Total 15 procurement executive job vacancies in Maintenance / Repair category in Malaysia

A very established company in Oxford are looking for a Building Facilities & Procurement Manager to oversee the running of the Head Office Building from a facilities and procurement perspective, looking after a small team of staff and working closely with the Group Health and Safety Manager and Directors.

You need to be a highly motivated individual with a proactive approach to the role, and you must have proven experience in facilities management in a relevant environment, a working knowledge of health and safety matters, and demonstrable experience of managing a busy and varied workload. Excellent customer service and communications skills are also essential.

You need to have proven experience in UK building facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment and be IOSH/NEBOSH qualified.

Key Accountabilities:
Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines
Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects
H&S Inductions and workspace assessments
Responsible for procuring defined goods and services for the portfolio
Managing refurbishments relocation's or renovations as they arise in the portfolio and being available for advice to other business units on similar projects
Will champion and drive through the implementation of the group purchasing policy across the core group functions
Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building
Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts.
Identifying new components and obsolescence with the suppliers
Managing contract reviews and terminating arrangements
Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets
Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management
Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed
Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works
Develop and promote good working relationships with all office staff and other key stakeholders
Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement
Identify deficiencies of work/service and report to management
Implement improvements to service delivered by contractors, staff, and other parties
Manage and lead change to ensure minimum disruption to core activities
Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money
Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling
Compiling weekly updates to the Group Head of Health, Safety and Sustainability
Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences
Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments.
The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role.

Qualifications, Experience & Skills:
You must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement
IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property.
Previous experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations
Good working knowledge of Microsoft Office/Excel, Teams and Word
Technical understanding of how a building works from a M&E point of view
Previous experience of managing contractors and staff
Desirable:
A training qualification from IWFM
Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification
Prince2 or Agile qualifications in project management

Working in Oxford with parking and an onsite Gym, 8am - 4pm Monday to Friday.
competitive salary of £40k - £50k, 25 Days holidays, Private Medical Insurance and Pension.

Job Summary:

The Facilities Executive will be responsible for ensuring the efficient operation, maintenance, and improvement of building infrastructure and services. This role includes coordinating maintenance activities, managing service vendors, ensuring compliance with safety regulations, and providing support to tenants or stakeholders for smooth operations.

Key Responsibilities:

• Operational Management
• Oversee daily operations of building facilities, including HVAC systems, electrical, plumbing, and fire safety systems.
• Conduct routine inspections to identify maintenance needs and ensure optimal performance of facilities.
• Coordinate and supervise scheduled maintenance, repairs, and improvements

Vendor and Contractor Management

• Liaise with service providers and contractors to ensure timely and quality service delivery.
• Review and manage contracts for outsourced services such as cleaning, landscaping, and security.
• Verify and approve vendor invoices and track budget utilization.

Safety and Compliance

• Ensure facilities comply with health, safety, and environmental regulations.
• Coordinate and conduct safety drills and inspections as required.
• Maintain accurate documentation for audits and compliance purposes.

Tenant and Stakeholder Support

• Act as the primary point of contact for tenants or building occupants for facility-related issues.
• Resolve complaints and coordinate solutions to maintain tenant satisfaction.
• Communicate effectively regarding planned works or service interruptions.

Administrative Duties

• Maintain accurate records of maintenance schedules, service reports, and operational manuals.
• Assist in preparing reports on facility performance, budgets, and improvement recommendations.
• Support the Facilities Manager in implementing new initiatives and projects.

Energy and Sustainability

• Monitor energy consumption and identify opportunities for cost-saving and sustainability initiatives.
• Implement practices that promote environmental responsibility.

Application Mode

• Apply by Whatsapp +65 8522 9666

Reporting Structure: Section-in-charge

Job Responsibilities:

• To clean the kitchen areas.

1. Fryers/Stove areas
2. Working stations/cabinets
3. Walls of cooking stations/chiller
4. Kitchen floors
5. Glass windows

• To wash cutleries and ensure sufficient supplies for daily usage.

1. Cooking utensils
2. Cutlery

• To clean the dining areas.

1. Cutlery collection
2. Top up condiments
3. Prepare condiments

• General Cleaning

1. Shopfront exterior
2. Interior furnishings
3. Table/chairs/sofa seats

• To remove garbage to the designated garbage disposal area.
• To report to the Supervisor any potential hazard and/or breakages
• To comply with all safety and hygiene standards.
• To undertake any other related task/duty/assignment that may be given by the supervisor.

