Total 35 office administrator job vacancies in Melbourne

About the role 
Are you a highly organised and detail-oriented Administrator looking to join a creative and fast-paced environment? This is your chance to work with a renowned marketing agency located on the vibrant city fringe of Melbourne!
Key Responsibilities
As the backbone of the team, your role will be to provide top-notch administrative support to ensure smooth day-to-day operations. Responsibilities include:


Managing calendars, appointments, and meeting schedules.
Assisting with client communications and project coordination.
Preparing documents, reports, and presentations.
Maintaining office supplies and handling general administrative tasks.
Supporting the team with ad-hoc duties to keep everything running seamlessly.
Requirements


Previous experience in an administrative or similar role.
Exceptional organisational and multitasking skills.
Strong communication and interpersonal abilities.
Proficiency in MS Office (Word, Excel, PowerPoint).
A proactive and positive attitude.
About

... Click here to view more detail / apply for Administrator

About the Role
A fantastic opportunity for an experienced Office Coordinator to join a forward-thinking and rapidly growing organisation. This role will work closely with the Operations Manager to ensure the office runs seamlessly and remains an efficient, organised, and enjoyable environment. The successful candidate will take ownership of key administrative and operational tasks, support team members, and contribute to ongoing improvements within the workplace.
Key Responsibilities


Maintain a clean, organised, and functional office environment.
Act as the first point of contact for visitors and guests.
Prepare, update, and manage internal and external documents.
Oversee IT support and ensure office technology is operational.
Coordinate meetings, travel arrangements, and executive schedules.
Plan and organise team events, celebrations, and lunches.
Support onboarding and offboarding processes, including workstation setup.
Troubleshoot day-to-day operational issues and find quick solutions.
Provide backup support


... Click here to view more detail / apply for Office Coordinator

About the role 
Are you a highly organised and proactive Office Coordinator looking to take your career to the next level in a fast-paced, professional services environment? Were seeking a dedicated and friendly individual to join a vibrant office of 25 people in the heart of Melbournes CBD!
Key Responsibilities


Manage office operations, including supplies, equipment, and facilities.
Coordinate meetings, events, and travel arrangements.
Serve as the first point of contact for visitors and phone inquiries.
Assist with HR and recruitment administrative tasks.
Support with invoicing, document management, and general office duties.
Work closely with the leadership team to ensure smooth office functionality.
Requirements


Proven experience in an Office Coordination/Reception or Administration role.
Excellent communication, organisation, and multitasking skills.
Ability to manage competing priorities in a fast-paced environment.
Strong proficiency in Microsoft Office


... Click here to view more detail / apply for Office Coordinator

EARN Negotiable Salary Super | Negotiable Based on Exp
Join A Passionate & Reputable Supplier In Cheltenham, VIC
Ongoing Training & Development | Career Growth Opportunity


About The Company
Our client has been supplying high-quality products throughout Melbourne for almost a decade. They began with the purpose of supplying establishments with a healthy alternative and fun product. Due to expansion, they are looking for a dynamic & driven individual to drive sales & grow the business.
About The Opportunity
Some of your responsibilities will include: 

Assist with general administration duties including answering phones, data entry and emails.
Process order and manage stock inventory
Providing exceptional customer service

About You
The successful candidate will have:

Prior experience in sales in the food industry
Great verbal




... Click here to view more detail / apply for Office Assistant

Come and work for one of the best Accounting Firms in Melbourne. Our client, a long-established mid-sized firm located on the city fringe, is seeking a dedicated Team Receptionist and Administrator to provide essential support to the Manager and team. This is an exciting opportunity to work in a diverse and challenging role while enjoying competitive remuneration, flexible work options, and a supportive work environment.
   
Whats on Offer:


Opportunity to work for one of Melbournes most prestigious and respected accounting firms.
Competitive remuneration.
Additional leave days throughout the year.
Supportive and friendly team to work and grow with.
Full training, ongoing mentoring and opportunities for professional development.
Key Responsibilities:


Receptionist answering calls and greeting clients as the first impression of the company.
Database management.
Provide general administration support to the team.
Client engagement.



... Click here to view more detail / apply for Receptionist/Administrator

WHY TEAM SIMONDS?
The Simonds story all started in with a passionate family man, Gary Simonds. He envisioned a builder that Australians could rely on to guide them through the process of crafting their perfect home. This vision remains at the heart of Simonds today with our commitment to making the Great Australian Dream a reality by placing home ownership within Australias reach.  
Becoming part of Team Simonds means becoming part of the family. Our people are the heart of what we do. Our homes are built for the community, by the community, with a local network of employees, trades and suppliers all working towards this vision. It is this passion, dedication, and excellence that you will find on every Simonds job site, office, and display centre across the country. Today, we stand proudly as an ASX listed & leading national builder servicing customers across Victoria, Queensland, South ... Click here to view more detail / apply for Maintenance Administrator

