Total 35 Junior Executive level Health / Beauty / Fitness job vacancies in Naval Base, Norfolk, Virginia

• Screen all visitors and telephone calls to determine nature of the call or business of visitors and direct them accordingly to the appropriate office or personnel.
• Compose routine correspondence, identify grammatical errors, and/or formatting matters pertaining to administrative protocol.
• Utilize word processing and other types of software (spreadsheets, graphics, etc.), to process and produce a wide range of documents, some of which require complex formats, in support of the office automation functions.
• Determine tasks to be accomplished based on knowledge of the duties.
• Assist with collection of data for the office-operating budget and review staff member's submissions for proper format and compliance with office budget requirements.
• Manage calendar, schedule appointments, and coordinate travel arrangements for Division Chief.
• Review and screen correspondence, publications, regulations, and directives to determine which may be of interest to the supervisor or members of the staff.

Administrative Support (includes but not limited to):
Provides customer service to patrons using the facility, to include: greeting customers; checking identification cards to ensure only authorized users are entering facility; issuing and receiving gear/equipment; and registering patrons for facility use, events, and/or classes.
Answers telephone, providing information in regards to facility hours of operation, upcoming special events and programs, etc.
Completes the Daily Activity Reports, handling cash where fees apply, verifying the amount of money collected and dropping the cashier bag in the drop safe.
Assists in planning, scheduling, and publicizing various activities and maintaining related supplies in order to attract and motivate participants.
Oversees the sale of retail items associated with activities.
Evaluates the effectiveness of ongoing Morale, Welfare and Recreation (MWR) fitness activities from the standpoint of participants' responses, resources, and program objectives.
Monitors patrons, volunteers and contractors at the assigned program/event and reports any issues to management.
Assists in the selection of fitness, sports, and aquatics activities to be offered, both within the required basic program categories and additional ones possible through available resources and
desirable in terms of participant's interests and needs.
Instructional Support (includes but not limited to):
Monitors assigned participants in indoor and outdoor activities to include intramural sporting events.
Conducts instructional classes in the assigned recreational area.
Performs basic fitness orientation; identifies and corrects unsafe fitness techniques.
Demonstrates procedures common to the activities and instructs in the use of related equipment.
Establishes/reviews the schedule of events, conducts tours, sets-up/prepares gymnasiums/facilities/playing fields prior to scheduled start time for events (e.g., lap swim, lifeguard training, exercise programs, races, pool parties, sporting events, etc.).
Ensures adherence to regulations and safety procedures.
Facility/Equipment Maintenance (includes but not limited to):
Ensures facility and sporting fields are open and/or closed at the posted time.Monitors and checks the security of premises.· Monitors activity within the facility, circulating among the patrons to assist with basic use of equipment/gear and to maintain good order and discipline.
Ensures athletic playing surfaces are properly maintained, safe, and ready for play.
Assists in properly cleaning and maintaining equipment/facilities, maintains inventory, performs general janitorial services to ensure interior spaces are in a clean, neat, and orderly state at all times (e.g., sweeping and mopping floors; dusting and cleaning workout areas, mirrors, bathrooms, and locker areas; straightening equipment and accessories, etc.).
Makes minor repairs to facilities and equipment when appropriate and assists with outdoor maintenance.
Reports maintenance problems, material deficiencies, and unsafe conditions or discrepancies that cannot be repaired in-house to the supervisor.

The Dental Assistant assists the dentist in many aspects of direct patient care and performs other clinical and clerical functions under direct supervision

Duties include but are not limited to:

• Customer Service: Shows courtesy, respect and a positive attitude for patients, co-workers, and the public. Provide assistance to customers with questions or concerns, provide service recovery.
• Chairside Assisting: Set up operatory for planned dental procedure and cleans dental unit for timely turnover. Pass instruments safely, accurately, and efficiently. Keep operative field clear of debris and retracts oral tissues effectively and comfortably.
• Dental Imaging: Images are characterized by diagnostic quality, accurately oriented and exposed. Dental imaging safety techniques are utilized, and retakes are minimized
• Infection Control and Equipment Sterilization: Demonstrate proper infection control procedures in setting up and cleaning up operatories.

