Total 1,090 human resource admin job vacancies in Malaysia

Requirements

• At least a Diploma / Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Minimum of 1-2 years of experience in administrative support, human resources, or a related role.
• Proficiency in Bahasa Malaysia and English
• Experience with HRIS (Human Resources Information Systems) is preferred.
• Excellent communication and teamwork abilities
• Ability to work under pressure in a fast-paced environment.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• Positive attitude and willingness to take on new challenges and responsibilities.
• Pays close attention to details and ensures accuracy in all administrative and HR-related tasks.
• Strong work ethic
• Fast learner and quick thinker

Responsibilites

Employee Relations:

• Oversee employee welfare initiatives, including health and safety programs, employee assistance programs, and recreational activities.
• Oversee the operation and maintenance of the employee hostel & Company facilities including conduct regular spot checks and inspections.
• Address any issues or concerns related to the company facilities promptly and effectively.
• Coordinate with relevant departments or vendors for repairs, maintenance, and improvements as needed.

Handle Foreign Worker Applications:

• Manage the entire process of foreign worker applications, including hiring, work permit applications, and renewal procedures.
• Ensure compliance with immigration laws and regulations governing the employment of foreign workers.
• Liaise with government agencies, embassies, and relevant authorities to process work permits and visas.
• Maintain accurate records and documentation related to foreign workers' employment status and permits.

Recruitment:

• Assist in the recruitment process by posting job vacancies, screening resumes, and conducting initial interviews.
• Coordinate interview schedules and communication with candidates throughout the hiring process.
• Collaborate with hiring managers to assess staffing needs and develop effective recruitment strategies.
• Maintain recruitment records and documentation, ensuring compliance with hiring procedures and regulations.
• conduct until the end process of on boarding & off boarding .

Training:

• Support the planning and coordination of employee training and development programs.
• Identify training needs through employee assessments and discussions with department managers.
• Liaise with external training providers and coordinate training sessions and workshops.
• Track employee participation and training progress, maintaining training records and evaluations.

Additional Responsibilities:

• Manage administrative tasks related to employee records, payroll, benefits administration, and attendance tracking.
• Assist in the development and implementation including drafting and updating of HR policies, procedures, and initiatives to support organizational goals.
• Stay updated on HR trends, best practices, and regulatory changes, ensuring compliance and continuous improvement.
• Ensure compliance with labor laws, regulations, and company policies.
• Stay updated on changes in employment laws and regulations to ensure organizational compliance.
• Maintain employee records and databases, ensuring accuracy and confidentiality.
• Collaborate with other departments to ensure smooth and efficient operations.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Open culture
• Paid training and development
• Remote work flexibility
• Beneficial Leaves such as Marriage leave, Compassionate leave, Birthday Leave & etc.
• Annual bonus and increment based on performance.
• Long Service Award
• Staff Discount
• 7.5 Flexible Working hours
• Recreational & Engagement Activities
• Panel Clinic
• Sport activities every week
• Positive environment

Responsibilities

• Provides advice, information and support to managers and employees on HR policies and procedures in line with best practice
• Coordinates and monitors the administration of all human resource activity
• Manages the joiner and leaver process from beginning to end, and ensures inductions and exit interviews are carried out
• Controls the monthly payroll and works with HR systems to ensure a smooth and efficient process
• Produces contracts of varying terms and conditions – consultants, temporary and permanent in compliance with Company policy and labor regulations
• Advises employees on the agency’s benefit offering
• Assists in training and development requirements for the agency
• Coordinates the agency recruitment process from posting roles to shortlisting candidates
• Continual policy and process development; communicates and implements policies and procedures in line with benchmarks and employment law regulation
• Build contact with local Universities in building new and young talent pool
• Plan annual internships program – working directly with Universities/Colleges
• Build a good base of talent pool – working closely with Regional team and also connect with industry peers
• Managing staff related issues
• Perform other ad-hoc tasks as assigned by reporting manager

Only shortlisted candidate will be notified

Perks & Benefits

• Central location
• Flexible working hours
• Casual dress code
• Medical insurance
• Open culture
• Personal development opportunities
• Remote work flexibility

