Total 15 job vacancies by Ap Projects & Infrastructure Pte. Ltd.

Position: Project Admin

Roles & Responsibilities

· Arrange drivers to assist with site purchase of materials.

· Collection and delivery of materials to site.

· Keep track of shipments from China.

· To liaise with China supplier on arranging container.

· Admin duties, when necessary, as assigned.

Job Requirement

· Minimum GCE 'O/N' Level or equivalent

Position: Logistics Admin Assistant

Roles & Responsibilities

· Arrange drivers to assist with site purchase of materials.

· Collection and delivery of materials to site.

· Keep track of shipments from China.

· To liaise with China supplier on arranging container.

· Admin duties, when necessary, as assigned.

Job Requirement

· Minimum GCE 'O/N' Level or equivalent

Position: HR ADMIN SUPPORT

JOB Responsibility:

· Provide administrative support to HR department

· Manage and update Infotech database

· Archival of paperwork for HR policies and procedures

· Provide support for new employee orientation programme, on-boarding and off-boarding

· Issue / Renew / Cancel of Work Permit and S Pass

· Keep track and renew of workers’ courses

· Other ad-hoc duties as assigned

Requirement:

· ITE / Secondary N/O Level

· 1-2 years’ experience

· Fresh Graduates are welcomed

• Source and liaise with new or current supplier in purchasing operation
• Supplier Document & Material Submission
• Cost Reference Update (to ensure Price Database is updated to Market’s standards)
• Attend meeting, visit sites and communication with clients, suppliers and subcontractors
• Procure as required by project which include preparation of specifications, negotiating prices & services, checking samples, placing orders as per project team’s requirement and processing invoices
• Keep accurate records of items, costs, deliveries and inventory
• Analyse proposals and financial reports to determine reasonable prices
• Negotiate pricing, lead time & contract terms with suppliers

• Negotiate local handling charges with forwarders/hauliers
• Arrange shipments / clearance
• Prepare and check LC Documents issuance to suppliers and banks
• Check all packing lists, cross referring to Purchase Orders and drawings to ensure accuracy of material receipt
• Liaise with Finance Department on Accounts Payable
• Support Contracts Department on Tendering Stage
• Other ad-hoc duties as assigned

Position: IT SUPPORT cum ADMIN

IT SUPPORT cum ADMIN Responsibilities:

· Provide technical support and Install computer hardware, software and networks to all users

· Log support requests to relevant vendor to resolve issues

· Maintain and update IT inventory

· Provisioning and de-provisioning PCs when staff on-board and off-board

· Monitor daily backup

· Troubleshoot on IT system, hardware and office equipment

· Knowledge of online system (HR System – Infotech / Microsoft / Autocad and ERP - Synergies) is an advantage.

· Assist and renew of licensing

· Arrange staff course.

· Arrange worker course, such as CSOC, BCSS, Coretrade and etc.

· Undertake any other ad-hoc work as assigned

Requirements:

• Possess a Local Diploma or equivalent in IT
• 1-2 years of relevant experience
• Fresh graduates are welcome to apply

Position: Project Admin

Roles & Responsibilities

· Arrange drivers to assist with site purchase of materials.

· Collection and delivery of materials to site.

· Keep track of shipments from China.

· To liaise with China supplier on arranging container.

· Admin duties, when necessary, as assigned.

Job Requirement

· Minimum GCE 'O/N' Level or equivalent

· Mandarin speaking is a must, as require to liaise with China suppliers.

Job Description: Personal Assistant cum Driver

Overview:

We are seeking a highly organized and responsible individual to serve as a Personal Assistant cum Driver. The successful candidate will be responsible for providing comprehensive support to our company executive while ensuring safe and timely transportation. Company Vehicle will be provided.

Key Responsibilities:

Driving Duties:

Safely operate the company vehicle to transport executives, private individuals to and from various locations, including school.

Plan efficient routes to minimize travel time and avoid traffic congestion.

Ensure the vehicle is well-maintained, clean, and fueled at all times.

Follow all traffic laws and regulations to ensure the safety of passengers, children, and other road users.

Client Liaison:

Build and maintain positive relationships with clients through communication and updates.

Liaise with clients to gather information, schedule meetings, and provide necessary support.

Represent the company professionally and uphold its reputation when interacting with clients.

