Total 3,331 Administrative / Clerical job vacancies

Job Title: Administrator / Administrative Assistant

Job Overview:

The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.

Key Responsibilities:

• General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
• Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
• Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
• Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
• Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
• Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
• Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
• Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
• Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.

Skills & Qualifications:

• Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
• Experience: Previous experience in an administrative or office role is preferred.
• Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
• Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
• Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.

Working Conditions:

• Full-time or part-time position (depending on the role).
• Office-based, with potential flexibility for remote work.

Compensation:

• Salary is based on experience and qualifications.

How to Apply:

• Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.

Perks & Benefits

• Medical insurance

職位名稱：管理員/行政助理

職位概述：

行政助理負責支援日常辦公室運作並確保任務有效率有效地執行。這包括執行文書、組織和溝通任務，以及協助經理和其他員工履行行政職責。

主要職責：

• 一般辦公室支援：執行日常辦公室任務，例如管理電話、電子郵件、安排約會和維護辦公用品。
• 文件管理：處理歸檔、組織和儲存實體和數位文件。保留適當的記錄並確保會議、專案和其他行政職能的適當文件。
• 資料輸入：將資料輸入和更新到系統和資料庫中，確保資訊的準確性和完整性。
• 日程安排和日曆管理：為團隊或執行成員組織和安排會議、活動和約會。
• 溝通：充當部門、客戶和其他利害關係人之間的聯絡人，確保有效溝通和及時回應。
• 報告準備：根據經理或部門負責人的要求準備報告、簡報和其他文件。
• 旅行安排：根據需要組織旅行安排，包括航班預訂、飯店預訂以及員工或客人的交通。
• 辦公室協調：協助辦公室維護，與供應商聯絡，並確保安全且有效率的工作空間。
• 處理信件：篩選電話、管理電子郵件收件匣、回覆日常詢問或轉發給適當的人員。

技能和資格：

• 教育程度：高中文憑或同等學歷；擁有工商管理或相關領域的學位者優先。
• 經驗：具行政或辦公室職位經驗者優先。
• 技術技能：熟練使用辦公室軟體（Microsoft Office Suite、Google Workspace），熟悉辦公室設備（傳真機、印表機等）。
• 溝通技巧：強大的口頭和書面溝通能力，能夠與員工和客戶進行專業互動。
• 組織技能：具有很強的時間管理能力、優先任務優先順序和按時完成任務的能力。
• 注重細節：所有任務和文件的準確性和對細節的關注。
• 解決問題的能力：能夠處理意外情況並解決管理問題。

工作條件：

• 全職或兼職職位（取決於角色）。
• 基於辦公室，具有遠距工作的潛在靈活性。

賠償：

• 薪資基於經驗和資格。

如何申請：

• 有興趣的候選人應提交簡歷以及求職信，詳細說明他們的經驗和該職位的資格。

津貼和福利

• 醫療保險

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Responsibilities

• • Prepare Payment Voucher, maintain and update the status of accounts receivables and payables.
  • Reconcile all bank accounts and resolve all issues in processing the financial statements.
  • Responsible to receive and verify bills and requisitions for goods and services.
  • Assist audit activities.
  • Process general administration functions.
  • Create and manage daily paperwork for mailing as well as invoicing.
  • Assist all accountants and prepare all cash flow reports and data.
  • Prepare records of minutes of meeting.
  • Maintain and manage monthly journals, update entries and maintain sub-ledger.
  • Handling e-invoice system

Requirements

• • Diplomas or B.Sc degree in Finance, Accounting or relevant field.
  • Work experience as an Accounts Administrator, Accounting or similar role.
  • Advanced knowledge of MS office and SQL accounting software program.
  • Good knowledge of bookkeeping procedures.
  • Solid data entry skills.
  • A keen eye for detail.
  • Strong verbal and written communication skills.
  • Trustworthy, respectful, honest and flexible.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description :

• Assist Sales & Marketing personnel in preparing proposals/quotations and marketing materials.
• To undertake admin duties and responsibilities as instructed by the superior and the management.

Job Requirements :

• Candidate must possess at least a SPM / Diploma in any field.
• Required skill(s): MS Office, Excel, Power Point.
• Fresh Grads are welcome to join us!
• No working experience is required as training on the job will be provided.
• Required language(s): Mandarin, English, Bahasa Malaysia.
• Able to interact with people at all levels.
• Able to start work as soon as possible.

Benefit :

• Monday - Friday (9.00am - 6.00pm)
• Yearly Performance Bonus provided
• EPF and Socso 
• Medical Allowance, Fitness Allowance, Car Park, provided!
• Annual Increment (depends on personal performance).
• We strongly recommend work life balance！

Job Description :

• Assist Sales & Marketing personnel in preparing proposals/quotations and marketing materials.
• To undertake admin duties and responsibilities as instructed by the superior and the management.

Job Requirements :

• Candidate must possess at least a SPM / Diploma in any field.
• Required skill(s): MS Office, Excel, Power Point.
• Fresh Grads are welcome to join us!
• No working experience is required as training on the job will be provided.
• Required language(s): Mandarin, English, Bahasa Malaysia.
• Able to interact with people at all levels.
• Able to start work as soon as possible.

