Total 18 administrative clerical job vacancies in Malaysia

Job Description 

• Provide day-to-day administrative support to the Manager and other departments as needed. 

• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.

• Track project timelines and ensure timely submission of required documents and reports. 

• Coordinate with internal teams and subcontractors to facilitate seamless project workflows. 

• Ensure accurate documentation for legal and regulatory compliance, including building permits and

safety regulations. 

• Assist in maintaining compliance with industry regulations, including safety standards, environmental

requirements, and labor laws. 

• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications. 

• Ensure proper filing and easy retrieval of important project documentation, both in physical and

electronic formats. 

• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary

documentation for ongoing projects.  

Job Qualifications

• Candidate must possess at least a Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language.
• Fresh graduates are welcome to apply.

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Responsibilities:

• Greet and direct customers.
• Provide accurate information (e.g. product features, pricing and after-sales services).
• Respond to complaints from customers and give after-sales support when requested.
• Assist sales team to manage schedules, filing important documents, and communicating relevant information across.
• Conduct price and feature comparisons to facilitate purchasing.
• Maintain outstanding store condition and visual merchandising standards.
• Manage returns of merchandise.
• Work with the Retail Sales Representatives team to provide excellent customer service (especially during peak times).
• Inform customers about discounts and special offers.
• Team up with channel partners to build pipeline and close deals.
• Keep up-to-date with new products/services.

Requirements:

• Proven work experience as a Retail Sales Representative, Sales Associate or similar role.
• Familiarity of the retail sales process.
• Able to work for 6 days a week.
• Understanding with consumer behavior principles.
• Knowledge of inventory stocking procedures.
• Basic math skills.
• Track record of achieving sales quotas.
• Good communication skills, capable of building trusting relationships.
• Ability to perform in fast-paced environments.
• Excellent computer skills (MS Office & SQL System)
• Able to converse in English, Malay & Chinese
• Strong verbal and written communications skills.
• Ability to multi-task, prioritize, and manage time effectively.
• Minimum SPM/O Level or Equivalent.

Perks & Benefits

• Commission and bonus
• Regular team activities
• Company trips
• Annual leave
• EPF & Socso

職責：

• 維護準確且最新的財務記錄。
• 處理發票、付款和收據。
• 核對銀行對帳單和財務交易。
• 開發和維護歸檔系統。
• 訂購辦公用品並研究新交易和供應商。

要求：

• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。

津貼和福利

• 休閒著裝要求
• 醫療保險
• 開放文化
• 績效獎金
• 電話津貼

職位描述

• 視需要提供經理和其他部門日常行政支援。

• 協助安排會議、現場考察以及協調專案管理團隊的任命。

• 追蹤專案時間表並確保及時提交所需的文件和報告。

• 與內部團隊和分包商協調，以促進無縫的專案工作流程。

• 確保準確記錄法律和法規合規性，包括建築許可和

安全規定。

• 協助維持對產業法規的遵守，包括安全標準、環境標準

要求和勞動法。

• 協助管理安全文件、事故報告，並確保所有員工均獲得最新的所需認證。

• 確保重要專案文件的正確歸檔和輕鬆檢索，無論是實體文件或

電子格式。

• 與專案經理、工程師和外部供應商聯絡，協調和編譯必要的內容

正在進行的專案的文檔。

任職資格

• 候選人必須至少擁有商業研究/行政/管理、秘書或同等學歷的文憑。
• 至少具有 1 年管理階層的相關工作經驗，最好在建築或其相關行業。
• 精通 MS Office 和 MS Excel。
• 良好的人際溝通能力，能夠與專案團隊進行有效的溝通與協調。
• 良好的工作態度
• 能夠用國語和英語交談。
• 歡迎應屆畢業生申請。

職責：

• 問候並引導客戶。
• 提供準確的資訊（例如產品功能、定價和售後服務）。
• 回應客戶的投訴並根據要求提供售後支援。
• 協助銷售團隊管理行程、歸檔重要文件並溝通相關資訊。
• 進行價格和功能比較以方便購買。
• 保持出色的商店狀況和視覺行銷標準。
• 管理商品退貨。
• 與零售銷售代表團隊合作，提供優質的客戶服務（尤其是在高峰時段）。
• 告知客戶有關折扣和特別優惠的資訊。
• 與通路夥伴合作建立通路並達成交易。
• 隨時了解新產品/服務。

要求：

• 擁有豐富擔任零售銷售代表、銷售助理或類似職位的工作經驗。
• 熟悉零售銷售流程。
• 能夠每週工作 6 天。
• 了解消費者行為原則。
• 了解庫存庫存程序。
• 基本的數學技能。
• 實現銷售配額的追蹤記錄。
• 良好的溝通能力，能夠建立信任關係。
• 能夠在快節奏的環境中執行任務。
• 優秀的電腦技能（MS Office 和 SQL 系統）
• 能夠用英語、馬來語和中文交談
• 較強的口頭和書面溝通能力。
• 能夠同時處理多項任務、決定優先順序並有效管理時間。
• 最低 SPM/O 水準或同等水準。

