Total 10 Junior Executive level Health / Beauty / Fitness job vacancies in Portland,OR

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Assists with the acquisition and inventorying of resource materials and equipment including telephones, computers, printers, fax machines, filing cabinets, desks, archive boxes, etc.

Performs administrative work, which includes management of research leadership schedules or day-to-day plans. Identifies schedule/time required, and estimates resources required.

Assists and updates office documents, standard operating procedures, and related materials.

As confidential assistant, establishes and maintains files of correspondence and other documents related to investigations, performance appraisals, competency folders and other sensitive matters. Independently searches and provides all appropriate reference material.

Provides oversight of center needs related to facilities, engineering, and environment of care. Research best practices and makes recommendations to management regarding use of space.
Manages equipment, furniture, supplies and ensures proper resources are available to staff.
Schedules large center meetings (i.e., All Staff Meetings or Strategic Planning); obtains meeting space, prepares agendas, and types minutes in appropriate format and in final form for signature.

Ensures all IT components of video conferences are planned and functioning; obtains IT expert assistance if required for troubleshooting. Writes work-instructions or job aids to describe administrative work processes and modifies as needed.

Provides back-up support for the Research Service web site management function.

Assists with reviewing new content for compliance with all mandates, requirements, and best practices for VA program internet sites.

Assists with sourcing feedback from researchers and Research Service staff to ensure the site remains useful, accurate, and up to-date.

Provides support and manages program level travel administration and meeting coordination which includes conducting cost estimates for meeting locations, preparing forms and packets for approvals, working with project management and travelers on hotel, meeting room, travel arrangements.


Work Schedule: M-F 8:00am - 4:30pm
Recruitment & Relocation Incentives: Not authorized
Critical Skills Incentive (CSI): Not Approved
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Starting at $52,734 Per Year (GS 7-9)

The duties of the Dental Assistant position include, but are not limited to:

• Sets up operatory and/or surgery suite for planned dental procedure and cleans dental unit for timely turnover
• Passes instruments safely, accurately, and efficiently
• Keeps operative field clear of debris and retracts oral tissues effectively and comfortably
• Prepares dental medicaments and impression materials per manufacturer's instructions
• Accomplishes all intra-operative procedures within standard infection control protocols
• Assists in routine general dental procedures using concepts of four-handed dentistry
• Assists in specialized dental procedures, such as oral surgery, endodontics, periodontics, prosthodontics, implant placement and restoration
• Maintains both routine and specialty dental equipment per manufacturer instructions and dental service standards
• Exposes both standard and specialty dental imaging (i.e. TMJ, ceph, cone beam) in traditional and/or digital formats
• Dental imaging safety techniques are utilized, and retakes are minimized
• Demonstrates proper infection control procedures in setting up and cleaning operatories Disinfects oral appliances to prevent cross contamination
• Properly prepares instruments for transfer to SPD for sterilization
• Follows all Standard Operating Procedures for Reusable Medical Equipment
• Utilizes all proper PPE per national and local policies
• Follows all hospital infection control protocols including hand hygiene
• Pours impressions and prepares study models
• Makes final denture impression trays and prepares bite rims Fabricates athletic mouth guards and bleaching trays
• Performs other dental laboratory functions as time and skill levels allow

Work Schedule: Monday - Thursday, 7:30am to 5:00pm and Friday 7:30am -4:00pm
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Authorized
Permanent Change of Station (PCS): Not Authorized

Starting at $41,714 Per Year (GS 3-6)

The duties of the Dental Assistant position include, but are not limited to:

