• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies Oversee facilities services & maintenance activities
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Collaborate with cross-functional teams to ensure a seamless workflow
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Ensure operations adhere to policies and regulations
• Any other duties / project as assigned

Qualifications and Profile

• Diploma / Degree holder with at least 4 years of proven experience as office administrator working in MNC (with =>100 headcount)
• Good experience in office facilities management
• In-depth understanding of office management procedures and policies
• Ability to communicate well with chinese-speaking counterparties
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook) - Shortlisted candidates will be required to take a short test pre-interview
• Working Hours Monday to Friday from 8.45am to 6.30pm
• This role is a 1-year contract position.

Khaty Zainal

R22111204

BGC Group Pte Ltd(Outsourcing)

EA 05C3053

[Order Number: 778523]

Responsibilities

• Office Facilities Management
• Coordinate with suppliers and contractors for office facilities and maintenance needs, oversee office renovation projects
• Manage general office tasks, including annual cleaning services, ordering office supplies etc
• Ensure the accuracy of facilities management documentation, payment and records
• Fixed Assets Management
• Manage fixed assets budget, submit reports to HQ and procurement process
• Conduct annual fixed assets stock take and submit required documents to internal auditor
• Responsible for the management of flight, accommodation and transportation arrangement for Company staffs and visitors
• Manage the travel agency, corporate rate for airlines and liaise with Concur on solution for travel issues
• Other duties as assigned

Requirements

• Candidate must possess at least a Degree in Business Administration or its equivalent
• Candidate must have at least 5 years of experience in General Admin

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

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https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Lim Lai Xin
EA Personnel Reg. no.: R2197913
EA License no.: 07C5771

Admin Assistant

• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm
• S$ 2,200 - 2,800

Job Responsibilities

• Coordinate training programs, workshops, and seminars for employees and track records.
• Administer and manage corporate and employee insurance policies.
• Assist with recruitment, onboarding, and compliance for interns/apprentices.
• Handle work passes, visas, and regulatory requirements for foreign candidates.
• Manage IT service providers and ensure smooth communication.
• Maintain ISO certification and facilitate audits.
• Maintain organized filing systems, take minutes, prepare reports/presentations, and manage executive calendars.

Requirements

• Diploma/ Bachelor's degree in Business Administration, HR, Accounting, or related field.
• Administrative/coordination experience (L&D, insurance, HR).

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

We are seeking an Executive to support the Division for Innovation and Transformation (DOIT) in planning and implementing projects that enhance patient experience and drive impactful healthcare innovations. You will work with internal and external stakeholders to achieve these goals.

Your primary responsibilities will include providing grant management support and administrative assistance for programmes and initiatives under the Office for Innovation and/or Academic Medicine Innovation Institute (AMII). Specifically, you will:

a) Schedule, prepare, and disseminate publicity materials for grant call launches.

b) Execute grant evaluation processes to ensure fair funding allocation.

c) Ensure timely award of funding and completion of grant calls.

d) Monitor funded projects post-award to track milestone fulfilment and identify promising innovations for further development.

e) Liaise with co-funders/sponsors to ensure timely submission of reports and post-award requests to relevant stakeholders and senior management.

f) Support the division in soliciting and applying for external funding to support the Innovation domain.

g) Assist in formulating and implementing various AMII innovation programmes and initiatives, focusing on culture building, human capital co-development, test bedding, adoption and scaling, emerging technologies, and data.

h) Support the organisation of engagement forums to promote innovation culture and facilitate stakeholder collaborations.

i) Assist in executing strategic plans, business process innovation, and communicating projects to stakeholders.

j) Provide secretariat support at innovation strategy-related workgroup meetings, senior management meetings, and other assigned meetings to drive project implementation.

k) Undertake any other ad-hoc duties as assigned by the Head of Department (HOD) and/or supervisor.

Job Requirements

• Bachelor's Degree in any discipline
• Proficiency in Microsoft Office applications
• Proficiency in Project Management is an advantage
• Prior experience in project facilitation, grant administration and management, and business process innovation is advantageous
• Critical thinking skills and willingness to think creatively
• Ability to handle complex, ambiguous, and challenging situations comfortably in a fluid environment and growing organisation
• Excellent communication (verbal and written) and interpersonal skills
• Ability to work independently with limited supervision
• Action-oriented, highly motivated, and target-focused team player

The individual selected for this position will:

• Assist with administrative and technical supervisory functions, assign duties and evaluate performance. Develop the organizational unit’s budget and assists with the daily workload. 
• Resolve complaints and grievances as delegated by higher level supervisor. 
• Provide for employee skills enrichment through job related coaching, mentoring and training.
• Serve as the day-to-day operational supervisor of staff and monitor compliance related to goals cited in strategic plans and operational programs for the Office Services Division.
• Provide expertise and insight into programmatic applications, including procurement of administrative supplies and equipment, printing, reproduction, property management, space management, records management, mail service, facilities and equipment maintenance, and transportation.
• Assign work to be accomplished by subordinates, set and adjust short-term priorities, prepare schedules for completion of work and approve leave in WEB/TA in the absence of division chief.
• Manage the workload that requires complicated administrative controls involving the purchase of supplies and equipment, inventory management, property accountability, vehicle utilization and maintenance, lease agreements for vehicles and property, parking management and responsiveness to priorities of AOC top management officials.
• Analyze and evaluate, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives and analyzes program performance data to identify issues and make recommendations for improvement.
• Proposes improvements to administrative polices, office procedures, practices and correspondence consistent with the goals of the AOC Strategic Plan.
• Create new methods to enhance and streamline operations. Review and prepares reports and papers. Develop new ways to resolve problems in meeting established goals and objectives for program effectiveness. Identify issues, gather and analyze information to develop advice and guidance to resolve substantive problems impacting the effectiveness and efficiency of work operations.
• Assist with training coordination for the Chief Administrative Officer, Communications and Congressional Relations organizations.
• Ensure that program materials conform to AOC brand standards, guidelines, objectivity, style, and presentation.
• Assists in Emergency Action Response Planning in the event of emergencies and or closures at the AOC.
• Write reports and communication documents related to areas of responsibility.
• Prepare and deliver oral presentations to a variety of audiences within the AOC.
• Serve as alternate Records Management and PII Liaison for the CAO to develop and update file plans and procedures for paper and electronic records so that records are organized.