• Clerical Functions: Assist patients in scheduling appointments. Assist in filling gaps in the doctor's schedule due to late cancellations and failed appointments. Assists dentist in charting findings and treatment plans in patient records

• Information Management: Maintain patient confidentiality per HIPAA with written and verbal information. Follow computer security regulations.
• Patient Safety: Modifies care as necessitated by patient's age and abilities (patient transfer and position). Provide accurate and understandable instructions to patients.
• Employee Education: Complies with Employee Education requirements. Completes mandatory annual safety training sessions.
• Dental Laboratory Functions: Coordination of Dental Laboratory cases with the doctor and the laboratory.
• Direct Patient Care: Provide post-operative and another appropriate patient education. Four-Handed dental procedures, assisting the dentist. Work directly supporting the GS-8 supervisory dental assistant and Hygienist during patient care. Chairside assistant to all specialty providers. Clean & Polish or dental appliances/prosthetics.

VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo
Medical Support Assistant: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-MSA-VA-Career-Flyer.pdf

The Lead AMSA is responsible for the coordination of AMSA assignments and workflow found in the Care in the Community (CITC) unit. The Lead assists the unit with complex and non-standard procedures, including clinical flow processes related to access to care across multiple clinics, specialties, and/or community resources. Incumbent intervenes to resolve difficult problems and diffuses potential dissatisfaction with VA services. Serves as technical advisor and liaison with contacts at all levels. Incumbent must be thoroughly versed in and be able to explain complex regulations and eligibility criteria concerning veteran entitlements and VA benefits, priorities for care, access to care and advanced clinic access. Incumbent plays a significant role in determining the perceptions veterans have concerning quality of VA services and of their individual treatment by VA health care providers. A high degree of tact, professionalism, and diplomacy must be used when dealing with veterans who may have multiple health problems and may be frustrated with the diagnostic process.

Work Schedule: Monday - Friday - 8 AM - 4:30 PM
Compressed/Flexible:Not Authorized
Recruitment Incentive (Sign-on Bonus): Not Authorized
Permanent Change of Station (Relocation Assistance): Not Authorized
Telework: Authorized
Virtual: This is not a virtual position.
Functional Statement #: 00000
Permanent Change of Station (PCS): Not Authorized

• The incumbent performs the full range of receptionist, recordkeeping and miscellaneous clerical duties within the ambulatory setting.
• Enters, manipulates and/or retrieves information and data from automated systems.
• Receives patients and visitors as the initial point of contact, in person or telephonically
• Monitors and manages the Army Medicine Secure Messaging System (AMSMS) at the clinic/practice level.
• Maintains all patients' records, both electronic and paper, according to regulation ensuring each entry contains proper patient and health care provider identification.
• Responsible for the clerical duties inherent to the in processing (reception), care and out processing (transition) of outpatients, families/caregivers and guests.
• Responds to emergency calls and notifies emergency medical personnel

Administrative Support (includes but not limited to): Provides customer service to patrons using the facility, to include greeting customers; checking identification cards to ensure only authorized users are entering facility; issuing and receiving gear/equipment; and registering patrons for facility use, events, and/or classes. Answers telephone, providing information in regard to facility hours of operation, upcoming special events and programs, etc. Completes the Daily Activity Reports, handling cash where fees apply, verifying the amount of money collected and dropping the cashier bag in the drop safe. Assists in planning, scheduling, and publicizing various activities and maintaining related supplies in order to attract and motivate participants. Oversees the sale of retail items associated with activities. Evaluates the effectiveness of ongoing Morale, Welfare and Recreation (MWR) fitness activities from the standpoint of participants' responses, resources, and program objectives. Monitors patrons, volunteers and contractors at the assigned program/event and reports any issues to management. Assists in the selection of fitness, sports, and aquatics activities to be offered, both within the required basic program categories and additional ones possible through available resources and desirable in terms of participant's interests and needs.

Instructional Support (includes but not limited to): Monitors assigned participants in indoor and outdoor activities to include intramural sporting events. Conducts instructional classes in the assigned recreational area. Performs basic fitness orientation; identifies and corrects unsafe fitness techniques. Demonstrates procedures common to the activities and instructs in the use of related equipment. Establishes/reviews the schedule of events, conducts tours, sets-up/prepares gymnasiums/facilities/playing fields prior to scheduled start time for events (e.g., lap swim, lifeguard training, exercise programs, races, pool parties, sporting events, etc.). Ensures adherence to regulations and safety procedures.

