Total 181,784 executive assistant job vacancies in Malaysia

We are a medium-sized firm, seeking five (5) Executive Personal Assistants to provide managerial and administrative support to the Managing Director (MD). This role involves handling the MD’s schedule, coordinating with internal/external clients, and managing communication, particularly with our China and Hong Kong counterparts.

Fresh Grad welcome to apply

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Responsibilities:

• Handle general administrative tasks such as answering phone calls,
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.

Requirement :

• Roven experience as an Administrative Executive, Administrative Assistant, or similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
• Previous experience in working effectively in a team-oriented and collaborative environment.

Benefit

• Yearly Increment
• Yearly Bonus
• Oversea & Domestic Travel Incentive Trip
• Training Program Provided
• EPF & Socso
• Annual Leave
• Medical Leave

Position: Account Executive/Assistant

About the Role:

We are looking for a detail-oriented and organized Account Executive/Assistant to manage our accounts and support daily office activities. If you have a passion for numbers and enjoy collaborating with a team, we’d love to hear from you!

Key Responsibilities:

1. Manage Accounts: Complete and close full sets of accounts in a timely manner.

2. Organize Records: Maintain accurate and organized accounting records and a secure filing system.

3. Inventory Support: Handle closing stock reports and assist with inventory management tasks.

4. Administrative Support: Assist with day-to-day office operations and administrative tasks.

5. Additional Duties: Take on additional tasks as requested to support the team.

Requirements:

• Languages: Proficiency in English and Malay is required; Mandarin is a plus.

• Communication Skills: Strong ability to communicate clearly and effectively.

Perks & Benefits

• Company trips
• Personal leave
• Open culture
• Personal development opportunities
• Attractive salary package
• Friendly Work Environment

Job Requirement:

• Candidate must possess at least LCCI/Diploma in Accounting

• At least 1 Year(s) of working experience in the related field is required.

• Required Language(s): English & Bahasa Malaysia

• Full-time position- Working hours: Monday to Friday (9 am – 6 pm)

• Self-motivated with splendid tasks management skills. Highly efficient and process-driven

• ABLE TO START WORK IMMEDIATELY.

If interested kindly email to hrdesk@advelsoft.com.my

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Responsibilities

• • Prepare Payment Voucher, maintain and update the status of accounts receivables and payables.
  • Reconcile all bank accounts and resolve all issues in processing the financial statements.
  • Responsible to receive and verify bills and requisitions for goods and services.
  • Assist audit activities.
  • Process general administration functions.
  • Create and manage daily paperwork for mailing as well as invoicing.
  • Assist all accountants and prepare all cash flow reports and data.
  • Prepare records of minutes of meeting.
  • Maintain and manage monthly journals, update entries and maintain sub-ledger.
  • Handling e-invoice system

Requirements

• • Diplomas or B.Sc degree in Finance, Accounting or relevant field.
  • Work experience as an Accounts Administrator, Accounting or similar role.
  • Advanced knowledge of MS office and SQL accounting software program.
  • Good knowledge of bookkeeping procedures.
  • Solid data entry skills.
  • A keen eye for detail.
  • Strong verbal and written communication skills.
  • Trustworthy, respectful, honest and flexible.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Paid training and development

Job Responsibilities:

• Handle and coordinate all procedures and documentation pertaining to import and export shipments, including liaising with freight forwarders, shipping lines, and customs.
• Optimise customer service experience, create engaged customers and facilitate organic growth.
• Take ownership of customers issues and follow problems through to resolution.
• Keep accurate records and document customer service actions and discussions.
• Keep in touch with industry's developments and apply best practices to areas of improvement.
• Maintain resources and utilize assets to achieve qualitative and quantitative targets.
• Maintain an orderly workflow according to priorities.

 Job Requirements:

• Possess at least a SPM/O-level or higher qualification.
• Preferably with customer service experience in logistics services.
• Must be computer literate and possess good communication skills.

Perks & Benefits

• Casual dress code
• Company trips
• Open culture

Job Responsibilities:

• Perform reception duties such as receiving visitors, handling incoming calls, etc.
• Coordinate incoming and outgoing correspondences / courier services.
• Attend customers’ orders and deal with suppliers.
• Assist in preparing documentations and filing to maintain proper records.
• Assist in data entry and records for account receivables, payables and general ledger.
• Assist in performing general administration functions & any other ad-hoc tasks when instructed by superior.

