Total 530 administrative clerical job vacancies in Others category in Malaysia

DUTIES AND RESPONSIBILITIES Communication Skills Meet and greet patients attending the Radiotherapy department, using effective communication skills when dealing with enquiries, providing empathy and reassurance to service users, relatives and visitors who may become aggressive, or emotionally distressed, referring them to the appropriate person or department for further assistance. Exchange information with patients and staff, both verbally and in written format Communicate information between departments internally and external. Knowledge, training and experience Access patients demographic details on Medway and amend as necessary. Enter patient onto the Medway appointment system Provide comprehensive advice to patients/relatives regarding appointments. Track patient case notes in Medway system. Deal with queries from patients and other service users, for example GPs, hospital staff, social services, voluntary organisations and Trust management. Liaise with other members of staff regarding case notes and patient visits Resolves issues arising in own role, such as cancellation of patient appointments Uses own initiative to liaise with clinical staff where necessary regarding patient queries Use patient information systems to assist patients and staff. Work in Medway system, requiring standard keyboard skills Use of office equipment including PCs, fax machine, and phones. Maintain patient confidentiality at all times Follow all relevant policies and legislation. Post holder is expected to follow all relevant protocols, and standard practice. Work collaboratively with colleagues to ensure policies are adhered to. Undertakes surveys/audits as necessary to own work. Manager is available as point of reference for any queries and will meet regularly. Planning and Organisation Use own initiative to solve problems referring to manager as necessary. Books patient transport where applicable and deals with transport queries Booking and scheduling of physiotherapy and complimentary therapy and support services on site Plan and organise own time and workload activity with prioritisation Record all data in an accurate and timely manner. The post holder will be expected undergo relevant training and to take an active role in own personal development. The need for flexibility in this role is paramount as the post holder may be required to work in other locations and work flexible shifts Patient Care Undertakes a range of different delegated duties across the Radiotherapy Department as allocated by the relevant line manager. Will record patient information and data and contribute to the implementation of patients clinical care packages. Freedom to Act Will be required to utilise own initiative but work within defined SOPS, Procedures and Policies. When there is doubt or the post holder is unsure then there will be more senior members of staff available to raise issues with and receive guidance from. Working Conditions Working hours must be flexible to the needs of the service, this may include working weekends. Expected to participate in all shift patterns Teaching/Training Attends all relevant mandatory training courses Maintains own personal development Participate in relevant training, meetings and work at The Christie Withington site and other satellites within the network as required. Assists in the training and/or orientation of clinical support worker and any other students. Complete Christie Care Certificate as mandated by the Trust. Required to demonstrate tasks and duties to new and less experienced members of the team. This is not an exhaustive list and additional duties may be required as requested by the lead radiographer/ principal radiographer.

Our client is a busy high street firm based in Monmouth. They currently require a Receptionist/Admin Assistant with an immediate start available for the right candidate. As this is a customer facing role, the preferred candidate should be polite, have excellent organisation and time management skills and have previous experience working in a busy office.

You will be answering the telephone, greeting clients coming into the office, making appointments and organising the diaries, managing email and mail correspondence, maintaining records and enquiries, along with basic admin duties for members of the team.

Requirements

Previous experience in reception & administration
Able to cope with peak demands and changing priorities and work well in team
Enthusiasm to learn/improve skills
Excellent customer and client care service skills
IT skills
Excellent time management and organisational skills
Good communication skills and a confident, friendly and outgoing manner both over the phone and in-person

Job Type: Full-time

Benefits: Company pension

Schedule: Monday to Friday, 9.00 - 17.00
Ability to commute/relocate: Monmouth: reliably commute or plan to relocate before starting work (required)

Experience: Administrative

Location: In person

We are acting as a Recruitment Business and are advertising this vacancy on behalf of our client. This is a Temporary to Permanent position.

We try to reply to all applicants, but due to the volume of applications received this is not always possible. If you have not received a reply within 14 days, please assume that your application has been unsuccessful on this occasion.