Facility/Equipment Maintenance (includes but not limited to): Ensures facility and sporting fields are open and/or closed at the posted time. Monitors and checks the security of premises. Monitors activity within the facility, circulating among the patrons to assist with basic use of equipment/gear and to maintain good order and discipline. Ensures athletic playing surfaces are properly maintained, safe, and ready for play. Assists in properly cleaning and maintaining equipment/facilities, maintains inventory, performs general janitorial services to ensure interior spaces are in a clean, neat, and orderly state at all times (e.g., sweeping and mopping floors; dusting and cleaning workout areas, mirrors, bathrooms, and locker areas; straightening equipment and accessories, etc.).Makes minor repairs to facilities and equipment when appropriate and assists with outdoor maintenance. Reports maintenance problems, material deficiencies, and unsafe conditions or discrepancies that cannot be repaired in-house to the supervisor.

Duties include but are not limited to:

• The incumbent serves as contact for all Fiscal Service Administrative matters providing written, verbal and electronic communications within the Fiscal Service and is a liaison with Human Resources staff.
• Documents and tracks equipment care and stewardship activities including management of equipment records, preparing equipment records and reports, and working with Logistics Service on equipment inventory listing (ElL).
• Ensures the timely completion and close out of Vista Work Orders.
• Manages the service's records management plan and ensures compliance with records management criteria.
• Keeps the Chief of Fiscal Services calendar and schedules and reschedules appointments, meetings and conference rooms based on the Fiscal Chief's workload, committee assignments and current priorities within the Medical Center.
• Receives all visitors and telephone calls for the Fiscal Service.
• Responds to a variety of requests from internal and external medical center sources.
• Prepares outgoing correspondence for conformance with grammar, format, appropriate enclosure, etc. and relaying instructions to program staff and subordinate offices within Fiscal Service.
• Serves as primary timekeeper for Fiscal Service employees.
• Fiscal Service's key custodian, tracking and ensuring key inventories are accurate in database.
• The incumbent provides guidance to the service line staff on administrative management matters and daily operations of the service.
• Monitors the budget for obligations and expenditures including balances, and status of projects.
• Assists in the preparation of fiscal year budget for submission to Fiscal and assists in the response to their questions.
• Monitors service line spending activities, making recommendations, tracking trends, examining fiscal data, approving invoices.
• Maintenance and oversight of Fiscal Service records providing program support, reporting, and working directly with fiscal service administration.
• Functions as a Contracting Officer Representative (COR) required to maintain contract administration files in accordance with VA policies and procedures.
• The COR is responsible for ensuring compliance with invoice validation processes before invoices are certified.
• Maintaining procurement and contracting records.
• Creates and maintains a tracking database for all service level contracts, received and paid invoices, outstanding invoices, and remaining balances.
• This position will also provide backup duties for the agent cashier and employee travel offices.

Administrative Support (includes but not limited to): Provides customer service to patrons using the facility, to include greeting customers; checking identification cards to ensure only authorized users are entering facility; issuing and receiving gear/equipment; and registering patrons for facility use, events, and/or classes. Answers telephone, providing information in regard to facility hours of operation, upcoming special events and programs, etc. Completes the Daily Activity Reports, handling cash where fees apply, verifying the amount of money collected and dropping the cashier bag in the drop safe. Assists in planning, scheduling, and publicizing various activities and maintaining related supplies in order to attract and motivate participants. Oversees the sale of retail items associated with activities. Evaluates the effectiveness of ongoing Morale, Welfare and Recreation (MWR) fitness activities from the standpoint of participants' responses, resources, and program objectives. Monitors patrons, volunteers and contractors at the assigned program/event and reports any issues to management. Assists in the selection of fitness, sports, and aquatics activities to be offered, both within the required basic program categories and additional ones possible through available resources and desirable in terms of participant's interests and needs.

Instructional Support (includes but not limited to): Monitors assigned participants in indoor and outdoor activities to include intramural sporting events. Conducts instructional classes in the assigned recreational area. Performs basic fitness orientation; identifies and corrects unsafe fitness techniques. Demonstrates procedures common to the activities and instructs in the use of related equipment. Establishes/reviews the schedule of events, conducts tours, sets-up/prepares gymnasiums/facilities/playing fields prior to scheduled start time for events (e.g., lap swim, lifeguard training, exercise programs, races, pool parties, sporting events, etc.). Ensures adherence to regulations and safety procedures.