Requirements

• At least a Diploma / Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Minimum of 1-2 years of experience in administrative support, human resources, or a related role.
• Proficiency in Bahasa Malaysia and English
• Experience with HRIS (Human Resources Information Systems) is preferred.
• Excellent communication and teamwork abilities
• Ability to work under pressure in a fast-paced environment.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• Positive attitude and willingness to take on new challenges and responsibilities.
• Pays close attention to details and ensures accuracy in all administrative and HR-related tasks.
• Strong work ethic
• Fast learner and quick thinker

Responsibilites

Employee Relations:

• Oversee employee welfare initiatives, including health and safety programs, employee assistance programs, and recreational activities.
• Oversee the operation and maintenance of the employee hostel & Company facilities including conduct regular spot checks and inspections.
• Address any issues or concerns related to the company facilities promptly and effectively.
• Coordinate with relevant departments or vendors for repairs, maintenance, and improvements as needed.

Handle Foreign Worker Applications:

• Manage the entire process of foreign worker applications, including hiring, work permit applications, and renewal procedures.
• Ensure compliance with immigration laws and regulations governing the employment of foreign workers.
• Liaise with government agencies, embassies, and relevant authorities to process work permits and visas.
• Maintain accurate records and documentation related to foreign workers' employment status and permits.

Recruitment:

• Assist in the recruitment process by posting job vacancies, screening resumes, and conducting initial interviews.
• Coordinate interview schedules and communication with candidates throughout the hiring process.
• Collaborate with hiring managers to assess staffing needs and develop effective recruitment strategies.
• Maintain recruitment records and documentation, ensuring compliance with hiring procedures and regulations.
• conduct until the end process of on boarding & off boarding .

Training:

• Support the planning and coordination of employee training and development programs.
• Identify training needs through employee assessments and discussions with department managers.
• Liaise with external training providers and coordinate training sessions and workshops.
• Track employee participation and training progress, maintaining training records and evaluations.

Additional Responsibilities:

• Manage administrative tasks related to employee records, payroll, benefits administration, and attendance tracking.
• Assist in the development and implementation including drafting and updating of HR policies, procedures, and initiatives to support organizational goals.
• Stay updated on HR trends, best practices, and regulatory changes, ensuring compliance and continuous improvement.
• Ensure compliance with labor laws, regulations, and company policies.
• Stay updated on changes in employment laws and regulations to ensure organizational compliance.
• Maintain employee records and databases, ensuring accuracy and confidentiality.
• Collaborate with other departments to ensure smooth and efficient operations.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Open culture
• Paid training and development
• Remote work flexibility
• Beneficial Leaves such as Marriage leave, Compassionate leave, Birthday Leave & etc.
• Annual bonus and increment based on performance.
• Long Service Award
• Staff Discount
• 7.5 Flexible Working hours
• Recreational & Engagement Activities
• Panel Clinic
• Sport activities every week
• Positive environment

職責

• 根據最佳實踐，向經理和員工提供有關人力資源政策和程序的建議、資訊和支持
• 協調和監督所有人力資源活動的管理
• 從頭到尾管理入會和離職流程，並確保進行入職培訓和離職面談
• 控制每月薪資並與人力資源系統合作，確保流程順利且有效率
• 根據公司政策和勞動法規制定不同條款和條件的合約——臨時和永久的顧問合約
• 就該機構的福利提供向員工提供建議
• 協助機構滿足培訓和發展要求
• 協調機構招募流程，從發布職缺到篩選候選人
• 持續的政策和流程發展；根據基準和就業法規定傳達和實施政策和程序
• 與當地大學建立聯繫，建立新青年人才庫
• 規劃年度實習計畫－直接與大學/學院合作
• 建立良好的人才庫基礎—與區域團隊密切合作，並與業界同行建立聯繫
• 管理員工相關問題
• 執行報告經理指派的其他臨時任務