Proud member of the Disability Confident employer scheme

Position: Full-Time Temporary Admin Officer
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week) Hybrid working - 60% office attendance
Hourly Rate: £12.33 per hour

Job Description:
We are currently seeking an organised, motivated Admin Officer for our public sector client. The successful candidate will provide administrative support. They will follow set procedures and will exercise some independent judgment in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:
- Collating and analysing fairly complex information or data, submitting results in a written report
- Overseeing administrative procedures and processes
- Assisting with budget preparation and control, if required
- Acting as an administrative liaison with internal and / or external sources
- Preparing routine correspondence

Training will be provided on internal systems. Excellent communication and IT skills are required for this post.

Requirements:

• Able to follow well established processes and detailed instructions.
• Strong administrative skills with proficiency in Microsoft Office packages
• Excellent communication skills, both written and verbal.

Benefits:

• Weekly pay, holiday and pension scheme
• Location accessible by car, train or bus

Application Process:

If you are interested in this position, please apply online with your CV in WORD format.

Important:

Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The job scope of an administrative position typically includes the following tasks:12345

• Providing clerical support to managers and employees
• Answering phone calls and emails
• Greeting and directing office visitors
• Managing office equipment
• Booking meetings and events
• Arranging travel
• Distributing mail
• Maintaining office supplies and inventory
• Updating company databases
• Organizing filing systems
• Preparing reports and documents

Learn more:

If selected, you will provide general office support to one or more professional, program, or technical staff members in the United States Attorney's Office, Southern District of California. You will receive formal and/or on-the-job training as needed. Duties include:

• Answering telephones and referring callers to staff members or taking messages as appropriate;
• Operating a copy machine;
• Collating and stapling materials;
• Sorting and arranging material for filing in alphabetical, numerical, or chronological order;
• Locating and retrieving materials;
• Stocking forms and other office supplies; and
• Making recurring and special messenger trips as necessary.

Travel Required: None

Starting at $17.20 Per Hour (GS 3)

Duties to include but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives. Actively contribute towards service development. Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Use initiative to resolve conflicts in a mutually agreeable way, escalating to management where necessary. Maintain confidentiality at all times as required by legislation and Trust Policy. Actively participate in the PDPR process, undertake learning and development opportunities as identified. Demonstrate own duties to new starters and agency staff. Rotate within the Outpatient reception teams to ensure that a multi skilled work force is maintained Provide an efficient and courteous outpatient appointment booking service. Provide flexible cover for colleagues as required to ensure the provision of an efficient reception service. Play an active role in Team Meetings and audits as required. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to the reception admin manager if appropriate. Support change to working practices to improve the Quality of service provided. Act in ways that are consistent with legislation, policies and Procedures, for maintaining own and others health, safety and security. Report all accidents and incidents, as per Trust Policy. Assist in the maintenance of a healthy, safe and secure working environment.

• You will serve as a qualified and certified Contracting Officer’s Representative (COR) and support Naval Information Warfare Systems Command (NAVWAR) HQ Contracting Officers in pre and post contract award activities.
• You will manage Information Technology (IT) procurement and contracting processes and procedures.
• You will review current IT legislation, directives, regulations, and guidance and ensure IT services meet applicable requirements.
• You will be responsible for coordination and development of IT Strategic and Operational planning documents in support of program goals and objectives.
• You will maintain continuity with managers regarding project management issues including resources, information assurance, reviewing customer requirements and service calls for hardware/software/network and IT services.
• You will prepare and update Statements of Work (SOW) for area of responsibility, and oversee SOW preparations by project and account managers within their purview.
• You will provide Subject Matter Expertise to the Program Manager for contracting, and security issues and understand the strategic direction of the programs, policies, and corporate direction to execute day-to-day operations.
• You will provide contractual advice on the acceptability of contractual matters relating to the various programs that may result in new SOW requirements, and review contract modifications are within the scope of the overall contract.
• You will provide input to formulate long-range plans and forecasts in all aspects of defense planning, programming, and budgeting process required to achieve program objectives.