Facility/Equipment Maintenance (includes but not limited to): Ensures facility and sporting fields are open and/or closed at the posted time. Monitors and checks the security of premises. Monitors activity within the facility, circulating among the patrons to assist with basic use of equipment/gear and to maintain good order and discipline. Ensures athletic playing surfaces are properly maintained, safe, and ready for play. Assists in properly cleaning and maintaining equipment/facilities, maintains inventory, performs general janitorial services to ensure interior spaces are in a clean, neat, and orderly state at all times (e.g., sweeping and mopping floors; dusting and cleaning workout areas, mirrors, bathrooms, and locker areas; straightening equipment and accessories, etc.). Makes minor repairs to facilities and equipment when appropriate and assists with outdoor maintenance. Reports maintenance problems, material deficiencies, and unsafe conditions or discrepancies that cannot be repaired in-house to the supervisor.

Performs and/or assists in operation and maintenance of the Fitness and Sports prog1'am and facilities. Conducts, teaches and leads group exercises classes. Prepares choreographed routine for each class. Demonstrates a command of effective class format, leadership skills, and sensitivity to all levels of fitness. Ensures all equipment and supplies are accessible prior to classes beginning. Demonstrates knowledge in exercise physiology, kinesiology, injury prevention, cardiovascular and medical considerations, nutrition, and body composition. Assists Fitness Center Director, Fitness Program Specialist and Sports Specialist with programs and function providing support for activities. Enforces customer access and priority IAW established procedures and regulatory guidance. Establishes schedules of events as well as the rules and regulations to be observed. Types of duties include, but are not limited to the following: issues, receives, cleans and maintains equipment; safely demonstrates equipment and techniques of various fitness and sports activities; sets up areas for daily use, sports events, tournaments, and practice games when such assignments require a practical knowledge of the rules and procedures of such activities; inspects sports facilities and equipment for security and general conditions, performing cleaning duties as required to ensure safe operating conditions; and schedules areas for use, with responsibility for seeing that they are vacated or returned in good order; performs fitness assessments and evaluations. Provides customers with information on available classes and programs, answering questions, phone calls, providing orientation of facility layout and equipment location. Perfom1s safety inspections to include Fire, Safety, Public Health, etc. Prepares, submits, receives and accounts for supply orders. Evaluates playing conditions and coordinates with coaches and officials to determine postponements. Accomplishes, submits, responds to and follow-up on work orders. Secures facilities and equipment. Collects user fees in the form of cash and credit transactions, processes cash accountability paperwork; safeguards funds and equipment. Operates government vehicles in the course of daily duties.
Performs other related duties as assigned.

• Instructs patient in proper dental techniques, care of appliances, and causes of dental decay.
• Takes and records blood pressure and pulse of oral surgery patients before and after treatment.
• Receives and schedules patients for treatment.
• Maintains a variety of recurring reports related to dental activities.
• Aids in the training of trainee dental assistants and students.
• Operates dental X-ray equipment to take intra and extra-oral radio-graphs.
• Maintains, cleans, and performs minor repairs on X-ray equipment and materials.
• Performs inter-oral procedures as directed by dentist.
• Pours and trims model from impressions, and constructs custom impression trays.

Prepares patients for dental treatment, equipment for use by the dentist and provides chair side assistance to dentist and provide a wide range of dental procedures.

Responsible for ensuring that all work surfaces, equipment, materials, and instruments are properly disinfected/sterilized.

Maintain and use automated processing equipment.

Establishes dental records and is responsible for the control of medical records while they are in the dental clinic.

Responsible for the scheduling of patients, preparing the call-outs, and supervising inmate patients.

Maintains adequate stock levels of the expendable supplies used in the clinic and prepares purchase requests for the purpose of ordering additional supplies.

Responsible for maintenance and minor repair of dental equipment.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Major duties and responsibilities will include:

• This position has the responsibility to attend to the immediate needs/questions of our patients, their families and visitors. However, the incumbent is not a clinical subject matter expert, case worker, counselor, or clinician.
• Ascertain the needs of the customers and to help all personnel involved understand and relate to the patient as an individual.
• The MSA greets patients, relays messages to appropriate staff inside or outside of the unit, schedules appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines.
• Assignments at this level include, but are not limited to: Scheduling, canceling, re-scheduling appointments and/or consults.
• Contributes to the effort to provide enhanced customer service in an environment of continuous quality improvement.
• Plans and organizes work with frequent assistance from the supervisor to meet local and VA-wide time frames to complete analysis requirements, reports and special assignments and only refers to the non-routine and high technical problems to supervisor.
• Responsible for maintaining the confidentiality of information obtained to carry out required duties.
• Communicates and treats customers in a courteous, tactful, and respectful manner.
• Handles conflict and problems relating to the customer in a constructive and appropriate manner.
• Assesses data reflective of the patient's status and interpret the information needed to identify each patient's requirements relative to their age-specific needs.