只有入圍候選人才會收到通知

津貼和福利

• 中心位置
• 彈性的工作時間
• 休閒著裝要求
• 醫療保險
• 開放文化
• 個人發展機會
• 遠距工作彈性

要求

• 至少擁有人力資源、工商管理、管理或相關領域的文憑/學士學位。
• 至少 1-2 年行政支援、人力資源或相關職位的經驗。
• 精通馬來語和英語
• 有 HRIS（人力資源資訊系統）經驗者優先。
• 優秀的溝通與團隊合作能力
• 能夠在快節奏的環境中承受壓力工作。
• 能夠在最少的監督下獨立工作以及在團隊內協作。
• 積極的態度和願意接受新的挑戰和責任。
• 密切注意細節並確保所有行政和人力資源相關任務的準確性。
• 強烈的職業道德
• 快速學習者和快速思考者

責任

員工關係：

• 監督員工福利計劃，包括健康和安全計劃、員工協助計劃和娛樂活動。
• 監督員工宿舍和公司設施的營運和維護，包括定期抽查和檢查。
• 及時有效地解決與公司設施相關的任何問題或疑慮。
• 根據需要與相關部門或供應商協調進行維修、維護和改進。

處理外籍勞工申請：

• 管理外籍工人申請的整個流程，包括僱用、工作許可證申請和續約程序。
• 確保遵守有關外國工人就業的移民法律和法規。
• 與政府機構、大使館和相關當局聯絡，處理工作許可證和簽證。
• 保留與外籍工人就業狀況和許可證相關的準確記錄和文件。

招募：

• 透過發布職缺、篩選履歷和進行初步面試來協助招募流程。
• 在整個招募過程中協調面試時間表以及與候選人的溝通。
• 與招募經理合作評估人員需求並制定有效的招募策略。
• 維護招聘記錄和文件，確保遵守招聘程序和規定。
• 一直進行到登機、下機流程結束。

訓練：

• 支援員工培訓和發展計劃的規劃和協調。
• 透過員工評估和與部門經理的討論來確定培訓需求。
• 與外部培訓提供者聯絡並協調培訓課程和研討會。
• 追蹤員工參與和培訓進度，維護培訓記錄和評估。

額外責任：

• 管理與員工記錄、薪資、福利管理和出勤追蹤相關的管理任務。
• 協助制定和實施，包括起草和更新人力資源政策、程序和舉措，以支持組織目標。
• 隨時了解人力資源趨勢、最佳實踐和監管變化，確保合規性和持續改進。
• 確保遵守勞動法律、法規和公司政策。
• 隨時了解就業法規的變化，以確保組織合規。
• 維護員工記錄和資料庫，確保準確性和機密性。
• 與其他部門合作，確保工作順利、有效率。

津貼和福利

• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 公司旅行
• 醫療保險
• 開放文化
• 有薪培訓和發展
• 遠距工作彈性
• 福利假如婚假、事假、生日假等。
• 年度獎金和基於績效的加薪。
• 長期服務獎
• 員工折扣
• 7.5 彈性的工作時間
• 娛樂和參與活動
• 專家小組診所
• 每週體育活動
• 積極的環境

JOB SUMMARY

This position is to provide day-to-day administrative support in the implementation of human resource policies, procedures, and ensure smooth office operations include maintaining personnel records, managing HR documents (e.g., employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

DUTIES

• Structure the HR Department according to the strengths and weaknesses of each employee of the department

• Oversee and improve the full spectrum of HR activities and processes, including recruitment, payroll, compensation & benefits, performance management, succession planning, policies, employees’ handbook, and procedure

• Prepare and improve HR Report and its related scope of activities report(s) in timely and accurate manner with depth analysis

• Coordinate in training arrangement with related department/parties by planning and evaluating department activities

• Establishes strategic goals by defining objectives, identifies and evaluates trends and options, chooses a course of action, and evaluate outcomes

• Handles disciplinary issues, grievances, domestic inquiry and dispute mediation in compliance of company policies and government regulations when necessary

• Actively involved in employee engagement plans, getting necessary budget approval and initiating activities, KPI, strategic directions of company

• Adheres to and follow company policies and procedures

• Other related tasks as assigned

REQUIREMENTS

• At least a Diploma / Bachelor's degree in Human Resources, Business Administration, Management, or a related field.