津貼和福利

• 佣金和獎金
• 定期團隊活動
• 公司旅行
• 年假
• 公積金和社會保險

• Accounting & Reporting

− Ensure that all relevant transactions for the accounts are properly transcribed,

checked and posted to the accounting system in a timely basis;

− Ensure all weekly/monthly voucher entries are properly prepared before sending

for review and in a timely basis;

− Ensure outgoing invoices, debit notes, credit notes and statement of accounts are

prepared correctly and in a timely manner;

− Reconciliation of balances for inter-company transactions of the accounts under

your charge with Group of Companies timely;

− Review monthly bank reconciliation prepared by respective department;

− Review General Ledgers of companies’ account under your charges periodically

for ensure that statutory financial reports and management reports are prepared

timely, accurately and consistently;

− Follow up prompt payments from customers;

− Liaise with related personnel to collect payment for invoice under disputes and

long overdue;

− Follow up and clear outstanding items in the accounts for company timely;

• Administrative Support

− Responsible for all the business related documentation works including invoice

preparing, receipt issuing and document filing.

− To work closely with all other cross-functional departments, i.e., Marketing

Development, Accounting, Finance and etc., to ensure smooth execution of plans

and operational support for any business related activities;

− To monitor and record petty cash, cash sales account and sundry expenses;

− Prepare report, meeting minutes and payment when necessary;

− Good interpersonal and communication skills to appropriate answer phone call,

emails, messages and inquiries;

− Maintain and update records of office activities and business transactions to

ensure they are updated and easily accessible;

− Prepare, format and edit documents, letters and memo as per the requirements;

− Perform basic bookkeeping and banking transactions, including the collection,

counting, and disbursement of money;

− Assist in license application and renewal when necessary;

− Support related people to coordinate the approval process with the

multidisciplinary project team, boards and/or government entities;

− Execute detailed proposal plans for the projects up to the approval of the relevant

authorities government bodies;

− Liaise effectively and maintain strong engagement with government agencies

and/or local authorities;

− Day-to-day liaison with the Government counterparts of the project to support

effective implementation of the various activities under the company;

− Receiving, replying and sorting incoming mail and call;

− Arrange and compile customer data, prepare official quotation and follow up on the

pending tasks;

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

•會計與報告

− 確保帳戶的所有相關交易都正確記錄，

及時核對並記入會計系統；

− 確保在發送之前正確準備好所有每週/每月憑證條目

以便及時審查；

− 確保發出的發票、借方票據、貸方票據和帳戶報表

正確、及時地準備；

− 公司間交易帳戶餘額調節

您及時向集團公司負責；

− 審查各部門編制的每月銀行往來餘額調節表；

− 定期檢視您負責的公司帳戶的總帳

確保編製法定財務報告和管理報告

及時、準確、一致；

− 跟進客戶及時付款；

− 與相關人員聯絡，收取有爭議的發票款項；

逾期已久；

− 及時跟進並清理公司帳目中的未清項目；

•行政支援

− 負責所有與業務相關的文件工作，包括發票

準備、開立收據和文件歸檔。

− 與所有其他跨職能部門（即行銷部門）密切合作

開發、會計、財務等，確保計畫順利執行

以及對任何業務相關活動的營運支援；

− 監控及記錄零用現金、現金銷售帳戶及雜項費用；

− 必要時準備報告、會議記錄和付款；

− 良好的人際溝通和溝通技巧，能夠適當接聽電話，

電子郵件、訊息和查詢；

− 維護和更新辦公室活動和業務交易記錄，以

確保它們已更新且易於存取；

− 依要求準備、格式化和編輯文件、信件和備忘錄；

− 執行基本簿記和銀行交易，包括託收、

點算和支付款項；

− 必要時協助申請許可證和更新許可證；

− 支援相關人員與政府部門協調審批流程

多學科專案團隊、董事會和/或政府實體；

− 執行專案的詳細提案計劃，直到相關部門批准

當局政府機關；

− 與政府機關有效聯絡並保持密切接觸

和/或地方當局；

− 與專案政府對應部門進行日常聯絡以支持

有效執行公司旗下各項活動；

− 接收、回覆和分類收到的郵件和電話；

− 整理、整理客戶資料，準備正式報價並跟進

待處理的任務；

津貼和福利

• 事假
• 開放文化
• 個人發展機會

Job description

• Receiving visitors and guests by greeting, welcoming, directing them appropriately.
• Answering and transferring calls to respective department/staff if necessary.
• Perform administrative and clerical tasks such as document preparation, handling incoming and outgoing correspondence.
• Maintaining office/pantry’s supplies/inventory and restock in advance.
• Liaise with suppliers/vendors and building management for any related issues.
• Maintaining office cleanliness, tidiness and safety precautions are in order.
• Manage schedule and tidiness of meeting room.
• Handling corporate meals such as contact suppliers, ordering, receiving and etc.
• Ad-hoc task assigned by superior.