Requirements:

• Communicate & Write in Mandarin will be an advantage (trade business in China)
• Have good communications & writing skills in English
• Proficient in PC application and MS Office
• Able to work independently with less supervision
• Team spirited, responsible and initiative with positive work attitude
• Willing to learn, hardworking, able to complete task within timeline given
• Knowledge in SQL software will be an advantage

Perks & Benefits

• Commission/Incentives and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Personal development opportunities
• Paid training and development

Responsibilities : -

• Coordinate Fashion roadshow event daily.
• Set up and arrange displays and demonstration areas to attract the attention of prospective customers.
• Build productive trust relationships with customers and create a positive image and lead consumers to use/purchase it.
• Provide product training and monitoring competitors sales activities.
• Demonstrate/promote, provide information and sell our products.
• Achieve sales target and report on sales performance regularly
• Identify and attend to customers' needs and enquiries on our products.
• Collect and update information/feedback to your team on sales and status

Qualifications :

• Fresh graduate, SPM, STPM holders are encourage to apply
• Have driving license and possessing own transport.
• Able to work on shift hours, weekends & public holidays
• Good interpersonal and communication skills.
• Self-motivated and have positive attitude.
• Preferred candidate can START work immediately.
• Must be disciplined and committed

Perks & Benefits

• Open culture
• Personal development opportunities

Roles and Responsibilities:

• Data Entry: Accurately enter financial and administrative data into systems and databases.

• Data Analysis: Analyse financial data to generate reports and identify trends.

• Financial Reporting: Assist in preparing financial reports and summaries for management.

• Record Keeping: Maintain and organize financial records and documentation.

Requirements:

• Diploma in Accounting and Finance or a related field.

• Minimum of 2 years of relevant work experience.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities
• Paid training and development
• Medical Benefit

Job Title: Admin Executive

Company: Best Rising Trading Sdn Bhd

Job Description:

We are looking for a detail-oriented and efficient Admin Executive to join the team at Best Rising Trading Sdn Bhd, the distributor of Joyday ice cream in Malaysia. The Admin Executive will play a crucial role in supporting daily administrative operations and ensuring smooth workflow within

the office.

Key Responsibilities:

1. Office Administration:

• Provide administrative support to the management and sales team.

• Organize and maintain office files, records, and documentation.

• Handle incoming and outgoing correspondence, emails, and phone calls.

2. Inventory and Order Management:

• Assist with inventory tracking and stock management.

• Process orders and coordinate with suppliers and customers to ensure timely delivery of products.

3. Data Entry and Reporting:

• Maintain and update databases with accurate information.

• Prepare and generate reports for management, including sales and inventory data.

4. Customer Support:

• Assist customers with inquiries, orders, and product information.

• Address any administrative issues or concerns promptly and professionally.

5. Scheduling and Coordination:

• Coordinate meetings, appointments, and events as needed.

• Support the planning and organization of company events or promotions.

6. Finance Assistance:

• Assist with basic accounting tasks, including invoice preparation and payment tracking.

• Prepare and maintain financial records as required.

7. Ad-Hoc Administrative Tasks:

• Assist with any other administrative duties as assigned by the management.

Job Requirements:

• Proven experience in administrative roles or office management.

• Strong organizational skills and attention to detail.

• Good communication skills (both written and verbal).

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Ability to multitask and prioritize tasks effectively.

• Strong problem-solving skills and ability to work independently.

• Basic knowledge of accounting or finance is a plus.

Apply now to be a part of our dynamic team at Best Rising Trading Sdn Bhd

Contact Number: +60 10-288 1266 (Ms. Lily)

Email: lilyw8291@gmail.com

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Handle Full set of Accounting ( by using SQL Accounting software )
• To prepare monthly payroll and ensure all documentations are complying statutory requirements (including EPF, SOCSO and EIS and PCB)
• Performing basic office tasks, such as filling, data entry, answering phones, processing the mail, etc.
• Handling communications with clients and vendors via phone, email, and in-person.
• Follow up on customer overdue payments and credit control.
• Familiar with tradelines such as BA,LC,OD etc..
• Handle Bank Reconciliation
• Ability to meet account deadlines.
• Preparing monthly financial reports such P&L,Cash Flow & etc.
• Be alert on raw materials usage monthly to prevent losses and should inform Purchasing,Production & CEO.
• Assisting with audits, fact checks and resolving discrepancies.
• Liaise with Auditors ,Tax Agent, Bankers.
• Prepare tax computation and submission.
• Have a great knowledge in Tax computation,be alert for SME Subsidy & Grants or any other government benefits provided to SME that can be applied.
• Prepare year end closing management account for audit purpose

Requirements: 

