Total 17 procurement executive job vacancies in Legal / Public / Security category in Malaysia

Job Responsibilities

Tender & Bidding

• Prepare quotation and compile documentation for all branch / department’s projects.
• To determine the scope and timeline of new bids and coordinate the preparation of the bid by ensuring that other contributors able to provide information on time based on the standard answering method to client’s needs.
• Prepare tender list to track and update the historical information/project details.
• Coordinate and provide support to the project planning or contract department after the project rewarded.

Contract Management

• Draft, review and negotiate contracts, agreements, and other legal documents.
• Ensure all contract are in compliance with company policies, legal requirement and industry regulations.
• Maintain a comprehensive database of all contracts and related documentation.

Negotiation

• Lean contract negotiations with clients, suppliers and other stakeholders to achieve favorable terms and conditions.
• Resolve any contractual disputes or issues that arise during the negotiation process.

 Compliance & Risk Management

• Monitor contract compliance and ensure that all parties adhere to the agreed-upon terms and condition.
• Identify and mitigate potential risks associated with contracts.
• Collaborate with the legal team to address any legal issue related to contracts.

 Stakeholder Communication

• Serve as the primary point of contract for contract-related inquiries from internal and external stakeholders.
• Provide guidance and support to other departments on contractual matters.

Reporting & Documentation

• Prepare and present regular reports on contract status, compliance and performance.
• Ensure that all contract documentation is accurately maintained and easily accessible.

Job Requirements:

• Bachelor’s degree in Engineering/ Business Administration/ Law or related field
• Minimum 3 years of working experience in contract management/tender/procurement or similar role.
• Experience working in construction industry & handling ISO 9001:14001 & 45001 matters will be an advantage.

Skills Needed

• Meticulous and sharp with detail.
• Strong understanding of contract law & legal terminology.
• Excellent negotiation and communication skills.
• Detail-oriented with strong organizational skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.

Perks & Benefits

• Outpatient Medical Benefits
• Travel Allowance (Reimbursement)
• Training & Development
• Open Culture

We are a medium-sized firm, seeking five (5) Executive Personal Assistants to provide managerial and administrative support to the Managing Director (MD). This role involves handling the MD’s schedule, coordinating with internal/external clients, and managing communication, particularly with our China and Hong Kong counterparts.

Fresh Grad welcome to apply

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Position Overview:

The Trademark Executive will possess 3 to 5 years of experience in the Intellectual Property (IP) industry, specifically handling trademark, copyright, industrial design rights, and trade secrets. This role involves managing contentious IP matters, advising clients, and leading projects within the department. The individual will also be responsible for training and supervising junior staff, while maintaining a high level of quality and efficiency.

Key Responsibilities:

Client Consultancy:

Provide consultancy services to clients on IP rights, specifically focusing on trademarks, trade secrets, copyright, and industrial design rights. Ensure clients are guided through all aspects of their IP matters.

Trademark & Design Prosecution:

Prepare and manage all documentation for client trademark and design registrations, ensuring efficient prosecution of applications. Draft submissions and arguments in response to office actions and manage oppositions.

Contentious Matters & Dispute Resolution:

Handle complex and contentious IP matters, including disputes, investigations, negotiations, and oppositions. Draft and review agreements and submissions for hearings and contentious cases.

Client Communication & Project Management:

Act as the point of contact for large-scale and special clients, managing their specific IP needs. Lead and manage projects within the department, ensuring all objectives are met and maintaining high-quality standards.

Training & Supervision:

Train and supervise junior executives and paralegals, ensuring they carry out their tasks efficiently. Review drafts prepared by junior staff and assist in creating systems and templates to increase productivity.

Thought Leadership & Knowledge Sharing:

Present seminars, deliver talks, webinars, and write articles on IP-related topics. Keep updated on trends, developments, and legislative rulings impacting IP administration. Research procedural changes and serve as a subject matter expert.

Quality Control & Deadline Management:

Ensure timely responses to office actions and client inquiries, adhering to strict deadlines. Review and maintain the quality of work in line with the firm's standards.

Departmental Improvement & Innovation:

Propose solutions to departmental challenges, identify areas for improvement, and contribute to strategic initiatives to enhance the department's performance and workflow.

Qualifications:

• Education:
• Degree in Law, History, English Literature, or Psychology, with above-average academic results from reputable universities.
• Experience:
• Minimum of 3 years of experience in the Intellectual Property field, with experience in conducting trademark searches and advising on trademark, design, and copyright law. Experience in filing trademark, design, and copyright applications is required.
• Skills & Competencies:
  • Excellent command of English with strong writing and verbal communication skills.
  • Strong conceptual, analytical, and reasoning abilities.
  • Detail-oriented with excellent time management and organizational skills.
  • Ability to work independently and handle pressure in a deadline-driven environment.
  • Strong interpersonal skills and a collaborative team player.
  • Demonstrates integrity, ethical work practices, and a commitment to continuous learning.

Preferred Attributes:

• Experience in managing contentious IP cases and advising clients on opposition and dispute resolution matters.
• A proactive approach to problem-solving and innovation within the department.
• Fun to work with, considerate of others' needs, and embraces lifelong learning.
• The ability to converse in Mandarin is a bonus

Benefits

• KWSP
• SOCSO
• Employee Insurance (AIA)
• Annual Performance Bonus
• Company trips
• Annual and medical leave shall be in accordance with the prevailing Labour Law
• Annual Increment (based on performance)

Additional Benefits

• Bonus
• Near to Public Transport
• Medical Claim
• Performance Incentive

Position Overview:

The Patent Executive (Entry-Level) will have up to 3 years of experience in the Intellectual Property (IP) industry. The role involves assisting in patent-related tasks such as conducting patent searches, drafting specifications, handling patent filings, and managing communications with clients, associates, and IP offices. The individual will also contribute to writing articles, attending networking events, and supporting business development activities.

Role Purpose:

• Provide support and basic consultancy services on patent-related matters.
• Assist in preparing patent specifications, reports, and other related documentation.
• Help manage the prosecution of patent applications, ensuring timely responses to office actions.
• Communicate with clients, associates, and IP offices on procedural matters.
• Contribute to the firm's thought leadership by writing articles and attending events.

Key Responsibilities:

• Patent Searches & Analyses: Assist in conducting patent searches for novelty, freedom-to-operate, and infringement analyses. Work with senior team members to interpret and analyze search results to provide basic recommendations to clients.
• Patent Specification Drafting: Assist in drafting and preparing patent specifications for filing. Ensure all relevant forms and documentation are accurately prepared and submitted within deadlines.
• Patent Prosecution Support: Support the management of patent applications by preparing responses to office actions and substantive examination reports. Assist in handling amendments to applications as directed by senior team members.
• Client Communication: Communicate with clients on basic procedural aspects, such as necessary documentation, fees, and timelines. Assist in maintaining clear and timely communication regarding the status of applications.
• Docketing & Deadline Management: Help maintain client records and docketing systems, ensuring all correspondence, documents, and reminders are tracked and managed ahead of deadlines. Ensure that filing is done accurately and in a timely manner.
• Invoicing & Filing Management: Assist in issuing invoices within specified timelines and ensure that all necessary fees are prepared for filing. Support follow-up processes to ensure payments and filings are completed.
• Knowledge Development & Writing: Write basic articles on patent-related topics and support the firm’s knowledge-sharing initiatives. Assist in the preparation of presentations or talks under the guidance of senior executives.
• Networking & Business Development Support: Attend relevant networking events and conferences to build relationships within the IP industry. Support business development efforts by promoting the firm's services through engagement and outreach.

Qualifications:

Education: Degree in Engineering, Science, or a related technical field, with good academic performance from reputable universities.

Experience: Up to 3 years of experience in the Intellectual Property field, specifically in patent-related work. Experience in conducting basic patent searches, drafting, or filing patent applications is preferred.

Skills & Competencies:

• • Strong attention to detail and good organizational skills to manage multiple tasks and deadlines.
  • Basic understanding of patent law and procedures, with a willingness to learn and develop expertise.
  • Good analytical skills to assist in patent searches and reporting.
  • Excellent communication skills in English, both written and verbal.
  • Ability to work under supervision and collaborate with senior team members.
  • Strong work ethic, with a proactive and eager approach to learning.

Preferred Attributes:

• Familiarity with IP docketing systems or patent filing software.
• A positive attitude, with a willingness to develop in the IP field.
• Fun to work with, team-oriented, and open to learning from more experienced colleagues.

Benefits

• KWSP
• SOCSO
• Employee Insurance (AIA)
• Annual Performance Bonus
• Company trips
• Annual and medical leave shall be in accordance with the prevailing Labour Law
• Annual Increment (based on performance)

Additional Benefits

• Bonus
• Near to Public Transport
• Medical Claim
• Performance Incentive

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

IMMEDIATE HIRE

We are specialists in corporate advisory, corporate financing, and strategic advisory. We are proud of our affiliations with professional firms from the Accounting, Audit & Legal industry.

The Department of Corporate Finance has been actively involved in insolvency practice since 2007 whilst our Partners have over 15 years of practice in the area of insolvency.

This is a contract position (12 months). Candidates who meet the minimum requirement and senior candidates are welcome to apply.

Responsibilities:

1. Draft correspondences, reports, presentations and attend to statutory meetings
2. Handling administrative and management of cash books and accounts of companies under liquidation and/or receivership
3. Attend client meetings & creditors meetings
4. Conducting company searches and lodgements of documents/forms with SSM
5. Ensure compliance of legal formalities are adhered to with regards to companies under liquidation and/or receivership - advertisements, gazettes, liaising with insolvency department, etc

Requirements:

1. Possess at least a Bachelor's Degree in Law (LLB) /Accounting/Finance or equivalent
2. At least 3 years of experience in the field of insolvency/liquidation work
3. Strong understanding of corporate law, commercial transactions, mergers and acquisitions, contract law, and regulatory compliance and corporate governance principles.
4. Familiar with SSM, LHDN, Insolvency compliance, accounting standards, tax laws, and filling procedure.
5. Ability to work independently and is a collaborative team player with attention to detail
6. Ethical and committed to client confidentiality.
7. Good written and verbal communication skills (English & Bahasa Malaysia)
8. Able to work long hours and travel when required
9. Able to work under pressure and within tight deadlines.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Open culture

Jobs description:

• Attend to daily administrative office function;
• Data entries for receipts and expenses;
• Assist with secretarial admin and record filing;
• Maintain and update employees leaves record;
• Assist to generate monthly payslips;
• Other ad hoc admin duties such as courier arrangement, and etc. from time to time.

Requirements:

• Pleasant personality;
• Committed and dedicated;
• Computer literate.

Job Description & Requirements

Altum Law Corporation is a boutique law firm that practises corporate law exclusively. We focus on capital markets, mergers and acquisitions (M&A), regulatory compliance and governance matters, private equity and private clients. We were recently ranked in Legal500 for our capital markets practice. We are currently looking for Paralegal / Legal Associate to join our team of lawyers.

Key Responsibilities

1. Supporting and assisting our team of lawyers in drafting legal and corporate secretarial documents such as corporate resolutions, agreements, circulars and announcements, wills and trusts etc

2. Regulatory filings with government agencies such as the Singapore Exchange, ACRA, IRAS

3. Legal research

4. Opportunity to liaise and interact directly with clients and other professionals in legal, audit and accounting and tax.

Who we are looking for

The ideal candidate should have the following:

- A diploma or degree (preferably in law) obtained from a reputable educational institution

- Excellent written and spoken communication skills in English

- Strong work ethics

- Excellent interpersonal relationship skills

- Ability to work both independently and in a team

- Proficiency in the Microsoft suite of products, especially MS Word

- Prior work experience in law firms would be a plus, although fresh graduates are welcome to apply

What we have to offer

- Competitive remuneration that is commensurate with your experience

- Collegiate working environment

- Opportunities for career growth and professional development through further training.

If you are looking to work in a tight-knitted and friendly team and you think you have what we are looking for, please email your CV to recruitment@altumlaw.sg.

Working hours: 10am to 6pm (Monday to Friday)

Working location: Woods Square

Key Responsibilities:

• Develop and maintain relationships with media contacts to secure coverage for the organization’s initiatives, events, and achievements
• Write, edit, and distribute press releases, media alerts, and other promotional materials to effectively communicate the organization’s message
• Plan and coordinate public relations events, press conferences, and promotional activities to enhance the organization’s visibility and reputation
• Create engaging content for various channels, including social media, blogs, and newsletters, to promote the organization’s brand and initiatives
• Assist in developing crisis communication strategies and respond to media inquiries during challenging situations to protect the organization’s image
• Monitor media coverage and conduct research to analyse public opinion and assess the effectiveness of PR campaigns
• Work closely with marketing, communications, and other departments to align PR strategies with overall business objectives
• Engage with key stakeholders, including clients, community partners, and influencers, to build positive relationships and enhance the organization’s reputation
• Prepare regular reports on PR activities, media coverage, and campaign effectiveness to evaluate the success of public relations efforts
• Advocate for and promote the organization’s brand identity through various channels to build awareness and positive perceptions in the market

Requirements:

• Minimum Diploma and above
• Strong verbal and written communication skills, with the ability to create engaging content and effectively convey messages
• Familiarity with social media platforms and their role in public relations, including content creation and audience engagement
• Excellent organizational and time management skills, with the ability to handle multiple projects and deadlines simultaneously
• Ability to work collaboratively within a team and contribute positively to group efforts while also being self-motivated

EA Reg. Number: R21100629

EA License Number: 22C1278

If selected for this position, you will serve as a Litigation Support Specialist responsible for providing a variety of technical, analytical, and legal support services to facilitate litigation decisions, trial preparation, and presentation. Typical work assignments will include:

• Evaluating electronic files and developing a plan for their handling and management, organizing voluminous case information for efficient retrieval through automated means such as scanning, indexing, and controlling of documents into a database for review. Performs quality control on processed files and addresses any identified issues.
• Generating electronic discovery productions that comply with production specifications and deadlines.
• Preparing computerized trial presentation programs.
• Maintains accurate and current records regarding incoming electronic case materials, adhering to office tracking protocols, such as by completing standardized inventory or tracking forms and index of processed materials.
• Uses document review database functions such as coding, tagging, advanced searching, sorting, filtering, and analytics (e.g., threading, stemming) for the case team and advises litigation teams on these functions' use.

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division, Fresno office, by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division, Sacramento office, by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Civil Division, Sacramento office, by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.

If selected for this position, you will serve as a Litigation Support Specialist responsible for providing a variety of technical, analytical, and legal support services to facilitate litigation decisions, trial preparation, and presentation. Typical work assignments will include:

• Evaluating electronic files and developing a plan for their handling and management, organizing voluminous case information for efficient retrieval through automated means such as scanning, indexing, and controlling of documents into a database for review. Performs quality control on processed files and addresses any identified issues.
  
• Generating electronic discovery productions that comply with production specifications and deadlines.
  
• Preparing computerized trial presentation programs.
  
• Maintains accurate and current records regarding incoming electronic case materials, adhering to office tracking protocols, such as by completing standardized inventory or tracking forms and index of processed materials.
  
• Uses document review database functions such as coding, tagging, advanced searching, sorting, filtering, and analytics (e.g., threading, stemming) for the case team and advises litigation teams on these functions' use.

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division, Sacramento office, by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.