Total 532 administrative clerical job vacancies in Others category in Malaysia

Serves as the U.S. Magistrate Court Liaison.
Processes Department of the Army Forms 3975 (Military Police Report).
Serves as the squadron Time Keeper or Alternate Time Keeper, Defense Travel System (DTS) representative and Absent Without Leave (AWOL) Apprehension Coordinator.
Performs other clerical and administrative work in support of the office/organization.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.

• Interpret established and pertinent regulations, organizational policies, management principles, and administrative rules to provide hands on support and provide guidance to program staff.
• Assist the supervisor in ensuring effective administrative operations for the unit.
• Analyzes a variety of projected situations involved with budget actions, personnel structure and organizational structures.
• Takes confidential notes, prepares confidential correspondence and performs special studies requiring expert administrative skills.
• Communicates with internal and external sources to gather data using tact and diplomacy.
• Coordinates personnel actions with the staff and acts as the liaison with HRM to resolve related issues and problems.

• You will be responsible for the design, development, and facilitation of Simplified Acquisition Program (SAP) training session for new hire employees.
• You will research training methods suitable for skill development.
• You will identify training skills to be addressed and evaluate the employees after each training session.
• You will present training and facilitate learning through a variety of delivery methods.
• You will support the development and implementation of lifecycle acquisition and procurement services.
• You will use regulations, policies, guidance and legal resources to ensure support and documentation is accurately developed.
• You will develop and provide guidance, information and training, as well as provide briefings for program participants, command management as leadership.
• You will assist customers with requirements definition; advise on acquisition strategies and policies and help with the development and quality of required acquisition documentation.
• You will be responsible for the development, maintenance and configuration control of the acquisition best practices and other policy documents relating to acquisition.
• You will support the Contract File Review team in conducting file reviews.
• You will conduct the close-out of contracts and support Simplified Acquisition Team during peak times.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

Description of Duties :-

1. Accounting Support:

• Record Keeping: Maintain accurate records for accounts payable and receivable.
• Invoice Processing: Prepare and track customer invoices, follow up on overdue payments.
• Reconciliation: Help reconcile bank accounts and financial records.
• Payroll Support: Assist with employee payroll and leave records.
• Expense Reports: Review and process staff expense claims.

2. Payment Support:

• Vendor Payments: Process payments to suppliers and contractors on time.
• Payment Processing: Handle payments through various methods (bank transfer, checks, etc.).
• Documentation: Maintain records of all payments and receipts.

3. Administrative Support:

• Office Organization: Manage office supplies, filing, and equipment maintenance.
• Scheduling: Assist with scheduling meetings and appointments.
• Communication: Handle incoming calls, emails, and correspondence.
• Record Keeping: Maintain and update employee and financial records.

Job Requirements:

Diploma/Certificate in Business Administration or Accountancy or equivalent

Min. 1 - 2 years of AR/AP experience

Knowledge in Microsoft Office / Accounting Software

Able to start work immediately will be an advantage.

Able to work independently

As a Medical Administrative Officer, GS-0301-12, you will serve as the Senior Medical Officer for the entire installation, including tenant unit(s) and Geographically Separated Units (GSU) with responsibility for directing and managing all medical administrative functions including medical support, medical operations, force health management, force health protection, healthcare management, and related health applications.

• Duty 1: Serves as the branch administrative support specialist for the assigned branch and section leader(s). Focuses on tasks, prepares a wide variety of recurring and nonrecurring correspondences, reports, and other documents from information obtained from the staff, files, and other sources.

• Duty 2: Serves as the unit administrative support specialist for all government related responsibilities. Serves as the ATAAPS Customer Service Representative (CSR), Timekeeper, Defense Civilian Payroll System (DCPS) and Forms & Account Management Service (FAMS) Monitor.

• Duty 3: Performs other administrative work in support of the office/organization including meeting support, special event planning, and program reviews. Independently creates meeting minutes and follows-up on action items/commitments made during meetings and conferences by Division leadership and staff members.

• Duty 4: Provides Administrative and Records Management. Develops, establishes, updates, and maintains office procedures and standard processes, including electronic records management and document libraries ensuring effective and efficient operation of the office.

• Duty 5: Serves as the primary unit Activity Distribution Office (ADO) and Defense Travel System (DTS) Representative. Reviews and processes incoming and outgoing mail, correspondence, publications, regulations and directives associated.

• You will work with IPT Lead and other associated task managers to generate DD-1498s and/or TPS(s).
• You will receive, manage and execute funding NWAs IAW with DD-1498s and/or TPS requirements.
• You will develop detailed task planning including the decomposition of sponsor requirements into resources requirements, related costs, schedules, execution, monitoring and reporting and delivery to the sponsors.
• You will be responsible for coordinating and leading quarterly project execution reviews with other Task Managers or as needed based on project requirements.
• You will be responsible for elevating risks and issues to WXR Management and documenting them.
• You will provide detailed Project information, data, metrics and reports as required.
• You will facilitate with the identification of requirements for resourcing, facilities, and equipment.
• You will communicate and negotiate with customers, and decomposition of sponsor requirements into resourcing requirements, related cost and schedules, execution, monitoring and reporting and delivery to the sponsor.