About this company
My client is a market leader in lifting solutions and provides services to all major infrastructure industries
Due to growth we are looking for an experienced Logistics Administrator to join the team with interviews to commence immediately
This position can be based out of Somerton or West Melbourne
You will be responsible for

Assist in planning and allocating pickup and delivery tasks to ensure all pickups and deliveries are completed in accordance with customer and legislative requirement
Creating and maintaining contractor inductions
Run sheets
Arranging interstate flights for contractors
Manage and maintain site and employee inductions
Provide assistance to fleet controller
Liaising with customers with a focus on a high level of customer service

To be successful in this role, it is essential that you have

1-2 years experience as a Logistics Administrator similar
$70-80K + super (depending on experience)
SAP experience preferred
Strong work ethic
Reliable and self motivated
High standard of work


At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Please click here to apply.

07th November,
TheirCare delivers high quality Outside School Hours Care. We exist to enrich communities.







As a System Administrator at TheirCare, you will be responsible for managing and maintaining our internal system architecture.
Your role will involve working across departments to unlock the potential of our internal systems, as well as innovate and project manage the improvements. 
Your experience in Human Force will be vital in ensuring our systems support both the technical and human aspects of our operations.
Key Responsibilities:


HumanForce Integration: Apply your knowledge of the HumanForce software principles to improve how users interact with systems, ensuring both efficiency and security.
User Support: Provide hands-on support for end-users, helping them optimize their interaction with the technology, ensuring a seamless user experience.
Documentation: Maintain up-to-date documentation on systems configurations, troubleshooting procedures, and user guides.









... Click here to view more detail / apply for Systems Administrator

Placed.au is looking for a full-time Arts Administrator for our client Newport, Victoria. As an arts administrator, you will play a key role in ensuring the smooth and efficient administration and operations. If you are interested in working in a growth-oriented environment with a fantastic work culture and competitive pay, take the leap and apply today!

Job description:

• Manage and maintain office infrastructure, operations, policies, and procedures.
• Maintain organizational records and shared files.
• Manage the company’s IT and storage needs.
• Manage governance systems.
• Ensure the comprehensive management of all insurance requirements.
• Compliance with all legislative, industry, and government obligations, including, but not limited to, the submission of annual return to ACNC and annual statement to Consumer Affairs Victoria.
• Maintenance of positive relationships with government, philanthropic, donors, and corporate supporters
• Contributing to the preparation of grant applications, EOIs, partnerships proposals, progress reports, and acquittals
• Contributing to strategic planning processes
• Developing an Annual Business Plan aligned with the Company’s Strategic Plan
• Any other reasonable tasks as requested by the Executive Director.
• Oversight of financial strategies to support the company’s financial stability and sustainability
• The development and maintenance of financial policies, procedures, controls, and delegations, and adherence to the same by all personnel
• The development, maintenance, and monitoring of all operating/project budgets
• Financial accountability by company personnel (i.e., all programs and operations are delivered within board-approved budgets/revised forecasts)
• All account transactions are processed in MYOB in an accurate, timely manner
• Management of accounts payable and receivable
• Management of assets, liabilities, and depreciation
• Management of creditors and debtors
• Accurate monthly bank reconciliations
• The accurate processing of payroll and superannuation for all personnel
• Processing of reimbursements and the management of production floats/petty cash so that personnel have access to the funds needed to deliver tasks
• Management of BAS/PAYG obligations
• Reconciliation of income from third-party ticketing providers or online donation platforms
• Generation of monthly financial reports, including year-to-date actuals, revised year-end-projections, variance analyses, cash flow forecasts and balance sheet
• Interest and investment options are pro-actively managed throughout the year
• Management of bank accounts, online banking, company credit/debit cards
• Management of annual financial audit in cooperation with external auditors.
• The development and maintenance of a positive, inclusive, collaborative, and effective team that delivers on agreed company strategies and Key Performance Indicators, as set out in Western Edge’s Strategic Plan, Annual Business Plans, and Policy and Procedure Manual
• Be a strong communicator and collaborator who is comfortable liaising with a wide range of people, including, but not limited to: guest artists, mentees, observers, volunteers, support workers, youth participants, FOH personnel, venue staff, core company staff, funders, suppliers, industry peers, and audiences.
• Be present weekly to work in collaboration with staff and project personnel
• Attend Western Edge events and programs from time to time, and represent Western Edge at external events as required (this may require evening and weekend work)
• Have excellent time management and project management skills which they will independently manage to support program needs and organisational deadlines.

Qualifications/Attributes:
• Must hold a diploma in Business/Management or at least 5 years of relevant work experience in lieu of the qualification.
• Must possess at least a minimum of 2 years of relevant work experience.
• Knowledge of purchasing supplies, groundskeeping, and equipment repair is essential.
• Must be warm, polite, and friendly and can approach customers and visitors well.
• Ability to analyse complex plans, processes, and what-if scenarios.
• Ability to perform sensitivity analyses and provide reports.