Starting at $139,395 Per Year (DP 4)

Starting at $44,736 Per Year (NF 3)

• You will serve as the full time EEO Specialist assigned to the EEO Office and may be involved in all aspects of the NAVWAR EEO Program.
• You will serve as the senior functional expert in the area of EEO Complaints Processing and Management, providing case management services for NAVWAR in compliance with EEOC and DON requirements.
• You will use internal and external databases and spreadsheets to monitor, track, analyze and report on both informal and formal complaints of discrimination processing throughout the NAVWAR enterprise.
• You will process informal and formal EEO complaints to include, but not limited to, conducting EEO counseling, drafting correspondence, coordinating investigating, reviewing documents, and preparing and forwarding case files for final dispositions.
• You will serve as the senior functional expert in the area of Alternative Dispute Resolution (ADR) for use in the EEO complaint process.
• You will ensure compliance with directives from the DON ADR Program and coordinate ADR sessions for service commands.
• You will assist in the review and analysis of proposed Equal Employment Opportunity Commission (EEOC) and DON EEO complaint directives and determine impact on the Command's EEO Program.
• You will assist in the preparation for EEO Program inspections of filed activities.

Starting at $99,044 Per Year (DP 3)

• You will administer and oversee multiple Echelon 2 level military and/or civilian programs within OJAG/NLSC and provides subject matter expertise to program leads within the Department of Navy DESCP.
• You will assist with gathering the input required to update and maintain all administrative program requirements.
• You will be responsible for managing the mail program across the DoN DESCP.
• You will serve as DESCP Records Manager/Division Liaison responsible for insuring record keeping creation, retention and archiving of DESCP Privacy Act compliance and permanent records.

Starting at $72,553 Per Year (GS 11)

• You will perform administrative functions in support of the Navy Information Forces Command (NAVIFOR) staff under the management of the Administrative Officer.
• You will provide administrative support within the command and domain, as assigned, and to staff members on matters associated with a variety of personnel, training, evaluations and fitness reports, and travel issues.
• You will maintain proper records ensuring procedures are followed, preparing required documentation, and providing necessary feedback/guidance to personnel.
• You will receive and read all incoming correspondence and reports which may affect the command, determining appropriate action.
• You will continually provide updates, suspense dates, and follow-up with appropriate personnel or command to ensure conformance.

Starting at $49,713 Per Year (GG 7)

WHAT IS THE HEADQUARTERS (HQ)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
HQ, Chief Operations Officer (COO)

The following are the duties of this position at the full working level.

• Represents the Senior Commissioner's Representative (SCR) in contacts with other IRS officials, representatives of other agencies, and officials from the private sector regarding cross-functional or building/geographic area-wide administrative support matters and initiatives. Provides key linkage/coordination between customers and providers in ensuring cross-functional support activities and initiatives are carried out. Serves as the primary liaison with service providers requiring information about activities impacting multiple functions within a single location.
• Serves as the SCR's problem solver for identifying, analyzing, and resolving building/ geographic area-wide or multi- functional problems/issues. Develops solutions/courses of action that ensure all related issues are identified and effectively integrated across functional lines as appropriate. Ensures that the appropriate senior leadership/managers or other service providers are alerted of any emerging issues, systemic problems, developing trends, etc. As necessary, coordinates with service providers to implement solutions/courses of action.
• Coordinates building/geographic area-wide or cross-functional administrative activities and initiatives. Continually studies, analyzes, and anticipates building/geographic area-wide program activities, initiatives, and/or requirements. As needed, may coordinate the development of action plans and schedules for initiating multiple cross-functional projects, including projected personnel, equipment, and/or budget requirements.
• Establishes criteria for measuring degree of project achievement and customer satisfaction. Analyzes plans to ensure consistency with Service goals and policies while meeting customer needs and expectations. Provides briefings and prepares comprehensive reports to keep the SCR, other managers, and NTEU (National Treasury Employees Union) officials apprised of all facets relative to cross-functional program initiatives and projects.
• Provides advice and feedback to the SCR on critical, sensitive, or confidential matters relating to cross-functional governance issues. Consults with senior management within the business units serviced on critical organizational and management issues impacted by administrative support activities. Works directly with executives, managers, service providers, and NTEU officials to ensure issues impacting on multiple functions are identified and resolved in a timely and appropriate manner.