• Sets up operatory and/or surgery suite for planned dental procedure and cleans dental unit for timely turnover
• Passes instruments safely, accurately, and efficiently
• Keeps operative field clear of debris and retracts oral tissues effectively and comfortably
• Prepares dental medicaments and impression materials per manufacturer's instructions
• Accomplishes all intra-operative procedures within standard infection control protocols
• Assists in routine general dental procedures using concepts of four-handed dentistry
• Assists in specialized dental procedures, such as oral surgery, endodontics, periodontics, prosthodontics, implant placement and restoration
• Maintains both routine and specialty dental equipment per manufacturer instructions and dental service standards
• Exposes both standard and specialty dental imaging (i.e. TMJ, ceph, cone beam) in traditional and/or digital formats
• Dental imaging safety techniques are utilized, and retakes are minimized
• Demonstrates proper infection control procedures in setting up and cleaning operatories Disinfects oral appliances to prevent cross contamination
• Properly prepares instruments for transfer to SPD for sterilization
• Follows all Standard Operating Procedures for Reusable Medical Equipment
• Utilizes all proper PPE per national and local policies
• Follows all hospital infection control protocols including hand hygiene
• Pours impressions and prepares study models
• Makes final denture impression trays and prepares bite rims Fabricates athletic mouth guards and bleaching trays
• Performs other dental laboratory functions as time and skill levels allow

Work Schedule: Monday - Thursday, 7:30am to 5:00pm and Friday 7:30am -4:00pm
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Authorized (PORTLAND LOCATION ONLY)
Permanent Change of Station (PCS): Not Authorized

Starting at $41,714 Per Year (GS 00)

Major duties may include but are not limited to:

• Distribute and balance the workload among employees in accordance with established workflow or job specialization, assure timely accomplishment of the assigned workload, and assure that each employee has enough work to keep busy.
• Keep in touch with the status and progress of work, and make day-to-day adjustments in accordance with established priorities, obtaining assistance from the supervisor on problems that may arise, such as backlogs which cannot be disposed of promptly.
• Instruct employees in specific tasks and job techniques and make available written instructions, reference materials and supplies.
• Maintain a current knowledge and answer questions of other employees on procedures, policies, directives, etc. and obtain needed information or decisions from supervisor on problems that come up.
• Ensure the Beneficiary Travel office staff provide transportation at Government expense to beneficiaries and their attendants traveling to and from VA facilities and other places for examination, treatment, or care.
• Share the responsibility with the Supervisory Transportation Assistant for all beneficiary travel duties to include determining method of payment of authorized and unauthorized ambulance claims submitted for consideration.
• Responsible for the processing of Veteran claims reimbursements utilizing BTSSS which provides a more veteran-focused experience for beneficiary travel reimbursements, allowing claimants to submit and track travel claims at their convenience.
• Process Veteran claims reimbursements via paper submission and work towards increase efficiency and accuracy in claims processing, provide letters to noncompliant claims that include rejections codes.
• Reviews requests for reimbursement of travel costs for assuring compliance with regulations and procedures, completeness, accuracy, internal consistency, and agreement with basic authorization.
• The employee will have regular and recurring contact with personnel external to the agency for the obtainment of services, sharing of information and authorization, clarification, or denial of payment.
• Works closely with the Supervisor, keeping channels of communication open on a daily basis.
• Performs other related duties as assigned.

Work Schedule: 8:30 am - 5:00 pm; Monday to Friday
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Lead Transportation Assistant/PD216580
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $52,734 Per Year (GS 7)

Administrative Management

• Provides administrative support to FMS, specifically the Projects & Operations and Biomed Sections. They identify schedule / time required, and estimate resources required (i.e. FMS Chiefs, supervisors, and staff, visitors, vendors, and contractors, Manpower/personnel, equipment, budget and file storage).
• Develops plans or schedules using standard references and existing information. He/she assembles and summarizes data, background information and other materials from publications and other sources.
• Reviews, maintains, and disseminates technical reports received for actions. In addition,
• Plans and coordinates video teleconference scheduling for the team(s).
• Correspondence preparation includes drafting and composing letters and reports, reviewing, and editing correspondence for accuracy and completeness, preparing public presentation outlines and documents, and developing standard or form letters and replies to inquiries.
• Incumbent uses computer technology equipment (e.g., computers, multi-purpose document centers (copy, fax, print), scanners, phone) and software (e.g., Microsoft Office products, VISTA, CPRS) in the performance of office management duties.
• Conducts department and staff inventories for forms and supplies required by the department and staff to conduct operations and work. Incumbent submits supply requests per inventory needs and staff requests.
• Timekeeper, incumbent is a subject matter expert on policies and procedures related to using, entering, tracking, and posting employee leave. Incumbent manages a tracking system for all staff schedules and leave.

Contracting

• Serves as the initial point of contact for contractors and is responsible for working as a liaison between Contractors and VSC in order to provide a smooth process in obtaining the appropriate security access and PIV badging.
• Performs work related to the collection, organization and/or tracking of information in support of the Personnel Security Program. The work of this position centers on collecting appropriate background information, tracking and reviewing data, completion of reports, maintaining databases and processing follow-up actions on various security related matters and assisting with suitability adjudications.
• Electronically track the level assigned and the appropriate background investigation needed.
• Reviews information submitted by the requesting office to validate level of background required, enters appointee information into a local data base tracking system and refers appointee for fingerprinting.
• Reports are produced on a regular basis (weekly) to keep top level management apprised of the status of the Suitability/Security Program and for performance management/performance improvement initiatives.
• Responsible for maintaining an in-depth working knowledge of PIV role holder responsibilities.
• Communicates with Contracting Officer Representatives (CORs) to close out UDOs taking actions such as submitting modification requests to reduce the amount and close out the purchase orders or increase of purchase orders as necessary based on the needs of the facility.
• Works closely with the Contracting Officer, and the Administrative Officer to read and interpret complex building leases that span fiscal years to ensure that proper actions have been placed in the regard to leases and ensuring that that the transactions have been properly entered for the periods of October 1 through September 30.

Budgeting/Financial Management Work

• Performs budget formulation/execution support work for Projects & Operation and Biomedical Service.
• Consolidates and arranges estimates in proper form by appropriation account, identifying. Code, object class, and line item for submission to fund granting authorities.
• Consolidates budget estimates from local program and administration activities, and organizes budget data according to appropriation, account, object class, and line-item code.
• Examines accounts and resolves difficult reconciliations requiring an analysis of adjustments and corrective entries in the account.
• Compile and verify the accuracy of accounting data to prepare statements, reports and comparative analyses of accounting transactions.
• Manages procurement of supplies for the service, they are responsible for maintaining procurement and contracting records.
• Prepares and reviews purchase order for supplies and non-expendable property.

Work Schedule: Monday - Friday 7:30am - 4:00pm
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support Assistant/PD216140
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized

Starting at $47,455 Per Year (GS 6)

The VAPORHCS Research program is one of the top 10 within the VA system with $14.5MM in VA-funded research, over 210 active investigators, about 160 VA employees and another 400+ without compensation (WOC) employees.
This position plays a key role performing technical work in direct support of administrative areas such as operating
program analysis, accounting, budget, procurement, and/or travel, and is essential to the operation of the service.

Major Duties include, but may not be limited to the following:

• Serves as a resource person for the service and its customers in preparing financial correspondence and giving instructions on proper correspondence preparation, financial procedures and station protocol.
• Completes special research projects in support of the R&D budget policy development and/or technical/program activities.
• He/she will collect statistical data and identify trends in studies of these programs as well as other R&D program areas i.e. other program areas include travel, resource management/allocation, IT software/hardware, personnel costs between grants funded versus human capital, fluctuation in our different funding sources BLR&D, RR&D, HSR&D and CSR&D.
• Maintains awareness of and information about the overall status of financial resources for the service in order to reach to changing situation with timely recommendations. Alerts management and staff to budgetary and finance issues and participates in developing a solution.
• Verify and post common use charges to Investigator accounts. Common use charges include, but are not limited to: shipping via common carriers, orders of scientific gases from common Vendors, use of the General Inventory Package (GIP), copier usage, and miscellaneous transit or travel charges for which R&D Service is fiscally responsible. Process and investigate unpaid and erroneous charges.
• Perform reconciliation of all purchase orders, a critical accounting function in order for research accounts to balance with local and National financial systems.
• Compiles and performs a detailed review of funding and expense reports for 300+ accounts on a monthly basis.
• Purchase, with considerable independence, a wide range of standard items with consideration to price, price reasonableness, discount, delivery dates, transportation, shipping, and handling charges.
• Processes micro-purchases (credit card), for services and supplies.
• Prepares requests for replacement or new equipment as requested by ACOS for R&D or delegate. Purchases a variety of standard retail items by various informal methods. Solicits telephone quotations and bids, makes commitments, and confirms with follow-up purchase orders.
• Prepares documentation to order or requisition items through the contracting staff.
• The incumbent serves as a first point of contact "help desk" for travelers and coordinates VA-paid, reimbursable and donated travel for the division.
• Performs other related duties as assigned.

Work Schedule: Monday-Friday, 8:00am-4:30pm or 7:30am-4:00pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. ***THIS IS NOT A VIRTUAL/REMOTE POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant (OA)/PD21107A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $52,734 Per Year (GS 7)

VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo

Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf

Medical Support Assistant: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-MSA-VA-Career-Flyer.pdf

Duties:

The duties of this position include but are not limited to the following:

• The incumbent establishes and implements both short and long term plans designed to monitor and analyze scheduling practices and clinical operations to improve the effectiveness of providing timely access to care and reducing wait times.
• Ensures administrative and clinical programs are integrated to provide high quality patient care while optimizing resource utilization.
• Evaluate the work of subordinate staff; resolving complex problems to ensure patient services are met; evaluating new products, equipment, and systems to make recommendations for improved operations; identifying educational or training needs; making final decisions on hiring selections; evaluating performance and taking disciplinary action when necessary.
• provide on-site daily operational management in any and all sections of the Division of Hospital and Specialty Medicine.
• The Incumbent will be responsible for the on-going management of service/division-level quality management activities which are of an administrative nature and assist in the clinical QM activities.
• The incumbent provides direct supervision to 15-25 Medical Support Assistants (GS-3/4/5/6-0679), and Lead Medical Support Assistants (GS-7-0679) located in the Division of Hospital and Specialty Medicine. This includes daily supervision of the MSA's and Lead MSA's by providing guidance and technical direction necessary for accomplishing the work for each clinical subspecialty section within DHSM.
• Develops a training plan and works with the leads to orient and train all new staff to their position within the service.

Work Schedule: 7:30-4:00 or 8:00 to 4:30, Monday-Friday
Recruitment Incentive (Sign-on Bonus): Not Authorized
Permanent Change of Station (Relocation Assistance): Not Authorized
Pay: Competitive salary and regular salary increases When setting pay, a higher step rate of the appropriate grade may be determined after consideration higher or unique qualifications, or special needs of the VA (Above Minimum Rate of the Grade).
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual, based on prior Federal work experience or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: No
Virtual: This is not a virtual position.
Functional Statement #: 000000

Starting at $67,951 Per Year (GS 8)

The duties of this position include but are not limited to the following.

• Collects, organizes and tracks information in support of the Personnel Security Program.
• Reviews position risk sensitivity levels as full assistant to the Personnel Security Specialist. Assemble position descriptions and functional statements for the Personnel Security Specialist for review.
• Tracks electronically the level assigned and the appropriate background investigation needed.
• Performs administrative tasks associated with the authorization and issuance of the PIV card.
• Serves as the initial point of contact for new appointees including but not limited to paid or without compensation employees, volunteers, students, residents, and contractors.
• Reviews information submitted by the requesting office to validate level of background required, enters appointee information into a local data base tracking system and refers appointee for fingerprinting.
• Initiates, reviews and releases appointees background investigations in the Office of Personnel Managements Electronic Application (e-APP) system or in conjunction with the VA- Adjudication Center (VA-AC).
• Monitors the status of specific pending items, compiles data to produce reports, follows up to determine status and records results.
• Maintains logs of current employees who are in public trust positions and ensures reinvestigations are initiated, reviewed and released using e-APP within the required timeframe as per policy. Works closely with the VA-AC to monitor the progress of investigations when applicable.
• Assists in presenting training/briefings for supervisors, managers, and employees related to various aspects of the Personnel Security Program.
• Assures that paperwork related to the suitability process is forwarded for inclusion in the appropriate system of records, i.e., official personnel folders, records related to fee basis employees, contract personnel, volunteers, or without compensation employees. Maintains required files related to the suitability process in accordance with OPM/agency guidelines.
• Requests information from various law enforcement agencies and courts. Assures that the approving official is kept informed of these actions.
• Reviews applicant's data ensuring that the submitted information matches the demographic data and that all required information has been provided. Accepts/rejects applicants
• Maintains an in-depth working knowledge of PIV role holder responsibilities.
• Provides technical advice and guidance regarding matters pertaining to PIV Program.
• Assembles position descriptions and functional statements for the Personnel Security Specialist for review.