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Finance/Accountancy/Banking or equivalent.
• Required language(s): English, Bahasa Malaysia
• At least 5 Year(s) of working experience in the related field is required for this position.
• At least 2 Year(s) of working experience as an auditor in audit firm may be prioritized.
• Required Skill(s): Microsoft Office, SQL Accounting(Mandatory)

Perks & Benefits

• EPF & Socso
• Medical Benefits
• Annual Bonus
• Annual Salary Increment
• Company Activities : Karaoke, sports activities,annual dinner, etc
• Working Hours: Monday-Friday (8.30am-5.30pm)
• Location:Rawang Integrated Industrial Park,Rawang,Selangor.
• Salary Range:RM4500-RM7000 (based on experience, skills & education)

Job Description:

To work directly and is responsible to the Finance Manager. Responsible self-starter, capable of handling multi-faceted tasks and of working under pressure. Excellent communication and analytical skills, a proactive problem solver. Attention to detail. Team player, who values teamwork, has good team building skills and is able to communicate effectively with all levels of employees.

Responsibilities

• Understand thoroughly Resort objectives in managing Accounts bookkeeping as to provide an effective system to track accounts transaction for effective cash flow management and be able to handle full set of accounts.

• Prepare and check accuracy of account allocation

• Prepare monthly accruals and prepayment journal.

• Cooperate and assist in reconciling the month-end inventory book balances to actual physical counts

• Ensure all files and reports are properly filed for future reference and audit

• Follow-up on issues and queries relating to Travel Agents’ commissions

• Fixed Assets List update with complete documentation file in Fixed Assets File and audit.

• Reconciliation of Bank, Guest Deposits and Creditors Ledger

• Directs subordinates to ensure productivity meets standards given in accordance with Policy and procedures.

• Ensure new technology and equipment are embraced, improving productivity whilst taking work out of the system

• Develop work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.

• Develop in training activities focused on improving skills and knowledge

• Ensure employees have a complete understanding of rules and regulations, and that behaviour complies

• Effectively communicate guiding principles and core values to all levels of employees

Requirements

• Diploma or Bachelor's degree in Accounting, Finance, or related field

• Proven experience working in an accounting or finance role

• Strong understanding of accounting principles and practices

• Proficiency in accounting software and Microsoft Excel

• Excellent organizational and time management skills.

• Attention to detail and accuracy in data entry and record-keeping.

• Ability to work independently and collaboratively in a team environment.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment

• Effective communication and interpersonal skills

Compensation and Benefits:

A competitive salary and benefits package will be offered for this position. The role if is based on the island, and accommodation provided, meals and boat transfers will also be part of the package. Along with Comprehensive insurance and medical coverage, and annual leave entitlement upon confirmation.

How to Apply:

Please send your cover letter and comprehensive resume in English, along with a photo, detailing their relevant work experience and salary expectations to: hr@batubatu.com.my

Perks & Benefits

• Employee equity
• Commission and bonus
• Flexible working hours
• Free snacks / Happy hours
• Medical insurance
• Open culture
• Personal development opportunities

Requirements

• Diploma / Bachelor's Degree in Accounting or Finance.
• Language proficiency: English, Bahasa Malaysia, Mandarin.
• 1 to 3 years of relevant accounting experience
• Strong understanding of accounting principles and standards
• Proficient in accounting software, such as SQL and Microsoft Excel
• Excellent analytical and problem-solving skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Accounting/Audit Firm background is preferred
• ACCA/CIMA membership will provide additional advantages

Responsibility

• Handle daily accounting functions and monthly closing activities including preparation and processing of month end journals
• Handle full set of accounts include GL, AP, AR, monthly reporting, statements of accounts.
• Ensure proper maintenance of records, documents and filing to support all accounting entries.
• Assist to produce and submission of accurate analyst reports (Profit & Loss, Budget, Cost Recovery, Billing/Collection and Cash Flow Status)
• Liaise with banks, Company secretaries, tax agent, external auditor, government authorities, and professional advisors on company related matters.
• Comply with proper accounting policies, procedures and methods
• Supervise and mentor junior accounting staff as needed
• Carry out ad-hoc assignments as and when requested.

Benefit

• 5 working days a week
• Attractive remuneration basic salary to the right candidate
• Free accommodation will be provided for employees working outside the area
• Overtime can be accumulated and converted into rest days
• Career advancement
• Salary increment based on performance
• On-Job Training provided by Chartered Accountant
• Supportive and Positive working environment
• Statutory Contribution (EPF, SOCSO, EIS, and HRDF)
• Minimum 8 Annual Leave
• Sick Leave
• Corporate mindset training*
• Domestic and international travel opportunities*
• Annual bonus*

*For qualified staff only