Requirement:

• At least with diploma certification.
• Fresh graduates are welcome.
• Proficiency in MS Office (Excel, Word, and PowerPoint, in particular).
• Observant and alert to detail.
• Proficiency in English, Mandarin, and Bahasa Melayu with listening, speaking, reading, and writing.
• Preferred applicant who can communicate in Mandarin.

Job Info

• Operations hours are from Monday to Friday, 8.00am to 5.00pm.
• Free daily breakfast and luncheon.
• We offer attractive benefit perks to the successful candidates.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Dental Insurance
• Health Screening
• Vision Benefit
• Corporate Meals
• Corporate Events
• Open culture
• Personal development opportunities

JOB DESCRIPTION:

• Manage and route email or phone appropriately
• Prepare report on Sales and Receivable
• Coordination between Sales and Technical Team
• Manage and order office supplies
• Organize company documents into updated filing systems
• Address employees’ and clients’ queries (via email, phone or in-person)
• Prepare and checking staff’s expense claim and sales commission
• Preparation of online monthly submission to KWSP, Perkeso and LHDN
• In charge to arrange import and export shipment including permit application
• Monitoring and in charge for RMA (return & return item)

REQUIREMENTS:

• Proven work experience as an Administrative Coordinator, Administrator or similar role.
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Basic accounting software (MYOB) knowledge and basic accounting skill
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills
• High school diploma; additional qualification in Office Administration is a plus
• At least 2 years of working experience in the related field
• Applicants must be willing to work in Puchong
• Full time position available

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Central location
• Casual dress code
• Company trips
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development

Responsibilities :

• Manage day to day marketing department operation
• Organizing and maintenance file and records
• Monitor marketing campaigns’ progress and results to gather data & prepare report
• Possesses positive work attitude and able to perform multi-tasking
• Provide administrative support
• Any other tasks and duties assigned from time to time

Requirements :

• At least 1 year working experience in the related field is preferred
• Candidates must possess at least a Professional Certificate/Diploma or equivalent.
• Able to work independently, have sense of responsibilities and good working attitude
• Proficient in Microsoft Office tools such as Word, Excel and Power point
• Able to multi-task and work under pressure with minimum supervision
• Excellent interpersonal communication skills
• Able to start work immediately is added advantage

Perks & Benefits

• Nearby public transport
• Medical insurance

職位描述

• 透過問候、歡迎、適當引導來接待訪客和客人。
• 如有需要，接聽電話並將其轉接到相應部門/員工。
• 執行行政和文書任務，例如文件準備、處理傳入和傳出的信件。
• 維護辦公室/食品儲藏室的用品/庫存並提前補充庫存。
• 就任何相關問題與供應商/供應商和建築管理人員聯絡。
• 保持辦公室清潔、整潔，並做好安全預防措施。
• 管理會議室的日程安排和整潔。
• 處理公司餐食如聯絡供應商、訂購、收貨等。
• 上級臨時指派的任務。

要求：

• 至少有文憑認證。
• 歡迎應屆畢業生。
• 熟練使用 MS Office（尤其是 Excel、Word 和 PowerPoint）。
• 善於觀察，對細節保持警覺。
• 精通英語、華語和馬來語，具備聽、說、讀、寫能力。
• 能用國語溝通的優先申請人。

職位資訊

• 營業時間為週一至週五，上午 8 點至下午 5 點。
• 每日免費早餐和午餐。
• 我們為成功的候選人提供有吸引力的福利待遇。

津貼和福利

• 附近的公共交通
• 中心位置
• 醫療保險
• 牙科保險
• 健康檢查
• 視力益處
• 公司餐點
• 企業活動
• 開放文化
• 個人發展機會

職責：

• 管理行銷部門的日常運作
• 組織和維護文件和記錄
• 監控行銷活動的進度和結果以收集數據並準備報告
• 擁有積極的工作態度並且能夠執行多任務
• 提供行政支持
• 不時分配的任何其他任務和職責

要求 ：

• 至少1年相關領域工作經驗者優先
• 候選人必須至少擁有專業證照/文憑或同等學歷。
• 能夠獨立工作，有責任感和良好的工作態度
• 熟練使用Word、Excel、Powerpoint等Microsoft Office工具
• 能夠在最少監督的情況下執行多項任務並在壓力下工作
• 優秀的人際溝通能力
• 能夠立即開始工作是額外的優勢

津貼和福利

• 附近的公共交通
• 醫療保險