Salary Range: $70,000–$85,000 p.a. excluding superannuation.

Our client is seeking an experienced and reliable Operations Administrator to join their team located in Keysborough. About us FindStaff provides comprehensive employment solutions across both blue and white collar industries. We have over 30 years' involvement in sourcing professional, experienced and astute candidates for businesses of all sizes & requirements. About the Role Our client, a leading provider of home energy products to residential & commercial customers, is seeking an experienced, customer-focused Administrator to join their Keysborough team on a full time basis. Key Responsibilities:

Managing the scheduling of supply and install jobs
Answering customer enquiries via phone and email
Managing files and storage of documents
Processing of orders and data management
Processing of customer and installer invoices
Preparing and sending customer quotes
General administration tasks and office duties as requested

About you: We are seeking someone experienced in ... Click here to view more detail / apply for Operations Administrator

Great Remuneration
Above Market Remuneration




About Our Client

Our client is a vibrant and growing retail chain in Australia, renowned for the quality of their products as well as their dynamic and supportive work environment. This role is ideal for a recent graduate or finance professional starting their career and eager to grow!



Job Description

Sitting within the finance team and reporting to the financial controller, your duties will include;

Assist the Financial Controller and provide support to the Finance team
Invoice administration
Data entry; including for daily cash sales and receipts
Reconciliation
Provide clerical support in filling up forms, liaising with other departments, organising documents
Maintaining databases
Manage Finance inbox
Payroll administration including managing timesheets, reimbursement forms
Support general administration including



... Click here to view more detail / apply for Finance Administrator

Commercial Administrator
Job no: Work type: Full Time Location: Melbourne - East, Melbourne - North
Ready to join a high functioning role at Visy? Apply now to drive efficiency and innovation with our dynamic team!    Be part of an innovative team that values collaboration and growth. 
Contribute to sustainability initiatives that make a difference. 
Contribute to a meaningful initiative that directly impacts environmental sustainability!
Job Title: Commercial Administrator
Visyis powering the circular economy, closing the loop between packaging, remanufacturing and recycling. Over 75 years, we've grown to 7,000 employees and 150 global operations predominately in Australia and New Zealand. 
Webelieve materials are not recycled until theyve been made into new products. We collect and sort recyclable materials like paper, cardboard, glass, plastics and metals from households and businesses, and locally remanufacture them back into new, sustainable
... Click here to view more detail / apply for Commercial Administrator

Sales Administrator:
 


$70 per year Super
Fully office-based role with flexible work hours
Clayton, Victoria location
 
WOW Recruitment are proud to be an exclusive recruitment partner for the largest carrier joint venture HVAC distribution company. The sales administrator will be responsible for providing customer service and administration support to the sales team.
 
Main duties/Responsibilities:


Process incoming sales calls, faxes and emails in an efficient, professional, and courteous manner.
Respond to customer enquiries promptly.
Process customer orders using Oracle.
Raise and track credit requests.
Respond to requests for prepared quotations for Dealers.
Determine and maintain appropriate stock levels in conjunction with sales managers.
Co-ordinate all deliveries for Dealers and other customers.
Assist in updating of product information catalogues and data.
Attend to and process all warranty calls, faxes and emails
... Click here to view more detail / apply for Sales Administrator

The Fulfilment Administrator is accountable for ensuring efficient order allocation to pharmacy partners, maintaining safety stock levels, resolving order related issues, providing project support, and assisting with fulfilment-related tasks as needed. Collaborating across departments, identify improvement opportunities and propose effective solutions.

• Ensure timely allocation and accurate processing of patient orders, resolving issues that prevent dispensing and dispatch.
• Respond promptly to pharmacy inquiries and collaborate with cross-functional teams to resolve order-related issues.
• Monitor inventory levels, coordinate stock reconciliations, and manage the end-to-end consumables ordering process.
• Support continuous improvement projects, assist with onboarding new pharmacies, and identify process enhancements.
• Generate KPI reports, conduct inventory audits, and maintain accurate documentation through SOPs and Guru cards.
• Address operational discrepancies, analyze root causes, and implement corrective actions to prevent recurring issues.

Were looking for a Front Office Receptionist with a twist at Adina Apartment Hotel Melbourne.  


For starters, youll love putting others first and youre smiling when they are youre the definition of a people person. Being the go-to for guests, managing admin and giving real local advice is all part of the deal.   


A magnet for happiness, you hold the secrets to a whole city; the kind of places and experiences others shrug off as urban myth.  


What you dont know, youll find out to unlock unrivalled staycations. Plus, youll add your own unique mix of passion, drive, organisation and flex to everything you do (and make it all look effortless).  


Like us, you always go the extra mile to make guests feel at home. So do we. Its the reason our guests book, repeat book

... Click here to view more detail / apply for Front Office Receptionist