This position has career progression. If you are selected at a grade level lower than the full working level, you may be non-competitively promoted as your career progresses. For example, you may be hired as a GS-05, but if the position has career progression to GS-11, then you may move from a GS-05 to a GS-11 in as little as three years.

Starting at $50,204 Per Year (GS 7-11)

Responsibilities

• Observe and improve company structure, and SOP .
• Responsible for daily office management of the company
• Serve as the lead point of contact for all customer account management matters.
• Facilitating communication throughout with company and clients
• Implement and execute company's policies.
• Oversee and improvise on company's daily operations
• Establish and nurture relationships with charging point operators, car park operators) and other key partners in support of our business
• Negotiate and track partnership agreements.
• Collaborate closely with internal stakeholders to support our relationships with partners.
• Perform any ad-hoc duties as assigned.

Requirements

• Bachelor’s degree in Business Administration, Management, or related fields
• At least 5 years of relevant experience in adminstrative, administration Manager role or similar.
• Strong business acumen with an analytical mindset and ability to use data to influence decision-making
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities
• Excellent interpersonal, communication and relationship-building skills

• You will serve as Legacy Systems Transition Lead and will be responsible for the delivery, management, and execution of transitioning LOG IT legacy systems to modernized logistics systems in a complex Integrated Data Environment.
• You will support functional and technical activities for the analysis, planning, development, deployment, integration and sustainment of requirements and assigned programs/systems.
• You will direct the activities of Information Technology (IT) technicians to directly support end users and to assist with IT system upgrades and directives.
• You will collaborate across Department of the Navy (DON) Systems Commands (SYSCOMS) to develop plans or initiatives to increase the efficiency of the shutdown and transformation of Logistics IT (LOG IT) legacy systems.
• You will formulate recommendations to leadership while executing program management and technology service delivery practices and/or processes.
• You will plan and coordinate the execution of required acquisition processes and reporting procedures; providing oversight/staffing of Milestone (MS) and risk analyses associated with legacy system transitions.
• You will define distinct work phases, methods and models to plan for design, build, test, delivery of products that meet user functional requirements and enable legacy system transitions.
• You will collaborate with internal and external stakeholders and customers to facilitate resolution of complex Business IT issues and risks.
• You will develop strategies to reduce operational risk of sustaining legacy systems during the emerging system fielding process.

Starting at $123,914 Per Year (DP 4)

• You administer expert level execution of FLCPS's financial and manpower management, processing of all command civilian personnel actions, and Government Commercial Purchase Card (GCPC) procurement.
• You will serve as the senior financial advisor on budget and financial matters impacting FLCPS operations and as the primary financial interface with Commander, Naval Supply Systems Command (NAVSUP) and other external activities.
• You will provide technical expertise on Navy/DOD accounting, budgetary and disbursing matters.
• You will advise on changes to organizational structures, organizational charts, and mission and function statements to implement reorganizations to reduce or eliminate functional overlap among command programs.
• You will direct allocation of funds and civilian personnel staffing to FLCPS operating departments based on negotiated funding.
• You will coordinate procurement of all command purchasing under the micro-purchase threshold, ensuring compliance with both procurement and financial regulations.
• You will supervise the Resource Management Division, which includes financial management, position management, HRO liaison, and procurement functions.

Starting at $115,793 Per Year (GS 13)