Personal Assistance:

Manage executives' work related and personal schedules, including appointments, meetings, and events.

Assist with administrative tasks such as scheduling and re-scheduling of work and personal calendar and events.

Handle incoming calls and correspondence, prioritizing and responding as needed.

Perform errands such as delivery and collection of documents and articles to and from bank, and other adhoc tasks as required.

Security Awareness:

Maintain confidentiality and discretion in all interactions and communications.

Ensure the safety and well-being of passengers, children, and clients at all times.

Qualifications:

O/N Level or equivalent

Valid class 3/3A driver's license with a clean driving record.

Experience as a personal assistant or driver is preferred

Excellent organizational and multitasking skills.

Strong communication and interpersonal abilities.

Familiarity with local roads and traffic patterns.

Ability to maintain composure under pressure and adapt to changing situations.

Discretion, trustworthiness, and professionalism.

Location: Singapore

Working Hours: Full-time, Monday to Friday, with occasional weekends and evenings as needed.

Salary: 2,500 to 4,000 per month

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Position: Project Admin

Roles & Responsibilities

· Arrange drivers to assist with site purchase of materials.

· Collection and delivery of materials to site.

· Keep track of shipments from China.

· To liaise with China supplier on arranging container.

· Admin duties, when necessary, as assigned.

Job Requirement

· Minimum GCE 'O/N' Level or equivalent

· Mandarin speaking is a must, as require to liaise with China suppliers.

QUANTITY SURVEYOR MANAGER

Job Description:

• Prepare tender and contract documents, including bills of quantities material quantity and take off.

• Assist in establishing a client's requirements and coordinate quality controls to ensure deliverables meet requirements.

• Collaborate closely with internal and external stakeholders to derive on a procurement strategy to mitigate risk

• Prepare, analyse, track and monitor that expenses and costing for projects are within budget. Potential issues pertaining to budgetary concerns must be addressed.

• Allocate work to subcontractors, supplier and ensure prompt and quality delivery trough contractual obligations.

• Prepare monthly progress claims, value subcontracts payment claims and ensure validity of suppliers’ and subcontractors’ warranty.

• To advise and provide guidance to junior QS colleagues on cost estimates, technical proposal, pre and post tender/contract, etc

• Analyse outcomes and write detailed progress reports with the project team for cost saving measures.

• To coordinate and liaise with consultants, clients, sub-contractors and other parties involved for project specifications & other technical issues

• Reviewing and verifying all architecture, civil & structural work and ensure compliance with local construction regulations.

• Guide and instruct the project administrators to prepare method statement and presentations per specifications.

• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps).

• Act as the point of contact for all participants.

• Identify potential projects, set target and work with commercial department to clinch project.

• To analyse and approve project budget, cost comparison, variation order/omission and PO.

• Be involved in the process for work head applications.

• Negotiate with clients and resolve contract issue and dispute management.

• Preparation of final accounts and variation submission.

• Other ad-hoc duties as assigned

Job Requirements:

• Degree in Quantity Surveying, Building or Civil Engineering

• Minimum 8 years as managerial level with working experience in tendering, estimating and measurement of quantities in LTA/MRT projects

CONTRACTS MANAGER

Job Description:

• Prepare tender and contract documents, including bills of quantities material quantity and take off.

• Assist in establishing a client's requirements and coordinate quality controls to ensure deliverables meet requirements.

• Collaborate closely with internal and external stakeholders to derive on a procurement strategy to mitigate risk

• Prepare, analyse, track and monitor that expenses and costing for projects are within budget. Potential issues pertaining to budgetary concerns must be addressed.

• Allocate work to subcontractors, supplier and ensure prompt and quality delivery trough contractual obligations.

• Prepare monthly progress claims, value subcontracts payment claims and ensure validity of suppliers’ and subcontractors’ warranty.

• To advise and provide guidance to junior QS colleagues on cost estimates, technical proposal, pre and post tender/contract, etc

• Analyse outcomes and write detailed progress reports with the project team for cost saving measures.

• To coordinate and liaise with consultants, clients, sub-contractors and other parties involved for project specifications & other technical issues

• Reviewing and verifying all architecture, civil & structural work and ensure compliance with local construction regulations.

• Guide and instruct the project administrators to prepare method statement and presentations per specifications.

• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps).

• Act as the point of contact for all participants.