Benefit :

• Monday - Friday (9.00am - 6.00pm)
• Yearly Performance Bonus provided
• EPF and Socso 
• Medical Allowance, Fitness Allowance, Car Park, provided!
• Annual Increment (depends on personal performance).
• We strongly recommend work life balance！

Responsibilities

• • Prepare Payment Voucher, maintain and update the status of accounts receivables and payables.
  • Reconcile all bank accounts and resolve all issues in processing the financial statements.
  • Responsible to receive and verify bills and requisitions for goods and services.
  • Assist audit activities.
  • Process general administration functions.
  • Create and manage daily paperwork for mailing as well as invoicing.
  • Assist all accountants and prepare all cash flow reports and data.
  • Prepare records of minutes of meeting.
  • Maintain and manage monthly journals, update entries and maintain sub-ledger.
  • Handling e-invoice system

Requirements

• • Diplomas or B.Sc degree in Finance, Accounting or relevant field.
  • Work experience as an Accounts Administrator, Accounting or similar role.
  • Advanced knowledge of MS office and SQL accounting software program.
  • Good knowledge of bookkeeping procedures.
  • Solid data entry skills.
  • A keen eye for detail.
  • Strong verbal and written communication skills.
  • Trustworthy, respectful, honest and flexible.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Excellent knowledge of Ms Office
• Reporting to HR & Finance Manager
• Prepare payment voucher, invoice, purchase order or any other document related
• Maintain confidentiality in all aspects of cilents, company and etc
• Ensure all admin documentations properly filed
• Perform any duty as assigned from time to time
• Prefer can start work immediately

Requirements:

• Possess at least SPM Level
• At least 1 year experience 
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.

*Required Possess Own Transport, Transport Allowance Given.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職責：

• 對 Office 女士有豐富的了解
• 向人力資源及財務經理匯報
• 準備付款憑證、發票、採購訂單或任何其他相關文件
• 對客戶、公司等各方面保密
• 確保所有管理文件已正確歸檔
• 履行不時指派的任何職責
• 最好能立即開始工作

要求：

• 至少擁有 SPM 級別
• 至少1年經驗
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。

*需要擁有自己的交通工具，給予交通補助。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

Job Responsibilities:

• Handle the administration of HR processes including recruitment process

• Resolve communication issues, support a positive work environment, arrange and streamline employee workflows.

• Support in handling employee disciplinary and performance management and ensure adherence to company and HR policies.

• Organize office events, training sessions and professional development programs for employees.

• Support payroll processing and update to system (e.g. EPF, SOCSO,EIS, LHDN, HRDF)

• Maintain HR records, prepare reports, and handle routine matters with government departments.

• Handle general administration duties and support to the various departments (e.g. preparing invoices, filing)

Job Requirements:

• Minimum Certificate/Diploma in any field

• At least 2 years of experience in HR and administrative roles.

• Familiar with HR software and labor laws.

• Strong communication and organizational skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Able to write & speak in Mandarin, English & Malay and proficient in spoken Mandarin is an added advantage

Benefit：

• EPF | SOCSO | EIS

• Medical claims , Check up , Dental care

• Staff Purchase for Optical Products

• Attractive bonus

• Staff Welfare

• Career growth opportunities

⭕ 5.5 Days / week

⭕ 9am-5.30pm

⭕ Work at Taman Sentosa, Johor

Interested candidate, please email your resume to hr@eyesmate.com.my

職責：

• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。
• 檢查分行的小額現金回饋並簽發報銷支票。
• 檢查員工費用報銷並輸入員工報銷範本。
• 每月進行銀行對帳單核對並解決差異（如有）。
• 任何其他臨時任務。

要求：

• 至少擁有會計、金融或相關領域的學士學位並具有專業資格。
• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• 熟悉會計準則、稅法和填寫程序。
• 出色的數學技能和發現數字錯誤的能力。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 能夠處理敏感、機密資訊。

津貼和福利

• 附近的公共交通
• 醫療保險
• 有薪培訓和發展

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Paid training and development

Job Description :

• Assist Sales & Marketing personnel in preparing proposals/quotations and marketing materials.
• To undertake admin duties and responsibilities as instructed by the superior and the management.

Job Requirements :

• Candidate must possess at least a SPM / Diploma in any field.
• Required skill(s): MS Office, Excel, Power Point.
• Fresh Grads are welcome to join us!
• No working experience is required as training on the job will be provided.
• Required language(s): Mandarin, English, Bahasa Malaysia.
• Able to interact with people at all levels.
• Able to start work as soon as possible.

Benefit :

• Monday - Friday (9.00am - 6.00pm)
• Yearly Performance Bonus provided
• EPF and Socso 
• Medical Allowance, Fitness Allowance, Car Park, provided!
• Annual Increment (depends on personal performance).
• We strongly recommend work life balance！