Personal Educational Qualification/Experience

· Minimum secondary school

• At least 1 years of operations experience in the supervisory position with proven track record of success within a Restaurant or Fast Food environment

**Variable Bonus, Merit Increment & Promotion, Staff Discount, Full Attendance Award, Referral Scheme, Grooming Allowance, Dental Benefits, Insurance, Birthday Vouchers, Festive Gift** (Terms & Conditions apply)

Job Summary

Responsible for the proper maintenance of Building Facilities and its associated equipment

Responsible for successful execution of adhoc projects

Job Responsibilities

Managing

• Smooth operations of all building facility equipment.
• Manage all building assets and service contractors to ensure timely PM within scheduled month.
• Ensure and work on improvement projects within an annual maintenance cycle.
• Perform first line troubleshooting and recommends actions.
• Act as first line site investigations for fire alarm activation
• Manage cleanroom cleaning, mass wipe down, sterilisation and gown and shoe washing
• Manage contractor safety
• Ensure critical asset readiness

Operations

• Operate, check and sign off on all service reports for the following assets:
• Chiller, Cooling towers, condenser water and chilled water pumps, make up tank and Newater system
• Air conditioner filter washing and changing including server room CRAU units
• Check and sign off daily cleaner’s record logs
• Building Management Systems (BMS)
• Toilet assets, flushing system and flooring
• Portable water system and annual cleaning
• Fire protection systems, Fire hydrants, fire extinguishers, hose reels, dry risers and sprinklers systems
• Smoke detector and sensor testing at AHU and PUB transformer yard and switching rooms
• Server room FM 200 systems
• Mechanical and Electrical servicing including tripping handling, meeting rooms blind systems
• Mechanical Fresh air fan and exhaust fans
• Lift operations and maintenance
• Phone system patching
• CCTV, EM locks, PA system and vehicle barrier system
• Testing of generator including monitoring diesel supply
• UPS system and battery checks including external bypass system
• All lighting fixtures, timers, motion sensors within the building and its perimeters
• Third party verification of cleanroom display boards, lighting protection test and IR imaging test annually
• Fume scrubber and pH maintenance
• Write new and update Work instructions (WIs) and update record forms
• Update drawings
• Maintain and issue keys
• Records all daily utilities consumptions
• Maintain records to satisfy ISO 14001 requirements
• Monitor BMS issued daily SMS alarms
• Maintains record keeping for service reports
• Attends to internal and external audits
• Maintain all activities in Log Book
• Collate all critical equipment reliability and water treatment data

Personnel

• Establish skills training to perform higher level tasks
• Standby to tackle any off office hour emergencies and request
• Maintains good working relationship with in house contractors and external vendors
• Work with all affected stakeholders and assist in admin requests

Site/Safety

• Ensure contractors execute all works according to PTW requirements
• Assist in emergency mechanical and staircase pressurisation fans readiness
• Assist in Fire Certificate testing and recording
• Tests all EXIT lightings and emergency backup lightings
• Performs downloading of CCTV footages requests
• Assist in lift testing and load testing
• Assist in first line fire alarm activation investigation
• Sits in WSH committee and acts as fire warden

Planning

• Maintains spare inventory and makes reorder level
• Calls for RFQ for PM works and service
• Plan and coordinate adhoc maintenance works

Job Requirements

• Minimum ITE qualifications with 2 years working experience
• Knowledge and understanding of Cleanroom protocols will be an added advantage
• Able to perform additional tasks on weekends and standby duties
• Good interpersonal relationship and communication with contractors
• Able to produce simple reports and email communications
• Good understanding of WSH rules and ISO 14001 requirements

Job Responsibilities:

· Manage the daily operations of assigned facilities, including maintenance, security janitorial services and office systems.

· Manage facility budgets, ensuring that expenses are within budgetary parameters and track capital expenditures

· Oversee the planning and execution of improvement projects, including renovations and equipment upgrades

· Negotiate and manage vendor contracts, ensuring that all work meets quality and safety standards

· Administer the maintenance data and records for management report

· Develop and maintain positive relationships with internal stakeholders and external partners

Job Requirements:

· Degree/Diploma in Engineering/Technical or related field

· At least 3 years of working experience in facilities management

· Self-starter, good interpersonal and communication skills with a positive mindset

· Strong project management skills with the ability to prioritize and manage multiple sites/projects simultaneously

· Excellent analytical and problem-solving skills with the ability to make decisions and develop creative solutions to complex problems

• Electrical System Maintenance: Regular inspections, preventive maintenance, and emergency repairs for electrical systems (lighting, HVAC, medical equipment power).
• System Installation & Upgrades: Oversee installation and upgrades of electrical infrastructure, ensuring compliance with healthcare standards.
• Compliance & Safety: Ensure all systems meet safety standards (NFPA, IEC), manage risk, and enforce safety protocols.
• Power Backup: Maintain generators, UPS, and ensure reliable backup power for critical areas.
• Energy Management: Optimize energy usage and implement efficiency initiatives.
• Medical Equipment Support: Ensure stable power for medical devices, working with biomedical teams.
• Project Management: Plan and execute electrical projects, coordinating with vendors and staff.
• Documentation & Reporting: Keep detailed maintenance logs, compliance records, and provide regular performance reports.

Requirement

• Degree in Electrical Engineering / Facilities Management with preferably 2 years’ relevant experience

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button or email me at mikela.hoh@jobstudio.com.sg

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

* *JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150

Mon - Thurs: 8:30 a.m. - 6 p.m

Fri: 8:30 a.m. - 5:30 p.m

This role overseeing and handle company's facilities maintenance

and administrative duties

1. Handles proactive and preventative maintenance works to the building facilities/ system/ equipment (Example: telephone system, goods hoist lifts system, passenger lifts system, car lift, dumbwaiter, ACMV system, fire protection system, sanitary & plumbing system etc.). To ensure that all systems are in good functioning condition. If any repair or replacement are required, source for quotations and coordinate with the various stakeholders for the work to be carried out.

2. Make frequent trips to the various facilities within the Group to carry out routine inspection.

3. Contact and coordinate with both internal and external stakeholders / vendors on all the service maintenance, repair works and scheduling matters.

4. After completion by external vendor, conduct visual inspection to ensure that the works are carried out properly and satisfactorily.

5. Conduct bi-weekly night inspection to ensure the functionality of all the building signage and building security lighting.

6. Administrative duties such as preparation, verification & processing of Purchase Requisition/ Purchase Order and Invoices etc.

7. Updating of maintenance schedule and incurred expenditure reports.

8. Prepare annual building maintenance expenditure and budgetary reports.

9. Renewal of factory license, signage advertisement license, electrical installation license, subletting application, etc., and submission of new applications to relevant authorities whenever necessary.

10. To ensure that there is adequate stock for all toiletries and groceries supplies and place order if the stock is running low.

11. Prepare proposal to the management for any proposed improvement/ repair/ replacement work.

12. Assist in any ad hoc A&A/ upgrading/ improvement projects. Coordinate with the project consultants/ contractors and monitoring the project progress.

13. Review of drawings, building plans to ensure that the design specification complies to the owner’s requirement as well as to the statutory code of practice/regulation.

14. Quality control of work done by contractor to ensure that all works carried out are in accordance with the approved drawings, work scopes and technical specifications.

15. Any other suitable duties that may be assigned by the Management from time to time

• Perform PM, CM and BM of vehicles;

• Ensure the maintenance services and quality work is carried out with high quality in-accordance with the guidelines and report to workshop supervisor for necessary technical assistance;

• To complete the job within the specified time given;

• Conduct diagnostic check, troubleshooting, automotive transmission and engine overhaul if required;

• Responsible for maintaining, troubleshooting and rectifying vehicle defects;

• Maintain the tools and equipment well;

• Ensure good housekeeping in workshop at all times.

• Location: Tai Seng
• Monday - Friday: 8.30am - 6pm

Our client is distributor of alcoholic beverages, specializing in premium brands across the Asia-Pacific region.

Responsibilities:

• Support the Facilities Manager in all operational activities related to the maintenance and management of the company’s properties, including commercial, industrial, and residential sites.
• Oversee minor Addition & Alteration (A&A) works and coordinate M&E/facility-related repair and replacement tasks.
• Ensure the proper operation and regular preventive maintenance of facility equipment, such as HVAC, fire protection systems, plumbing, lighting, and generators.
• Liaise with and coordinate contractors for repairs and preventive maintenance of facility-related equipment.
• Assist in managing security operations to maintain a safe and secure environment for employees, visitors, customers, and other stakeholders.
• Oversee and manage the company’s property portfolio.
• Perform any additional duties as assigned.

Requirements:

• Holds a Diploma or Degree in Building, Estate Management, or a related field, with a minimum of 3 years of relevant experience in building maintenance.
• Experienced in performing basic tasks and minor electrical repairs.
• Capable of interpreting electrical diagrams and handling small repair jobs.
• A team player who is results-oriented, self-motivated, and resourceful.
• Possesses strong interpersonal, communication, and coordination skills.
• Skilled in administrative tasks and documentation.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

Job Responsibilities:

• Oversee and maintain facilities at the centers, collaborating with contractors and vendors in adherence to all regulatory standards.

• Conduct regular inspections and contractor performance evaluations to drive continuous improvement.

• Ensure preventive, corrective, and ad-hoc maintenance is completed to meet required standards.

• Develop and execute processes to enhance operational efficiency and streamline workflows.

• Support the development of emergency scenarios and hospital tabletop exercises.

• Participate in setting up infrastructure and ensuring system readiness for operational activities.