• You will be responsible for the administrative and technical supervision of 16 personnel (level 03, level 04 and sometimes level 05 employees).
• You will be working primarily in engineering, scientific, and technical fields.
• You will have managerial and decision authority for program(s) which have broad impact within the Navy and the Department of Defense.
• You will make plans that affect the organization's long-range goals, objectives, and direction, and require an analytical approach in order to forecast future trends and outcomes.
• You will be responsible for guiding the work through other supervisors by means of periodic reviews, briefings, reports, or observations.
• You will coordinate and integrate the work of other organizational units, each of which may involve distinct areas of responsibility and require different skills, knowledge, and abilities to perform the work.
• You will help to identify where corrective action is needed and provides assistance and advice to employees where problems exist or are developing.
• You will be the prime contact with the sponsors of various programs under your management responsibility and provide information and advice to higher level managers when the work of the unit impacts on other groups.
• You will evaluate employees, approve leave; recommend discipline, awards, promotions and other personnel actions.
• You will resolve employee complaints and hear serious problems including those where disciplinary action is proposed.
• You will serve in an essential role in furthering Equal Employment Opportunity (EEO) and Affirmative Action Program (AAP) goals and objectives.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The Pathways Internship Program gives Interns the opportunity to gain valuable work experience and the opportunity to foster networking relationships. If you are seeking a diploma/degree and are looking for an opportunity to challenge your teambuilding skills, then this opportunity is for you!

The Student Intern will perform the following:

• Preparing letters of commendation, letters of appreciation, and awards. Preparing a variety of narrative and statistical information, correspondence, reports, etc., in final form for supervisor's signature.
• Reviewing all signatory documents received in the office. Reviewing all outgoing correspondence for proper format, grammar, typographical accuracy, proper coordination, attachments, and compliance with supervisor's viewpoint.
• Performing receipt inventory monthly and annually or all required to meet regulatory requirement and tracks all requests for information.
• Researching and obtaining background information for required actions through available tools such as automated databases, historical files, and review of previous or current studies/projects on related topics.
• Monitoring suspense dates, coordinates late responses, and identifies potential problem areas.
• Preparing non-technical answers to queries and actions on own initiative, or from supervisor's brief comments.
• Assisting in developing appropriate observational checklists, survey questionnaires, focus group outlines, performance measurements, and SME evaluation forms.
• Assisting and advising staff on procedural and administrative actions. Maintaining internal control of staff and administrative actions.
• Assisting in development of yearly budgets.

• You will oversee acquisition, production, integration, and test and evaluation efforts across the enterprise.
• You will support deployed systems over the course of their life cycle.
• You will develop plans and procedures to extend the life of the system and/or decrease the life cycle sustainment costs through emerging ideas and concepts for sustainment.
• You will make presentations to large and small audiences.
• You will estimate projects based upon established specifications and Program Office needs.
• You will plan and coordinate support to be provided by internal and external customers across a broad spectrum of government employees, active-duty military, other government organizations, and industry.
• You will optimize use of available resources, project future workload, and actively seek ways to increase program efficiency.
• You will prepare financial budgets, track expenditures vs. work accomplishments, use Milestone charts/Microsoft Project to plan and execute projects, and issue reports to sponsors.

This position is open to all U.S. Citizens who reside or currently employed in the Boyers, PA local commuting area, which includes the Pennsylvania counties of Butler, Clarion, Armstrong, Allegheny, Beaver, Lawrence, Mercer, Crawford, Erie, Venango, Jefferson, Indiana, and Westmorland; Ohio counties of Columbia, Trumbull, and Mahoning; and all cities existing in Pennsylvania or Ohio within the geographic area bounded by the outer boundaries of the combined areas of the aforementioned counties.

As a SUPERVISORY ADMINISTRATIVE OFFICER you will be responsible for the following duties:

Defense Counterintelligence & Security Agency (DCSA) requires an experienced professional that manages, coordinates and supervises the full range of resource management activities and administrative support functions including budgeting and financial management, supervision of administrative units, inventory, and resources management. This position reports to the Deputy Assistant Director for the Personnel Security Federal Investigative Records Enterprise.

• Managing a staff that has overall responsibility for a variety of complex Office-wide planning, analysis and management actions and initiatives.
• Providing technical oversight, coordination and integration of multiple functions relative to programs, briefings, correspondence and liaison with internal and external organizations.
• Leading and overseeing processes for budgeting, administrative contracts, space and resource management, as well as the life cycle of agency-level tasks.
• Planning, organizing, developing, directing, and executing special projects. These programs may cut across organizational lines or materially impact the operational dimensions of one or more programs.
• Leading oral and written communications to preparations, presentation, and explanation regarding complex information, recommendations, and findings.

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. Review and monitor sales pricing to ensure all products sold are priced correctly.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided