Total 2,146 administration assistant job vacancies in Business Management / Project / Planning category in Malaysia

Business Management Executive

As a Business Administration Executive, you will be actively involved in the day-to-day operations of the business. If you have an interest to explore and learn about the general administration of a business, this would be a good role for you.

Administrative

• Providing administrative support to Business Operations Manager on all administrative matters and operational matters.
• Supporting Business Operations for E-invoice implementation and readiness
• Assist and managed monthly tasks of quality checks, monthly reporting, record keeping, compliances, routine checks on internal databases for consistency and accuracy.
• Keep business activity documents well organised and up to date (ie, expenses, claims, etc)
• Organise and archive old business documents.
• Using spreadsheets to track and keep AP up to date.
• Supporting HR in crafting job role description and vetting through CVs.
• Work diligently to support other departments.
• And other tasks as may be assigned from time to time. – develop Travel Policy or Compliance Documentation, Travel approval process, etc.

Project Admin & Scheduling – to collaborate with Project Coordinator

• Manage the time tracking system to generate weekly reports. Identify gaps and follow through to ensure the gaps are addressed accordingly.
• Keep management up to date of resource availability and leave plan.
• Time tracking system – back up to operations manager to manage the system on project creation, assignment permission, creating document template, checklist, etc.
• Assist to manage day-to-day operation activities related to active projects and providing project system support to consultants.

Requirements:

• A relevant bachelor’s degree or higher diploma in business administration, management, marketing or related fields.
• Fundamental knowledge on accounts, taxes or marketing experiences would be a plus.
• Good command of language in Bahasa Malaysia and English.
• Proficiency in Microsoft Office Suite
• Good verbal and written communication skills, and the ability to present ideas clearly.
• Have a positive attitude in learning and completing work.
• Having the following skills would be a plus – Office Management, Filing, Bookkeeping, Proficiency in Microsoft Office Suite, Communication, Attention to Detail, Problem Solving, Reporting and Scheduling, Accountability and able to complete tasks assigned in a proper time frame and manner.
• Comes with 1 -2 years of experience and fresh graduates are encouraged to apply

Perks & Benefits

• Nearby public transport
• Medical insurance

Job Responsibilities:

• Oversee and manage operations across various departments such as Logistics, Manufacturing, General Admin and Manpower planning to ensure smooth day-to-day activities.
• Provide comprehensive support to manager by coordinating departmental activities and managing workflow between different operation site and team members.
• Take charge of employee management, ensuring staff performance aligns with company standards and policies.
• Serve as a liaison with Head of Departments (HODs), ensuring that operational updates and reports are communicated to senior management efficiently.
• Handle travel arrangements and accompany management on business trips when required, taking care of operational matters on-site.
• Perform hands-on tasks from arranging work at lower levels to handling key managerial responsibilities as directed by the leadership team.

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Requirements:

• Male candidate and Mandarin literate is preferred to effectively communicate within the organisation stakeholders ( Business nature requirement)
• Strong leadership and organizational skills, with the ability to manage employees and ensure operational efficiency.
• Experience in operations management or similar roles.
• Willingness to travel and work across multiple departments as per operational needs.
• Bachelor’s Degree/Diploma in Business Administration, Operations Management, Logistics, or related fields.
• At least 3 years of experience in operations management, logistics, or a similar role, with a proven track record of managing teams and improving operational processes.

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Perks & Benefit:

• Competitive salary based on experience.
• Travel allowances
• Opportunities for professional growth.
• Work within a dynamic and fast-paced environment.

Job Responsibilities:

• Oversee and manage operations across various departments such as Logistics, Manufacturing, General Admin and Manpower planning to ensure smooth day-to-day activities.
• Provide comprehensive support to manager by coordinating departmental activities and managing workflow between different operation site and team members.
• Take charge of employee management, ensuring staff performance aligns with company standards and policies.
• Serve as a liaison with Head of Departments (HODs), ensuring that operational updates and reports are communicated to senior management efficiently.
• Handle travel arrangements and accompany management on business trips when required, taking care of operational matters on-site.
• Perform hands-on tasks from arranging work at lower levels to handling key managerial responsibilities as directed by the leadership team.

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Requirements:

• Male candidate and Mandarin literate is preferred to effectively communicate within the organisation stakeholders ( Business nature requirement)
• Strong leadership and organizational skills, with the ability to manage employees and ensure operational efficiency.
• Experience in operations management or similar roles.
• Willingness to travel and work across multiple departments as per operational needs.
• Bachelor’s Degree/Diploma in Business Administration, Operations Management, Logistics, or related fields.
• At least 3 years of experience in operations management, logistics, or a similar role, with a proven track record of managing teams and improving operational processes.

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Perks & Benefit:

• Competitive salary based on experience.
• Travel allowances
• Opportunities for professional growth.
• Work within a dynamic and fast-paced environment.

Profit Management

• Managing the day to day commercial retail operations and achieving sales target.
• Compile and analyse sales results, retail KPIs and identify opportunities and performance gap to improve sales and service.
• Responsible for overseeing the operations of retail outlets, achieving sales targets and profitability, minimizing operating expenses, and implementing sales strategies.
• Planning for Annual Budgets.

Operation Management

• Monitor and ensure compliance to all retail standards and regulatory requirements by trade authorities, complex landlords and department stores.
• Design and implement effective Standard Operating Procedures (SOPs).
• Implement controls in cash collection, stock count schedules, stock control and inventory integrity.
• Ensure security of staff and business areas are in place and theft/pilferage preventive controls, surveillance cameras functioning and monitoring,
• Ensure effective manpower coverage for all stores and submission of staff OT hours.
• Recruit, train, develop, plan, organize the team from time to time
• Ensure housekeeping of all business areas are executed and maintained to the highest level of standards
• Take charge/participate in roadshow and other marketing activities to promote brand
• Drive business expansion by identifying new outlet and store opening opportunities.

Leadership

• Support stores to maintain productivity and retail operations standards, discipline, training and development.
• Cultivate effective communication to build/improve staff motivation and morale leading to a positive working attitude and environment.
• Conduct staff appraisal and performance reviews.
• Lead and coach staff towards achieving the sales goals and service standards and through trainings where required
• To tactically strategize and drive the outlets to achieve sales and services targets.
• To develop, motivate and inspire outlet staff towards maximum performance in surpassing targets via performance driven initiatives and rewards. Analyse outlet staffs Competency Gap and plan their training and development to meet acceptable standards, efficiency and productivity levels.
• To direct the outlet team in ensuring compliance to all policies and procedures. Review the guidelines and provide recommendations to the Management when necessary.
• To resolve escalated key customers’ problems/complaints and provide guidance to the team to ensure fast resolutions to meet the customers’ expectations and satisfaction.
• To effectively drive the outlet based on the Company’s objectives and performance initiatives and its effectiveness to the Management.
• To conduct periodic visits to outlets to ensure the set standards are achieved as well as continuously keep abreast to industry best practices. Ensure efficient and effective management as well as high performance sales.
• To build, enhance and maintain effective relationships with internal and external parties (i.e. local authorities, government bodies, the malls’ management) in order to ensure good support or approval to execute all related operational matters.
• To continuously review, feedback and propose enhancement to internal policies, systems, processes and procedures, and relevant marketing initiatives to ensure it enhance the operational efficiency and effectiveness of outlets.
• To manage, check and enforce all promotional programs, displays and key activities are delivered with the set standards.
• To provide coaching and guidance to outlet staff in meeting acceptable operation standards to achieve Customer Service & Experience objectives.
• To monitor and control the cost structures including manpower cost in achieving profitable, effective and efficient operations at outlets.
• To contact store managers and other outlet staffs to communicate relevant information.
• To mentor and motivate sales staff to put in their best in order to achieve financial goals.
• To develop and implement budget and plans for retail operations.
• To possess knowledge of visual presentation techniques, ability to interpret and achieve visual objectives.
• To work closely with Visual Merchandiser to utilise the space available and merchandises to ultimate profitability.
• To monitor inventory levels to determine the need for stock supply at each retail outlet.
• To set and regulate product pricing using results of market and demand analysis.
• To create customers’ awareness on of the outlets’ products and services.
• To effectively handle additional responsibilities as assigned by the Company on an as-needed basis from time to time

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Free snacks / Happy hours
• Regular team activities
• Medical insurance

工作職責：

• 監督和管理物流、製造、一般行政和人力資源規劃等各部門的運營，以確保日常活動順利進行。
• 透過協調部門活動並管理不同營運地點和團隊成員之間的工作流程，為經理提供全面的支援。
• 負責員工管理，確保員工績效符合公司標準與政策。
• 擔任與部門主管 (HOD) 的聯絡人，確保有效地將營運更新和報告傳達給高階管理層。
• 處理差旅安排，並在需要時陪同管理階層出差，處理現場營運事宜。
• 根據領導團隊的指示，執行從安排較低層級的工作到處理關鍵管理職責的實際任務。

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要求：

• 男性候選人，懂國語優先，能在組織利害關係人內有效溝通（業務性質要求）
• 較強的領導能力和組織能力，具有管理員工和保證營運效率的能力。
• 擁有營運管理或類似職位的經驗。
• 願意根據營運需求跨多個部門出差和工作。
• 工商管理、營運管理、物流或相關領域的學士學位/文憑。
• 至少 3 年營運管理、物流或類似職位經驗，在管理團隊和改進營運流程方面擁有良好的記錄。

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津貼和福利：

• 基於經驗的有競爭力的薪水。
• 旅遊津貼
• 職業發展的機會。
• 在動態和快節奏的環境中工作。

Responsibilities:

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.

Requirements:

• Proven work experience as a personal assistant.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Excellent organisational and time management skills.
• Up-to-date with latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• At least a High School diploma.
• Possess at least a Diploma or higher in Business Studies or certification would be considered an advantage.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Coordinate on-site activities, managing contractors, suppliers, and subcontractors.
• Plan, schedule, monitor, and update the project to meet targets.
• Independently manage construction activities and progress.
• Supervise and lead the project team, ensuring completion within the required timeframe and budget.
• Resolve design-related issues during construction.
• Ensure work quality and oversee health and safety standards on site.
• Collaborate with internal and external stakeholders, including project team members, consultants, sub-contractors, and relevant government agencies, to achieve project objectives.
• Identify and manage project risks to ensure successful delivery.
• Assist the Project Manager with site coordination.

Requirements:

• Diploma, Bachelor and Master in Mechanical/Electrical/ Electronic/Construction or other related discipline required.
• 1+ years of project experience working in the construction industry required
• Experience with facilities construction sites and lift technical are preferred.
• Good command of language; both written and spoken in English and Bahasa Malaysia.
• Motivated, willing to learn, hardworking, result-oriented and a team player.
• Good communication and interpersonal skills.
• Ability to work independently.
• Willing to travel when needed.
• Training will be provided.
• Fresh graduates are encouraged to apply.

Perks & Benefits

• • Allowance (travel spends, transportation, etc.)
  • Nearby public transport
  • Medical insurance

職責：

• 充當經理和內部/外部客戶之間的聯繫點。
• 篩選和轉接電話並分發信件。
• 適當處理請求和查詢。
• 管理日記並安排會議和約會。
• 做好旅行安排。
• 進行聽寫和會議記錄。
• 採購辦公用品。
• 製作報告、簡報和簡報。
• 設計和維護辦公室檔案系統。

要求：

• 擁有豐富作為私人助理的工作經驗。
• 了解辦公室管理系統和程序。
• MS Office 和英語能力。
• 優秀的組織和時間管理能力。
• 了解最新的辦公室小工具和應用程式。
• 能夠同時處理多項任務並確定日常工作的優先順序。
• 優秀的口頭和書面溝通能力。
• 自由裁量權和保密性。
• 至少有高中文憑。
• 至少擁有商業研究文憑或更高學位或認證將被視為一種優勢。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

職責：

• 協調現場活動，管理承包商、供應商和分包商。
• 規劃、安排、監控和更新專案以實現目標。
• 獨立管理施工活動和進度。
• 監督和領導專案團隊，確保在規定的時間和預算內完成。
• 解決施工過程中的設計相關問題。
• 確保工作品質並監督現場健康和安全標準。
• 與內部和外部利害關係人（包括專案團隊成員、顧問、分包商和相關政府機構）合作，以實現專案目標。
• 識別和管理專案風險以確保成功交付。
• 協助專案經理進行現場協調。

要求：

• 需要機械/電氣/電子/建築或其他相關學科的文憑、學士和碩士學位。
• 需1年以上建築業專案經驗
• 有設施施工現場及電梯技術經驗者優先。
• 良好的語言能力；以英語和馬來語書寫和口語。
• 積極主動、樂於學習、勤奮、注重成果、具備團隊合作精神。
• 良好的溝通和人際交往能力。
• 獨立工作的能力。
• 需要時願意出差。
• 將提供培訓。
• 鼓勵應屆畢業生申請。

津貼和福利

• • 津貼（旅費、交通費等）
  • 附近的公共交通
  • 醫療保險

義務和責任

1. 辨識並尋求倉儲、倉儲和物流領域的新商機。制定並實施有效的策略來獲取新客戶並擴大我們的市場份額。

2. 與主要客戶和利害關係人建立並維持牢固的關係。了解客戶需求，解決客戶疑慮，確保客戶滿意。充當客戶和內部團隊之間的聯絡人。

3. 進行深入的市場研究，以確定產業趨勢、競爭格局和潛在商機。為業務成長提供見解和建議。

4. 透過有效地展示我們的倉儲、倉儲和物流解決方案，達到並超越銷售目標。與銷售團隊合作制定和實施銷售策略。

5. 準備並向潛在客戶提出令人信服的建議和演示。根據客戶需求和行業最佳實踐客製化解決方案。

6. 與營運、物流和其他內部團隊密切合作，確保客戶專案的無縫執行。在定價策略、服務交付和客戶滿意度計劃方面進行協作。

7. 產生有關業務發展活動、銷售業績和市場趨勢的定期報告。分析數據以做出明智的決策並調整業務發展策略。

職位需要

1. 工商管理、行銷或相關領域學士學位。

2. 具有倉儲物流產業業務開發、銷售或客戶管理的豐富經驗。

3.對供應鏈管理和物流運作有深入的了解。

4.優秀的溝通、談判、表達能力。

5. 能夠與客戶和內部團隊建立並維持有效的關係。

6. 以結果為導向，有達到和超額銷售目標的記錄。

津貼和福利

• 績效獎金
• 津貼
• 醫療保險
• 個人發展機會

Job Descriptions:

Project Management:

• Responsible for the smooth and proper implementation of landscape & interior design from conception to completion, ensuring alignment with organizational objectives and design standards.

• Involve in planning and design coordination process from conceptual design, zoning layout planning, facilities proposal, material interaction process to construction and completion within the established budget, schedule and quality standards.

Design and Documentation:

• Analyse landscape & ID designs that meet market requirement and project specifications.

• Checking detailed drawings and specifications.

• Ensure design solutions are functional, aesthetically pleasing, and compliant with relevant codes and regulations.

Coordination and Collaboration:

• Collaborate with other design professionals, including architects, engineers, interior designers, and landscape architects, to ensure a cohesive design approach.

• Participate and attend Client & Consultant Meeting for the overall planning, landscape, masterplan and technical meetings to ensure the design intent is maintained throughout the construction process.

• Coordinate with contractors, consultants, and authorities to ensure all aspects of the project meet regulatory requirements and project specifications.

• Coordinate with Contract Department to address issues related to contracts, facilities direct awards, landscape and ID materials, and specifications.

• Coordinate with Marketing & Branding Department, to address issues related to brochure and model preparation for marketing purpose.

• Coordinate with Property Management & Customer relation Department, to address issues related to Landscape maintenance.

• Attend meetings with authorities and consultants, prepare detailed reports, and communicate effectively to ensure all stakeholders are informed of project progress.

Quality Assurance:

• Review design layouts and details to ensure safety, practicality, cost efficiency, aesthetic value, functionality and customer experience.

• Ensure that all design work meets quality standards and complies with regulatory requirements.

• Conduct site visits to monitor construction progress, resolve issues, and ensure adherence strictly to the approved designs and specifications. Innovation and Research:

• Stay current with landscape and ID design trends, Technologies, and best practices.

• Incorporate sustainable design practices and innovative solutions into projects.

• Conduct research and analysis to support design decisions and improve projects outcomes. Job

Requirements:

• Candidate must possess at least a Bachelor’s Degree in Landscape Architecture from a recognized institution.

• At least 7years – 9years working experience in consultant & property development industry will be an added advantage.

• Experience in Highrise mixed development, landed & township Development.

• Have a flair for design and creativity with a keen sense of attention to detail.

• Candidate must possess good attitude and personality with organizational skills, creative and practical skills to learn and grow with the company.

• Good command of written and spoken in Bahasa Malaysia, Mandarin & English.

• Required skill(s): Revit, MS Office, Adobe Photoshop, Adobe Illustrator, Autocad, Enscape and Sketchup

• A team player and willing to travel for attend coordination and site meetings

• Perform other duties as assigned by the superior.

Perks & Benefits

• Employee equity

職位描述：

專案管理：

• 負責景觀和室內設計從構思到完成的順利、正確實施，確保與組織目標和設計標準保持一致。

• 參與規劃和設計協調過程，從概念設計、分區佈局規劃、設施建議、材料互動過程到在既定預算、進度和品質標準內施工和完成。

設計和文件：

• 分析滿足市場需求和專案規格的景觀和ID 設計。

• 檢查詳細圖面和規格。

• 確保設計解決方案實用、美觀且符合相關規範和法規。

協調與協作：

• 與其他設計專業人士（包括建築師、工程師、室內設計師和景觀設計師）合作，以確保設計方法具有凝聚力。

• 參與並出席客戶和顧問會議的總體規劃、景觀、總體規劃和技術會議，以確保在整個施工過程中保持設計意圖。

• 與承包商、顧問和當局協調，確保專案的各個方面都符合監管要求和專案規範。

• 與合約部門協調，解決與合約、設施直接授予、景觀和ID 材料以及規範相關的問題。

• 與行銷和品牌部門協調，解決與行銷目的宣傳冊和模型準備相關的問題。

• 與物業管理和客戶關係部門協調，解決與景觀維護相關的問題。

• 參加與當局和顧問的會議，準備詳細報告並進行有效溝通，以確保所有利害關係人了解專案進度。

品質保證：

• 檢視設計佈局和細節，以確保安全性、實用性、成本效率、美學價值、功能和客戶體驗。

• 確保所有設計工作符合品質標準並符合法規要求。

• 進行現場考察，監控施工進度，解決問題，並確保嚴格遵守核准的設計和規範。創新與研究：

• 隨時了解景觀和ID 設計趨勢、技術和最佳實踐。

• 將永續設計實踐和創新解決方案納入專案。

• 進行研究和分析以支援設計決策並改善專案成果。工作

要求：

• 候選人必須至少擁有認可機構頒發的景觀設計學士學位。

• 至少7年至9年在顧問和房地產開發行業的工作經驗將是一個額外的優勢。

• 高層混合開發、地產及城鎮開發的經驗。

• 具有設計和創造力的天賦，以及對細節的敏銳關注。

• 候選人必須具備良好的態度和個性，具有組織能力、創造力和實踐能力，能夠與公司一起學習和成長。

• 良好的馬來語、國語和英語書寫和口語能力。

• 所需技能：Revit、MS Office、Adobe Photoshop、Adobe Illustrator、Autocad、Enscape 與 Sketchup

• 具備團隊合作精神，願意出差參加協調與現場會議

• 執行上級指派的其他職務。

津貼和福利

• 員工股權