We are seeking a new Senior Designer- Workplace. You will be part of our design studio designing Corporate / Workplace Interior projects. Working closely with the design leaders and team, you will be responsible for developing design concepts for corporate interior fit out projects.

In Brief

Specific Responsibilities:

• You will be responsible for preparing interior design drawings/ documentation sets given information and/or sketch drawings.
• You will be responsible for preparing fully coordinated and accurate sets of tender, construction, as-built drawings for interior design drawing packages.
• You will be responsible for ensuring that quality of work is consistent with company's documentation as well as professional standards.

What We Expect

• You are an Interior Designer with excellent presentation skills with a minimum of 7 years of experience
• You have relevant experience of working on Corporate Interiors/Workplace design projects.
• You have a strong design sensibility and the technical ability to develop a project from concept to execution.
• You are a team player with a positive attitude to go the extra mile
• You have multi-tasking ability, with time management and organisational skills.
• You have a registered Diploma or Degree in Interior Design or Architecture
• You have an excellent knowledge of design tools such as AutoCAD, Sketchup and Photoshop
• You will subscribe to the company core values of Teamwork, Integrity and Excellence.

To find out more visit www.spacematrix.com

Veterinary Administrator | Dermatology for Animals | Full Time Position

Established in 1998, Dermatology for Animals provides the veterinary dermatology service within the majority of specialist multi-disciplinary veterinary hospitals in Queensland, as well as providing dermatology referral services to regional centres in Queensland, Northern Territory and New South Wales. We are now looking for additional veterinary administrators to join our wonderful team of highly skilled veterinarians, nurses, and dedicated administration staff in south-east Queensland. This position is based in our main office in Stafford on the northside of Brisbane.

Your role as Veterinary Administrator in our practice involves being the primary telephone and email contact for referring vets and clients.

You will need to be self-motivated and enthusiastic, an excellent communicator who understands that first impressions count! Duties include scheduling appointments and using our practice management software, providing brief explanations of our services to clients, taking payments, email management, and liaising with our veterinarians and nurses about the services we provide.

Our initial training program will arm you with an understanding of what it is we do and where we fit into the veterinary ecosystem. Veterinary dermatology is unique amongst referral disciplines in fostering long-term relationships with clients and patients. It’s less about fixing our patients and sending them on their way, and more about managing their issues so that they and their owners can live their best lives. As part of our administration team, you will understand that good communication is the key to fostering the trust that is an integral part of this mission!

If you’d like to be part of a forward-thinking team that thrives on great interpersonal relationships and is focused on providing the best possible care for our clients and patients Apply Now! We would love to show you our practice and have you come and meet the team!

In this position, you will:

• Supervise, manage, and lead a talented, multi-disciplinary team consisting of marketing, business development, communications, and customer experience specialists.
• Coach, mentor, train, and develop a highly technical staff to consistently deliver superior customer service and communications.
• Conceive, design, and implement an Agency-level lead generation and customer acquisition strategy that generates sufficient annual revenue to fund the Agency's operations and activities.
• Partner and collaborate with relevant NTIS Offices, all aspects of the Agency's annual marketing and sales activities, including brand management, product promotion, advertising, digital marketing, social media, and customer relationship management.
• Plan and execute a multi-year strategy that increases awareness among the Public and Federal Agencies, of the Agency's value proposition, authorities, products, services, and capabilities.
• Conceive, design, and implement an Agency-level lead generation and customer acquisition strategy that generates sufficient annual revenue to fund the NTIS's operations and activities.
• Develop and implement a business development or "pitch" strategy that presents to prospective customers, NTIS unique authorities, products, services, and capabilities.
• Provide recommendations to the NTIS's annual planning and budgeting process, to equip the Agency with the best-in-class marketing, business development, and customer relationship management technologies.

In this position, you will serve as the Deputy Associate Director for the Office of Program Management. Additionally, this position:

• Lead a team of experts consisting of project managers, product managers, analysts, and support staff.
• Responsible for the management and execution of multiple projects and programs.
• Supports the Associate Director's efforts to identify, attract, recruit, and develop a multi-disciplinary Office of Program Management team that focuses on project execution and customer satisfaction.
• Coaches, mentors, trains, and develops a highly technical staff to consistently deliver superior project management service.
• Serves as a Project Manager, with overall responsibility for managing technical, specialized projects, i.e., IT and data for short- and long-range planning, scoping, development, and direction of important inter-agency and inter-governmental large multi-year projects.
• Obtain and maintain Level 3 Federal Acquisition Certification for Program and Project Managers (FAC-P/PM) program certification with IT Core-Plus Specialization.
• Plans, directs, and coordinates activities of projects to ensure that established milestones are accomplished on time, within prescribed funding parameters, and in accordance with client business objectives.
• Plans, directs, and provides management strategy regarding the planning and implementation of assigned projects.
• Analyzes and evaluates the effectiveness of complex projects in meeting goals and objectives and develops modifications, revisions, and implementing procedures to improve the effectiveness and efficiency of a project.
• Serve as the Acting Associate Director when the AD is unavailable, or when the position becomes vacant.