis of, response to, and monitoring of requests submitted under the Freedom of Information and Privacy Acts, Administrative Remedy Appeals, and claims submitted under the Federal Tort Claims Act, Civilian Employee Compensation and Bureau of Prisons Claims Acts (FTCA/CECA/BOPCA), and inmate property claims.

Receives service of legal documents, reviews for correct form and timeliness; annotates case files and suspense files to reflect due dates and notifies appropriate legal staff to ensure timely responses are made.

Performs a variety of administrative support duties, such as assembling information for various reports, briefings, conferences, designing and organizing filing systems, planning and arranging the maintenance and preparation of information needed for inter- or intra-office reports, making travel arrangements for legal staff, and completing Time and Attendance reports.

The Advanced Medical Support Assistant (AMSA) interact with both internal and external customers providing exceptional customer service and ensuring overall customer satisfaction. Candidates will be reviewed for minimum qualifications as outlined in the qualifications section of this announcement and referred to the Greater Los Angeles VA Health Care System AMSA Interview panel. Ideal candidates resumes must be skilled in customer service, identify customer concerns, customer satisfaction and resolution, ability to operate computer programs, and scheduling of appointments. In addition, you will be contacted by various entities within Human Resources to begin all pre-employment processes and must satisfy all condition of employment before a firm offer of employment is made.

Major duties include, but are not limited to:

• Scheduling, canceling, re-scheduling patient appointments and/or consults.
• Entering no-show information.
• Monitoring appointment requests from multiple electronic sources.
• Participating in team huddles and team meetings to manage and plan patient care.
• Setting priorities and deadlines.
• Adjusting the flow and sequencing of the work to meet team and patient needs.
• Monitoring pre-appointment requirements to assure readiness for patient visit/procedure (e.g. X-Ray, Lab Work).
• Managing electronic wait list to verify and validate accuracy and resolve issues.
• Participating and providing input in problem solving on operational issues or procedures in team meetings.
• Performing administrative follow up actions.
• Evaluating patient information and clinic schedule lists to determine whether patient is vested.
• Educating providers about shared patients (those who receive their care at multiple VAs or those who have care in the community and bringing to the attention of the provider.

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division, Sacramento office, by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division, Sacramento office, by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division, Fresno office, by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.

• Transcribe specialized medical dictation for the Laboratory covering a wide range of medical specialties to complete accurate and medically acceptable physician reports, laboratory reports and patient records.
• Analyze dictation for accuracy and meaning, and edits medical/other inconsistencies in dictation to ensure that information and terminology is transcribed accurately.
• Prepare medical documents for validation by the professional staff.
• Assist with accessioning and shipping specimens.
• Prepare, assemble, distribute and/or file correspondence, statistical documents, letters of inquiry, policy letters, one time and/or recurring reports (Requests for Consultation, etc.) and obtains required signatures, as necessary.
• Use varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents.