Purpose Statement: Serve as initial point of contact in greeting internal customers. Provide administrative assistance to respective team(s). Must demonstrate ideal Passion, Accountability, Customer Focus and Teamwork behaviors and apply Courage, Performance-Minded, Strategic Thinking, Decision Making and Communication skills.
The position will prepare a wide variety of complex, sensitive, confidential data and presentations and must maintain confidentiality at all times. Requests for action or information must be handled and/or relayed in an efficient and timely manner to appropriate staff members.
Key Job Accountabilities:
- Provide administrative support as needed. This includes creating correspondence, presentations, and spreadsheets, some of which is highly confidential; scheduling meetings; coordinating meeting materials and minutes; and arranging for implementation of agreed decisions.
- Assume the CEA role.
- Organizes and manages diverse and varied tasks to ensure the efficient running of the teams.
Additional Accountabilities:
- Maintain department metrics, supplies and bulletin boards.
- Coordinate repairs of department equipment and order special supplies as needed.
- Prepare timely reports, travel, presentations and materials.
- Handling of confidential material and data and maintaining confidentiality.
- Manage conference rooms to reduce scheduling conflicts.
- Serve as a backup to other administrative areas.
- Acknowledges and complies with the requirements of ISO 9001, ISO 14001 and ISO 45001 standards provided in the procedures and instructions that are specific to each field, documentation that underlies the proper functioning of the integrated management system of quality, environment, safety and occupational health.
- Minimal travel may be required to meet the needs of the business (estimated <5%).
- Additional duties as assigned.
Education/Experience Qualifications:
- A minimum of a post-high school education (college, vocational school or specialized training) is required; a Bachelor’s degree is preferred.
- Five (5) years of related experience is required; Two (2) or more years of related experience is preferred.
An equivalent combination of education and experience sufficient to successfully perform the key job accountabilities may be considered.
Other Qualifications:
- Advanced decision making and problem solving skills.
- Advanced computer skills in Microsoft Word, Excel, PowerPoint required.
- Basic Visio skills preferred.
- Demonstrate Flawless Execution through attention to detail, editing, proof reading, oral and written communication skills.
- Demonstrate understanding of Lean principles through standardizing administrative processes, documenting standard work and continuous improvement thinking.
- Ability to maintain highest level of confidentiality.
- Ability to work independently and in a team environment.
- Must be able to effectively interact with employees on all levels.
- General office equipment and materials.
Work Environment:
- The work setting should consist of an office environment with suitable lighting, comfortable temperatures, and a low noise level.
This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.
Plexus is a global organization, whose headquarters are located in the United States and whose services are offered through its international affiliates. In order to meet the needs of its Customers, many of which are also international organizations, Plexus operates under a matrix organizational structure whereby employees are expected to interact with colleagues, managers and senior leadership in any of our international locations. Therefore, although the position described herein is offered by Plexus Services RO SRL, the services of the employee are rendered in a global or group-wide context.
For additional information on Plexus’ international locations, please visit https://www.plexus.com/en-us/about/locations.
