Total 11 Junior Executive level Human Resources job vacancies in US - California - Thousand Oaks

• Subject matter expert and sole Human Resources Assistant (Military) in a unit overseeing the Cadet ROTC program.
• Directs interpretation and application of regulatory guidance, identifies solutions, and advises on policy compliance.
• Manage enrollment documents to coordinate training and resolve disenrollment while liaising with other recruiters for Cadet placement.
• Processes scholarship forms, counsels on program requirements, initiates reimbursements, and verifies financial payments for contracted Cadets.
• May serve as a Unit Prevention Leader, ensuring testing compliance and coordination of assigned duties.
• Monitors Cadet life cycle, advises on academic performance, and coordinates Human Resource Support efforts within the task force.

• You will apply basic Human Resources (HR) regulations, rules and procedures to perform a wide variety of functions in support of recruitment and placement operations.
• You will generate and prepare reports by extracting data and creating spreadsheets, using these reports to verify accuracy of information within database.
• You will input and manipulate data to ensure accurate processing of a full range of personnel actions. Actions may range from accessions, separations, position changes, reassignments, realignments, promotions, and transfers.
• You will consolidate records for employees who have transferred from other Agencies to ensure leave, retirement and other information accrues accurately.
• You will apply pay setting rules for general schedule employees for adherence to regulatory requirements.

The primary duties of this position are:

• Process a wide range of human resources transactions related to recruitment and placement, and classification.
• Assist HR Specialist with the onboarding of new employees to include arranging for physical examinations, completion of all appropriate benefits forms, extending job offers, coordinating entry-on-duty and/or release dates and coordinates with other related functional offices involved in on-boarding.
• Responsible for administrating oath of office and ensuring onboarding forms are completed and signed, and secures all required documentation e.g., proof of citizenship, transcripts etc.
• Participate in the execution of merit placement/promotion programs.
• Review and verify information on requests for vacancies to determine the nature of the staffing action required and to ensure correctness.
• Contact applicants for employment and furnish information regarding vacancies and mandatory requirements.
• Analyze and evaluate individuals' applications to determine basic eligibility.
• Provide advice and assistance in restructuring of positions for fill at lower grades determining selective placement factors, ranking factors, crediting factors, and the degree to which each factor is met.
• Assist classification specialist by performing job audits and making classification determinations on a variety of clerical, and technical occupations.
• Interprets and provides guidance related to program benefits, options, changes, open season enrollments, and conversion rights.
• Resolves processing problems involving pay and employee benefits.
• Processes a full range of recurring and unique personnel actions for an assigned group of general schedule, prevailing rate, and bargaining board positions and employees to include appointment, placement, pay, benefit, separation, and position actions.
• Corresponds with former employing agencies and the National Personnel Records Center to obtain previous employment and leave records.
• Prepares forms pertaining to life and health insurance, the thrift savings plan, and unemployment compensation.

WHAT IS THE HUMAN CAPITAL OFFICE (HCO) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Human Capital Office of Human Resource Operations, Human Resource Shared Services

The following are the duties of this position at the full working level.

• Conducts telephone and chatbot interviews or similar virtual technology to collect, interpret, and analyze information specific to customer's individual issues and requests for information. Services provided by the incumbent cover a wide range of issues, including but are not limited to: Personnel/Payroll/Employment, Facilities Management, Financial Services, Procurement, EEO, and Labor Relations contacts.
• Prepares written replies and explanations to customers' requests for service or information and conducts necessary follow-ups to ensure that customer receives timely and satisfactory responses to their requests. Provides guidance to customers on how to navigate and utilize new or unfamiliar software or tools (e.g., chatbot and/or similar virtual technology).
• Resolves questions involving complex employee account issues/problems initiated by the individual,
  management or discovered by the HRA by conducting research, diagnosing the issue, and providing technical information to employees and managers on a wide range of issues.
• Reviews customer requests to identify potential and existing problems. Researches specific issues, defines probable causes, and suggests chatbot and/or similar virtual technology. Gathers pertinent statistics or information, reports findings, and recommends solutions to problems or corrective actions.
• Revises procedures, controls etc., as indicated by studies or assigned by analyst. Prepares memoranda, reports, and charts showing findings or recommendations.

• You will provide technical support and advice to co-workers, employees, and supervisors at various levels of the organization and as necessary research answers to customer questions.
• You will prepare and review paperwork to be processed and ensure the paperwork is complete and accurate before and after processing.
• You will administer the onboarding process for new hires ensuring the proper forms are completed and that the new hires are brought onboard in a timely and effective manner.
• You will utilize computer programs, such as DCPDS, USA Staffing and Onboarding Manager, E-Verify, and Civilian Workflow Automation (CWA) tool.

• You will provide technical support and advice to co-workers, employees, and supervisors at various levels of the organization and as necessary research answers to customer questions.
• You will prepare and review paperwork to be processed and ensure the paperwork is complete and accurate before and after processing.
• You will administer the onboarding process for new hires ensuring the proper forms are completed and that the new hires are brought onboard in a timely and effective manner.
• You will utilize computer programs, such as DCPDS, USA Staffing and Onboarding Manager, E-Verify, and Civilian Workflow Automation (CWA) tool.

Recruiting/Staffing (includes but not limited to):

• Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed. At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties including the above and the following:
• Contacts selectees and offers positions.
• Provides initial background investigation documents to appointees after offer of position.
• Prepares new hire documents for orientation.
• Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
• Maintains job vacancy files, ensuring adherence to regulations.
• Notifies applicants of non-selection.

• Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
• Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response.
• May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes.
• May be required to present HR-related training to FFR personnel.
• Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
• Enters data into recruitment and staffing trackers for updates.
• Maintains various files; performs file disposals according to prescribed schedule.
• May initiate and process T1 background investigation documents including electronic questionnaires for NAF personnel serving in Non-Sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
• Generates reports serving various purposes (e.g., staffing rates, due dates, etc.).
• Recommends changes to standard procedures
• Attends required local and regional meetings as HR representative.

• Advises managers of available position descriptions.
• Provides copies of position description to managers, supervisors and employees as needed.

• Communicates with employees about routine matters for resolution
• Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review.

• Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness)
• Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
• Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information
• Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

• Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants).
• Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information.
• Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

• Provides administrative and/or technical supervision (including hiring, discipline, evaluation, and training) for (1) Human Resources Clerk/Assistant, NF-0203-02.
• Directs work to be accomplished by staff.
• Assigns work based on priorities, difficulty and requirements of assignments, and staff capabilities.
• Conducts annual performance reviews of staff.
• Participates in section staffing decisions.
• Ensures staff receives proper training to fulfill requirements of their positions.
• Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary.
• Supports Commander, Navy Installations Command's (CNIC) Equal Employment. Opportunity (EEO) policy; fosters a work environment free of discrimination, harassment, and/or reprisal; and ensures equitable treatment of all staff.

1. Autonomously and expertly executes all military personnel programs/processes at a geographically separated satellite military personnel office.
2. Represents the Military Personnel Section while coordinating with a variety of installation and functional area organizations.
3. Uses a variety of automated military personnel systems, hardware, software, and peripherals in the performance of military personnel functions.

The primary duties of this position are:

• Process a wide range of human resources transactions related to recruitment and placement, and classification.
• Assist HR Specialist with the onboarding of new employees to include arranging for physical examinations, completion of all appropriate benefits forms, extending job offers, coordinating entry-on-duty and/or release dates and coordinates with other related functional offices involved in on-boarding.
• Responsible for administrating oath of office and ensuring onboarding forms are completed and signed, and secures all required documentation e.g., proof of citizenship, transcripts etc.
• Participate in the execution of merit placement/promotion programs.
• Review and verify information on requests for vacancies to determine the nature of the staffing action required and to ensure correctness.
• Contact applicants for employment and furnish information regarding vacancies and mandatory requirements.
• Analyze and evaluate individuals' applications to determine basic eligibility.
• Provide advice and assistance in restructuring of positions for fill at lower grades determining selective placement factors, ranking factors, crediting factors, and the degree to which each factor is met.
• Assist classification specialist by performing job audits and making classification determinations on a variety of clerical, and technical occupations.
• Interprets and provides guidance related to program benefits, options, changes, open season enrollments, and conversion rights.
• Resolves processing problems involving pay and employee benefits.
• Processes a full range of recurring and unique personnel actions for an assigned group of general schedule, prevailing rate, and bargaining board positions and employees to include appointment, placement, pay, benefit, separation, and position actions.
• Corresponds with former employing agencies and the National Personnel Records Center to obtain previous employment and leave records.
• Prepares forms pertaining to life and health insurance, the thrift savings plan, and unemployment compensation.

The following are the duties of this position at the GS-7. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties and will receive training to help you grow in this position.

• Processes a fall range of actions, including those that have unusual conditions or issues requiring deviation from standard procedures to complete the action.
• Assists HR specialists and others by performing structured segments of their work or participating on projects and studies.
• Performs detailed review of records and other documentation, preparing and presenting summaries of information preparatory to further analysis and processing.
  Conducts interviews to identify and organize pertinent facts of a situation.
  

The following are the duties of this position at the GS-7. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties and will receive training to help you grow in this position.

• Processes a fall range of actions, including those that have unusual conditions or issues requiring deviation from standard procedures to complete the action.
• Assists HR specialists and others by performing structured segments of their work or participating on projects and studies.
• Performs detailed review of records and other documentation, preparing and presenting summaries of information preparatory to further analysis and processing.Conducts interviews to identify and organize pertinent facts of a situation.