• Minimum of 1-2 years of experience in administrative support, human resources, or a related role.

• Ability to multitask and prioritize daily workload (result driven)

• Excellent communication skills

• Multi-tasking, resourceful and able to work independently (handles pressure well)

• Experience with office management software like Microsoft 365 Business

• Must have knowledge in EA 1955 and IR 1967

Perks & Benefits

• Employee equity
• Nearby public transport
• Casual dress code
• Personal development opportunities
• Paid training and development

• Assist in recruitment services in line with manpower strategies and corporate goal. Working closely with hiring managers.
• Handling employees on-board and off-board procedure i.e. personal supporting documents, company email, access card, etc.
• Assist in implementing. Planning and administrating human resources matters in an efficient and timely manner. This includes organizations benefit programs, employees related-record leave administration, rule & procedure.
• Screen resumes and conduct initial candidate assessment.
• Assist in conducting background checks and reference checks.
• Manages correspondence by answering call, transfer, emails and sorting mail.
• Preparation and assist of staff claims.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Medical insurance
• Open culture

Responsibilities:

• Excellent knowledge of Ms Office
• Reporting to HR & Finance Manager
• Prepare payment voucher, invoice, purchase order or any other document related
• Maintain confidentiality in all aspects of cilents, company and etc
• Ensure all admin documentations properly filed
• Perform any duty as assigned from time to time
• Prefer can start work immediately

Requirements:

• Possess at least SPM Level
• At least 1 year experience 
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.

*Required Possess Own Transport, Transport Allowance Given.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Title: Administrator / Administrative Assistant

Job Overview:

The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.

Key Responsibilities:

• General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
• Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
• Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
• Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
• Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
• Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
• Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
• Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
• Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.

Skills & Qualifications:

• Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
• Experience: Previous experience in an administrative or office role is preferred.
• Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
• Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
• Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.

Working Conditions:

• Full-time or part-time position (depending on the role).
• Office-based, with potential flexibility for remote work.

Compensation:

• Salary is based on experience and qualifications.

How to Apply:

• Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.

Perks & Benefits

• Medical insurance

Job Description 

• Provide day-to-day administrative support to the Manager and other departments as needed. 

• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.

• Track project timelines and ensure timely submission of required documents and reports. 

• Coordinate with internal teams and subcontractors to facilitate seamless project workflows. 

• Ensure accurate documentation for legal and regulatory compliance, including building permits and

safety regulations. 

• Assist in maintaining compliance with industry regulations, including safety standards, environmental

requirements, and labor laws. 

• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications. 

• Ensure proper filing and easy retrieval of important project documentation, both in physical and

electronic formats. 

• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary

documentation for ongoing projects.  

Job Qualifications

• Candidate must possess at least a Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language.
• Fresh graduates are welcome to apply.

Job Responsibilities :

- Communicate with potential and existing customers through phone calls and emails

- Respond to customer inquiries and needs, providing quotations

- Document customer interactions and sales activities, maintaining a customer database

- Perform paper documentation work

- Handle tasks assigned by supervisors as needed

Job Requirements :

• Min Diploma / degree in any field
• Fresh graduates are encouraged to apply
• Proficient in English, Mandarin, and Bahasa Malaysia
• Strong communication, interpersonal skills and responsibility
• Computer literate and well

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Responsibilities

• Assist sales manager in daily sales operation such as preparation of quotations, check and reply emails, check goods before sending.
• Prepare simple product catalogue, with photograph and specification when new item arrives.
• Assist to organise the showroom in orderly manner and direct display of lightings in the showroom.
• Update social media eg Facebook and company website
• Other ad hoc duties assigned by superiors.

Requirements 

• SPM, STPM, Diploma certification. 
• Min 2 years of work experience.
• Fluent in Chinese, English and Malay.
• Able to complete administrative tasks with MS Excel, Word, and PowerPoint skill. 
• Autocad knowledge is an added advantage.
• Able to work independently with minimum supervision.

Application please whatsapps resume to Ms Tan +6012-214 2226

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities