Total 2 job vacancies by Apexjaya Industries Sdn Bhd

Job Description:

• We are seeking an experienced Purchasing Executive to join our team in the timber door and metal frame industry. 
• The ideal candidate will have a strong background in procurement, with specific expertise in managing the purchase of timber/metal materials, understanding HS Codes and overseeing the import of raw materials.
• This role requires excellent negotiation skills, strategic thinking and a deep understanding of the timber / metal industry supply chain.

Key Responsibilities:

1. Sourcing and Procurement Management:

• Oversee the purchasing process for timber doors, metal frames, and related materials
• Identify and source timber, metal, and other related materials needed for production.
• Develop and maintain relationships with suppliers to ensure high-quality materials at competitive prices.
• Negotiate contracts, terms, and pricing with vendors and suppliers. 
• Ensure contracts and purchase agreements align with company policies and industry regulations.

2. Supply Chain Management:

• Coordinate with suppliers and internal teams to ensure timely delivery of materials.
• Monitor inventory levels and manage stock to avoid shortages or excesses. 
• Implement and manage procurement strategies that align with company goals.

3. Inventory Management:

• Monitor stock levels to ensure adequate supplies of materials are maintained without overstocking.
• Coordinate with the warehouse and production teams to manage inventory effectively.

4. Material Import & Compliance:

• Manage the import of materials, including timber, metal, ensuring compliance with international trade regulations.
• Familiarity with HS codes and customs procedures relevant to the timber/metal industry.
• Ensure all imported materials meet quality standards and legal requirements. 

5.Cost Management:

• Analyze and report on procurement costs, identifying areas for cost savings.
• Monitor market trends to anticipate changes in pricing and supply availability to make cost-effective purchasing decisions. 
• Develop and implement cost-saving initiatives without compromising quality. 
• Collaborate with finance to ensure procurement stays within budget.

6. Supplier Relations:

• Build and maintain strong relationships with key suppliers and vendors.
• Evaluate supplier performance and resolve any issues that arise. 
• Conduct regular market research to identify potential new suppliers. 
• Conduct regular performance evaluations of suppliers.
• Address and resolve any issues related to supplier performance, such as delays or quality discrepancies.

7. Quality Assurance:

• Ensure the purchased materials meet the company’s quality standards and industry regulations.
• Work closely with the quality control team to address any material defects or inconsistencies.
• Implement quality improvement processes in the supply chain.

8. Sales Tax and Import Declaration Compliance:

• Ensure compliance with Malaysia’s Sales Tax Act, particularly the Sales Tax Exemption (e.g., C1, C3, C5) where applicable.
• Handle documentation and applications for Sales Tax exemptions to reduce costs on qualified materials.
• Handle the complete import declaration process, ensuring that all imported goods are properly declared to the Malaysian Royal Customs Department.
• Coordinate with customs agents to ensure smooth customs clearance for imported steel sheets and other materials.
• Coordinate the proper filing of Import Declarations to ensure all imported goods are legally declared and that correct tariffs, duties, and taxes are applied.

9. SIRIM Standards and Steel Sheet Testing:

• Ensure that all steel sheets and other relevant materials comply with SIRIM standards, particularly for steel sheet testing.
• Coordinate with SIRIM QAS International for product certification and quality testing for steel sheets and other materials.
• Maintain documentation related to SIRIM approvals, product testing, and ensure that the appropriate certificates are acquired before import or usage in production.

10. ISO Compliance:

• Ensure all purchasing activities comply with ISO standards (ISO 9001:2015).
• Maintain proper documentation in line with ISO requirements for audits and quality checks.
• Work closely with the Quality Assurance team to ensure purchased products meet quality and safety standards.

11. Documentation and Reporting:

• Maintain accurate records of purchase orders, contracts, and invoices.
• Prepare regular reports on procurement activities, costs, and supplier performance.

12. Regulatory Compliance and Sustainability:

• Ensure compliance with environmental and legal regulations, especially regarding timber/metal sourcing.
• Focus on sustainable sourcing practices in line with company policies.
• Stay updated on changes in import/export laws and regulations affecting the timber industry.
• Prepare and submit necessary documentation for customs and regulatory authorities.

Qualifications:

• Minimum of 3 to 5 years years of purchasing/procurement experience in manufacturing, preferably in the timber/metal or construction materials industry.
• In-depth knowledge of HS codes, import/export regulations, and international trade compliance.
• Strong negotiation skills and the ability to build relationships with suppliers. 
• Excellent analytical skills and attention to detail. 
• Strong communication and interpersonal skills.
• Ability to manage multiple task and meet deadlines.
• Strong understanding of sales tax, import/export procedures and customs declarations, including HS codes and import duties.
• Knowledge of SIRIM QAS International standards for steel products, particularly steel sheet testing.

Perks & Benefits

• Personal leave
• Personal development opportunities
• Paid training and development

職位描述：

• 我們正在尋找經驗豐富的採購主管加入我們的木門和金屬框架產業團隊。
• 理想的候選人應具有深厚的採購背景，在管理木材/金屬材料的採購、了解 HS 編碼和監督原材料進口方面具有特定的專業知識。
• 該職位需要出色的談判技巧、戰略思維以及對木材/金屬行業供應鏈的深刻理解。

主要職責：

1.尋源與採購管理：

• 監督木門、金屬框架和相關材料的採購流程
• 識別並採購生產所需的木材、金屬和其他相關材料。
• 發展並維持與供應商的關係，以確保以具有競爭力的價格提供高品質的材料。
• 與供應商協商合約、條款和定價。
• 確保合約和採購協議符合公司政策和行業法規。

2.供應鏈管理：

• 與供應商和內部團隊協調，確保材料及時交付。
• 監控庫存水準並管理庫存以避免短缺或過剩。
• 實施和管理符合公司目標的採購策略。

3、庫存管理：

• 監控庫存水平，確保維持充足的材料供應，避免庫存過多。
• 與倉庫和生產團隊協調，有效管理庫存。

4.材料進口及合規性：

• 管理木材、金屬等材料的進口，確保遵守國際貿易法規。
• 熟悉與木材/金屬產業相關的 HS 代碼和海關程序。
• 確保所有進口材料符合品質標準和法律要求。

5、成本管理：

• 分析並報告採購成本，確定節省成本的領域。
• 監控市場趨勢，預測定價和供應情況的變化，從而做出具有成本效益的採購決策。
• 在不影響品質的情況下制定並實施節省成本的措施。
• 與財務部門合作，確保採購符合預算。

6.供應商關係：

• 與主要供應商建立並維持牢固的關係。
• 評估供應商績效並解決出現的任何問題。
• 定期進行市場調查，以確定潛在的新供應商。
• 定期對供應商進行績效評估。
• 處理並解決與供應商績效相關的任何問題，例如延誤或品質差異。

7、品質保證：

• 確保採購的材料符合公司的品質標準和行業規定。
• 與品質控制團隊密切合作，解決任何材料缺陷或不一致問題。
• 在供應鏈中實施品質改善流程。

8.銷售稅和進口申報合規性：

• 確保遵守馬來西亞的銷售稅法，特別是適用的銷售稅豁免（例如 C1、C3、C5）。
• 處理銷售稅豁免的文件和申請，以降低合格材料的成本。
• 處理完整的進口申報流程，確保所有進口貨物均正確向馬來西亞皇家海關部門申報。
• 與海關代理協調，確保進口鋼板等材料順利清關。
• 協調正確提交進口報關單，確保所有進口貨物均合法申報並適用正確的關稅、關稅和稅金。

9. SIRIM標準和鋼板測試：

• 確保所有鋼板和其他相關材料符合 SIRIM 標準，特別是鋼板測試。
• 與 SIRIM QAS International 協調鋼板和其他材料的產品認證和品質測試。
• 維護與 SIRIM 批准、產品測試相關的文件，並確保在進口或生產中使用之前獲得適當的證書。

10. ISO 合規性：

• 確保所有採購活動均符合 ISO 標準 (ISO 9001:2015)。
• 根據 ISO 審核和品質檢查要求維護適當的文件。
• 與品質保證團隊密切合作，確保採購的產品符合品質和安全標準。

11.文件和報告：

• 維護採購訂單、合約和發票的準確記錄。
• 準備有關採購活動、成本和供應商績效的定期報告。

12.監管合規性和永續性：

• 確保遵守環境和法律法規，特別是有關木材/金屬採購的法規。
• 專注於符合公司政策的可持續採購實務。
• 隨時了解影響木材產業的進出口法律法規的變化。
• 為海關和監管機構準備並提交必要的文件。

資質：

• 至少 3 至 5 年製造業採購經驗，最好在木材/金屬或建築材料行業。
• 深入了解 HS 代碼、進出口法規和國際貿易合規性。
• 較強的談判技巧以及與供應商建立關係的能力。
• 出色的分析能力和對細節的關注。
• 較強的溝通和人際交往能力。
• 能夠管理多項任務並按時完成任務。
• 對銷售稅、進出口程序和海關申報（包括 HS 代碼和進口關稅）有深入的了解。
• 了解 SIRIM QAS 國際鋼鐵產品標準，特別是鋼板測試。

津貼和福利

• 事假
• 個人發展機會
• 有薪培訓和發展