• Manage fault reporting to address issues promptly.

• Ensure clinic infrastructure is adequate, safe, and functional.

• Track and report operational issues to management with timely feedback.

• Coordinate daily operations to ensure prompt, efficient services.

• Perform tasks following standard operating procedures, ensuring smooth and safe clinic operations.

• Monitor and compile statistics on clinical operations, key performance indicators (KPIs), and submit periodic reports.

• Gather and consolidate user requirements for projects, ensuring timely and budget-compliant completion.

• Maintain thorough documentation to support all maintenance activities and project administration.

• Continuously assess and improve operational workflows.

• Perform any other ad-hoc duties as assigned.

Job Requirements:

• Diploma in Engineering.

• Strong logical thinking and problem-solving abilities.

• High attention to detail and meticulousness.

• Proficient in Microsoft Office applications.

• Customer service-oriented.

• Effective communication skills (both phone and email).

• Previous experience in Healthcare/Medical care is an advantage, though not required.

• Independent worker with a proactive approach to operations improvement.

• Hands-on and team-oriented, requiring minimal supervision.

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Job Title: Facilities and Compliance Executive -Junior (ID7137)
Location: Clementi
Working Hour: Mon to Fri, 9am-6.30pm
Basic Salary: $3000-$4000
Benefits: AL 12days, Performance bonus

Job Description:
• Scheduling preventative maintenance, pest control, horticulture, security management etc
• Monitor facility operations such as maintenance, repairs and renovations
• Supervise contractors to carry out maintenance work to ensure that the upkeep and the Site is maintained to meet the service standard.
• Ensure all licenses and permits are renewed in a timely manner.
• Ensure compliance with health and safety regulations
• Facilitate in business related license renewal and other activities relating with authority and compliance including renewal insurance policy management, electrical renewal and etc.
• Manage vendor relationships and negotiate contracts for various services related to general affairs
• Submit application, monitor and obtain MUIS approval on the certification of new/renewed halal certificates
• Renewal, conduct internal and external audits for ISO 45001 and HACCP related system.
• Any other ad-hoc duties as and when assigned.

Qualifications:
• Minimum Diploma in Facilities Management or equivalent with 3 years of relevant experience in facilities operations management
• Registered Workplace Safety and Health Officer (WSHO) and/or Certified Fire Safety Manager is an advantage
• Able to work under pressure and meet tight deadlines
• Highly motivated and be a self-starter, able to organize and manage multiple tasks concurrently as well as work with limited supervision

Responsibilities

• Sourcing and negotiating service provider quotations
• Managing maintenance schedules
• Coordinating with various stakeholders
• Conducting daily site walks, addressing defects and breakdowns, overseeing repair/replacement works
• Maintaining records, preparing accruals, exercising purchase control
• Coordinating with IT on any troubleshooting of software or hardware
• Participating in fire drills
• Attend to any queries or feedback on defects and breakdown and ensure rectification and repair works are carried out
• Coordinating A&A works and moves
• Handle any administartive duties
• Arranging logistical needs for events, and performing other assigned duties.

Requirements

• Diploma or equivalent
• Min 2 years of facilities management experience, preferably with M&E certification
• Strong organizational and communication skills
• Ability to work under pressure and within deadlines, willingness to work outside office hours if needed
• Proficiency in SAP and Microsoft Office.

All qualified applicants, please send in your resume to:

triciagoh@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

If selected for this position, you will be responsible for performing docketing duties for the United States Attorney's Office, Northern District of California.

Typical duties at the full performance level will include:

• Performs digitization of paper records in compliance with appropriate rules and procedures.
• Serving as a source of procedural and systemic information on all aspects of docketing function.
• Functioning as the docketing system subject matter expert and training other employees on related processes and procedures.
• Researching, inputting, maintaining and extracting data from automated docketing databases and systems spanning from initial referral to case file closure.
• Providing guidance and assistance in managing electronic records and case management procedures.
• Assist in ensuring that case records are in compliance with the Federal Records Act, regulations, policies, and procedures and taking corrective action for records out of compliance.

If selected for this position, you will be responsible for performing docketing duties for the United States Attorney's Office, Northern District of California.

Typical duties at the full performance level will include:

• Performs digitization of paper records in compliance with appropriate rules and procedures.
• Serving as a source of procedural and systemic information on all aspects of docketing function.
• Functioning as the docketing system subject matter expert and training other employees on related processes and procedures.
• Researching, inputting, maintaining and extracting data from automated docketing databases and systems spanning from initial referral to case file closure.
• Providing guidance and assistance in managing electronic records and case management procedures.
• Assist in ensuring that case records are in compliance with the Federal Records Act, regulations, policies, and procedures and taking corrective action for records out of compliance.