• Ability to provide a range of patient/resident care and contribute to the completion of the nurse care plan and recovery of patients/residents.
• Ability to observe patients/residents' or resident's physical or emotional status and refer deviations and/or problems to supervisor in a timely manner.
• Ability to properly use equipment, materials and supplies in simple diagnostic and treatment procedures such as bladder scan, continuous passive motion device, blood glucose monitoring machine, specimen collection, etc.
• Ability to communicate effectively with patients/residents, their families and other health professionals.
• Ability to communicate orally with patients/residents, families, interdisciplinary team and other personnel. This includes serving as a preceptor to new [NAs] by assisting with the coordination of their orientation and overseeing/assessing their practical experience while in a clinical setting.
• Ability to recognize and react to emergent patient/resident care situations and intervene while waiting for assistance. For example, recognizing need for basic life support, controlling bleeding and assisting with behavior crisis, etc.
• Ability to assist in the full range of nursing care to patients/residents with physical and/or behavioral problems in a hospital, long term care or outpatient setting under the direction of a Registered Nurse and/or Licensed Vocational Nurse/Licensed Practical Nurse.
• Utilizes equipment to promote the veteran self-care, such as; lift equipment, Hydro sound Tubs, and Veteran/Resident Wandering System.
• Verbally provides patient information to the treatment team for inclusion in the veteran and/or residents' plan of care.
• Enters information about the residents' condition in the chart, utilizing appropriate formats.
• Participates in maintaining a clean, safe environment for the patient/resident.

Functions or Scope of Assigned Duties (Evening Shift Hours)

The MSA is responsible for scheduling appointments, including interpreting, and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments at this level include, but are not limited to scheduling, canceling, re-scheduling patient's appointments and/or consults; entering no-show information; monitoring the electronic wait list; preparing for clinic visits; monitoring both inpatient and outpatient appointments for areas of responsibility; ensuring encounter forms are completed to obtain appropriate workload credit; verifying and updating demographics and insurance information; processing all emergency and non-emergency transfers to other VA facilities or private hospitals; performing basic eligibility, co-pays, and preauthorization requirements for specific coverage.

Employee plans and organizes work with general assistance from the supervisor as lo meet local and VA-wide time frames lo complete analysis requirements, reports and special assignments and only refers to the non-routine and high technical problems to his/her supervisor. The incumbent is responsible for reporting backlogs, difficulties in meeting deadlines, uncooperative physicians, or difficulty in securing information from clinicians or the record. ls responsible for maintaining the confidentiality of information obtained to carry out required duties.

Routinely communicates with physicians, case managers, and other allied health professional staff using sound interpersonal skills and is constantly aware of the sensitive information. Otherwise, works independently making decisions based on guidelines, precedents and regulations and performs duties in such a manner that only minimal supervision is required. Performance is judged in terms of overall effectiveness of the operation through broad general objectives, the adequacy and accuracy of the work, timeliness, and conformance to established procedures, policies, and instructions.


Work Schedule: 3:30pm to 12:00am (Every other weekend, and rotating Holidays)
Compressed/Flexible:
Telework: Not Available
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
EDRP Authorized: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Functions or Scope of Assigned Duties:

The Lead MSA monitors and makes work assignments, provides input on performance, resolves daily workplace issues and maintains efficient workflow. Assignments at this level include, but are not limited to:

• Assuring coverage of all areas of responsibility.
• Conducting ongoing reviews to ensure quality of work.
• Ensuring accurate and timely scheduling of appointments.
• Providing guidance to staff members to include changes in policies and procedures.
• Distributing and balancing workload.
• Creating and maintaining employee work schedules.
• Orienting and providing on-the-job training for new and current employees.
• Ensuring all training requirements are met.
• Organizing the work structure of his/her assigned areas and acting as liaison between MSA and staff in order to resolve day to day conflicts.