Work Schedule: Monday - Friday 8:00am - 4:30pm
Compressed/Flexible: Not Available
Telework: Not available
Virtual/Remote: This is not a Virtual/Remote position
Position Description Title/PD#: Security Assistant
Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, small boxes, or books.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Starting at $42,571 Per Year (GS 5-7)

Knowledge and Experience Providing support updating and maintaining all websites as required by service leads. Monitoring the services social media accounts and pre-planning content for these channels. Responding to general queries and escalating to senior leads where necessary. Researching and developing innovative new methods of communication. Supporting the creation of all online content including creation of video materials. Assisting in the production of internal and external newsletters. Responsible for organising and running health promotional activities. Developing and presenting reports on the effectiveness of face to face and digital promotion. Ensuring all communication and engagement is inclusive. Liaising with the communication teams to ensure content is appropriate for all audiences and adheres to the Trusts Social Media Guidelines Policy. To be a point of contact and have knowledge of variety of services. To provide a comprehensive and efficient service promoting all services without direct supervision, referring complex queries to the appropriate person. Communicate with partners, stakeholders and groups ensuring updates are received/disseminated in a timely manner. Arrange meetings and liaise with relevant attendees to ensure actions are completed in a timely manner. Remain adaptable and changeable to the service and organisational needs. Knowledge and use of digital platforms and means of communication e.g. Skype, Microsoft Teams, Zoom. Measurable Result Areas Develop and maintain websites and social media content. Develop and maintain documents, folders and databases. Support the day-to-day promotional activities of department. Prioritise workload to ensure the provision of a high-quality service, whilst maintaining standards. Produce relevant information and reports on effectiveness of promotional activities. Preparation of support material as required by organisers for events, celebrations and promotions including online content. Communications and Working Relationships Providing higher level of administrative support to members of the senior team including organising meetings, diary management, taking and transcribing minutes, preparation of letters, memos, reports etc. from copy material or verbal requests. Deal with telephone enquiries in a polite and professional manner ensuring a prompt response to all queries. Communicating with internal and external professionals of all levels and disciplines. This communication may be challenging and emotional from Trust staff. To be involved in the continuing development and use of computer and digital online systems used in the department.

Act in the best interests of the people they care for. Put people first and provide nursing care that is person centred, safe and compassionate. Act professionally at all times. Use knowledge and experience to make evidence based decisions and solve problems. Recognise and work within the limits of their competence. Be accountable for their actions. Promoting Health and Preventing Ill Health Support people to improve and maintain their mental, physical, behavioural health and wellbeing. Active involvement in the prevention of and protection against disease and ill health. Engage in public health, community development, and in the reduction of health inequalities. Provide and Monitor Care Provide compassionate, safe and effective care and support to people in a range of care settings. Monitor the condition and health needs of people within their care on a continual basis in partnership with people, families, and carers. Contribute to ongoing assessment recognising when it is necessary to refer to others for reassessment. Communicate effectively with colleagues, providing clear verbal, digital or written information and instructions when sharing information, delegating or handing over responsibility for care. Recognise and report any situations, behaviours or errors that could result in poor care outcomes. Working in Teams Play an active role as members of interdisciplinary teams. Collaborate and communicate effectively with nurses, a range of other health and care professionals and lay carers. Improving Safety and Quality of Care Improve the quality of care by contributing to the continuous monitoring of peoples experience of care. Identify risks to safety or experience and take appropriate action, putting the best interests, needs and preferences of people first. Contributing to Integrated Care Contribute to the provision of care for people, including those with complex needs. Understand the roles of a range of professionals and carers from other organisations and settings who may be participating in the care of a person and their family. Understand responsibilities in relation to communication and collaboration.