• Identify potential projects, set target and work with commercial department to clinch project.

• To analyse and approve project budget, cost comparison, variation order/omission and PO.

• Be involved in the process for work head applications.

• Negotiate with clients and resolve contract issue and dispute management.

• Preparation of final accounts and variation submission.

• Other ad-hoc duties as assigned

Job Requirements:

• Degree in Quantity Surveying, Building or Civil Engineering

• Minimum 8 years as managerial level with working experience in tendering, estimating and measurement of quantities in LTA/MRT projects

Quality Assurance & Quality Control Executive

Job Description

· Handle / Process procurement request on Hardware / Tools and miscellaneous items

· Issuing Hardware / Tools to Project per PMR request (liaison with Procurement Team)

· Assist in liaising for machine servicing / repairs of the Production line

· Assist in Monthly Inventory, stock take and Cost Allocation of Stock to individual projects (liaison with procurement & accounts department)

· Handling of all local logistics / overseas shipments (NOA, BL, Local delivery)

· Matching of DO PO to Suppliers’ invoices for Hardware / Tools

· Liaison with Project & Procurement Team for ensuring the smooth running of production & fabrication line with material & manpower planning

· Quality Assurance & Quality Control of Materials purchase locally and overseas through testing and commissioning schedules.

· Liaise with external laboratory to carry out testing of materials

· Liaise with clients’ QaQc departments and relevant departments to conduct material inspection at sites or factory warehouse and handing over process

· Ensure all necessary records, documents are up to date

Any other ad-hoc duties assigned

• Prepare tender and contract documents, including bills of quantities material quantity and take off.
• Obtaining quotations, liaising and negotiating with sub-contractors and suppliers, and ensure prompt and quality delivery through contractual obligations.
• Prepare monthly progress claims/value subcontracts payment claims.
• Prepare, analyse and track expenses and costing for tenders and projects.s.
• Monitor all financial aspects on project progress and address potential issues.

Requirements:

• Candidate must possess at least a degree in Quantity Surveying.
• 2 years or more of experience in Quantity Surveyor
• Good in analytical, communication, organizational and interpersonal skills
• Relevant working experience with LTA & SMRT project or equivalent is a plus

Quality Assurance & Quality Control Executive

Job Description

· Handle / Process procurement request on Hardware / Tools and miscellaneous items

· Issuing Hardware / Tools to Project per PMR request (liaison with Procurement Team)

· Assist in liaising for machine servicing / repairs of the Production line

· Assist in Monthly Inventory, stock take and Cost Allocation of Stock to individual projects (liaison with procurement & accounts department)

· Handling of all local logistics / overseas shipments (NOA, BL, Local delivery)

· Matching of DO PO to Suppliers’ invoices for Hardware / Tools

· Liaison with Project & Procurement Team for ensuring the smooth running of production & fabrication line with material & manpower planning

· Quality Assurance & Quality Control of Materials purchase locally and overseas through testing and commissioning schedules.

· Liaise with external laboratory to carry out testing of materials

· Liaise with clients’ QaQc departments and relevant departments to conduct material inspection at sites or factory warehouse and handing over process

· Ensure all necessary records, documents are up to date

Any other ad-hoc duties assigned

Office Admin Assistant

1) Call Clients to arrange meeting for Project Director.

2) In-charge of factory and stationery stocks.

3) Setup Infotech (mobile/systems) and setup whatsapp for new join workers.

4) Issue Material Request Form to factory for new join workers PPE.

5) Prepare onboarding equipment form for new staff and offboarding for resignee.

6) Simple IT setup (Laptop/Desktop) for staff.

7) Sorting out of incoming mails/letters.

8) Answering calls and divert to the right personnel.

9) Assist Accounts Department to sort out suppliers Invoice and key into the systems.

10) Liaision with China suppliers on shipment. (Must be able to speak Mandarin)

11) Any Ad-Hoc duties assigned

Position: Logistics Admin Assistant

Roles & Responsibilities

· Arrange drivers to assist with site purchase of materials.

· Collection and delivery of materials to site.

· Keep track of shipments from China.

· To liaise with China supplier on arranging container.

· Admin duties, when necessary, as assigned.

Job Requirement

· Minimum GCE 'O/N' Level or equivalent

· Mandarin speaking is a must, as require to liaise with China suppliers.