Total 1,431 Administrative / Clerical job vacancies

Job Title: Admin Executive (Preferable with Forwarding Logistic Experience)

Location: Puchong, Selangor

Job Description:

We are looking for a highly organized and detail-oriented Admin Executive to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office and assist in managing logistics-related tasks. Candidates with experience in forwarding logistics will be given preference, as they will be responsible for coordinating shipping, tracking, and delivery processes, in addition to general office duties.

Key Responsibilities:

• Administrative Support: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining office supplies.
• Documentation: Prepare and handle documents such as invoices, shipping documents, customs declarations, and contracts related to forwarding and logistics.
• Logistics Coordination: Assist in the coordination of forwarding and logistics processes, including liaising with freight forwarders, shipping companies, and customs agents to ensure timely delivery of goods.
• Shipment Tracking: Monitor and track shipments to ensure that deliveries are made on time and handle any issues that may arise during the process.
• Database Management: Maintain and update company records, including shipment details, client information, and inventory logs.
• Vendor Communication: Act as a point of contact between the company and vendors, suppliers, and logistics partners.
• Customer Service: Handle customer inquiries related to shipments and provide updates on delivery status.
• Compliance: Ensure that all shipments comply with local and international shipping regulations and company policies.
• Report Generation: Assist in preparing reports on office and logistics operations, including shipment status and cost analysis.
• Cross Department Coordination: Collaborate with other departments such as Sales, Operations, and Finance to ensure smooth workflow.

Requirements:

• Education: Diploma or Bachelor’s degree in Business Administration, Logistics, or a related field.
• Experience:
  • 2+ years of experience in administrative roles.
  • Preference will be given to candidates with forwarding logistics or supply chain management experience.
• Skills:
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of logistics software and CRM systems is an advantage.
  • Excellent communication skills, both written and verbal.
• Attributes:
  • Detail-oriented with strong multitasking abilities.
  • Ability to work under pressure and meet deadlines.
  • Problem-solving skills with a proactive approach.
  • Familiarity with customs regulations and shipping procedures is a plus.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

• You will serve as an action officer to major Workforce Relations and Compensation (WRAC) division programs, including Employee Relations and Labor Relations.
• You will provide technical advice and operational guidance in WRAC program areas and participate in the development, execution, evaluation and oversight of WRAC programs.
• You will plan and carry out projects or portions of broader assignments to resolve complex tasking at the headquarters level, and analyze issues/problems and develop recommendations and solutions for implementation.
• You will develop, update and interpret WRAC policies and standard processes, and facilitate communication with Commands and subordinate organizations and other Federal agencies on matters associated with WRAC programs.
• You will monitor and analyze data for significant anomalies and trends, including raw data, analysis, findings, conclusions and recommendations for strategic solutions, interventions and expanding best practices.
• You will provide reports, studies and briefings on WRAC programs in general.

As a/an Recapitalization Transaction Specialist, you will:

• Advise and make recommendations on affordable housing transactions to supervisors and managers in the Affordable Housing Transaction Division.
• Actively participate in solving some of the Nation's most complex and plaguing problems associated with public and affordable housing.
• Provide technical support to housing authorities, multifamily owners, as well as HUD field staff with the goal of improving, preserving and repairing assisted rental housing, which may include leveraging improvements in education, health, safety and employment.
• Coordinate, interact and participate in meetings with Office of Recapitalization management, HUD, OMB, and other governmental agencies, both Federal and State, housing finance agencies, Public Housing Authorities, private owners, participating administrative entities, and joint ventures to coordinate and maximize the achievement of the Office of Recapitalization's mission.

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington, DC; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; Chicago, IL; Kansas City, MO; Dallas, TX; San Francisco, CA; Seattle WA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Major duties for this position include, but are not limited to:

• Communicate and track key performance metrics across departments.
• Apply statistics and data modeling to gain actionable business insights and boost customer productivity and revenue.
• Analyze business requirements and processes and makes recommendations to senior leadership for implementation.
• Create and maintain design and requirements documents to identify the development needs for streamlining and improving agency operations.
• Serve as expert consultant and advisor to Chief Technology Officer (CTO)/Deputy CTO regarding the application of DOL, scientific and statistical standards to data evaluation and analysis in the development of high-priority analyses and actionable metrics.
• Establish, implement and employ predictive modeling and advanced statistical analysis processes to facilitate business decision-making for senior leadership.
• Build strong relationships with key OCIO customer organizations and user communities.
• Coordinate with all staff elements and contractors responsible for IT support and delivery to ensure activities align with OCIO's strategic plan and departmental objectives.
• Formulate and defends an IT budget and ensures maximum efficiency and cost-effectiveness in the use of IT resources.
• Plan and assign work based on priorities and prepares schedules for completion of work.
• Develop performance standards and evaluates work performance.
• Advise, counsel and instruct employees on both work and administrative matters.
• Provide active leadership in the equal employment opportunity (EEO) program.
• Provide direction and support in day-to-day operations of OCIO project management initiatives.
• Perform other duties as assigned.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington, DC; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; Chicago, IL; Kansas City, MO; Dallas, TX; San Francisco, CA; Seattle WA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Major duties for this position include, but are not limited to:

• Communicate and track key performance metrics across departments.
• Apply statistics and data modeling to gain actionable business insights and boost customer productivity and revenue.
• Analyze business requirements and processes and makes recommendations to senior leadership for implementation.
• Create and maintain design and requirements documents to identify the development needs for streamlining and improving agency operations.
• Serve as expert consultant and advisor to Chief Technology Officer (CTO)/Deputy CTO regarding the application of DOL, scientific and statistical standards to data evaluation and analysis in the development of high-priority analyses and actionable metrics.
• Establish, implement and employ predictive modeling and advanced statistical analysis processes to facilitate business decision-making for senior leadership.
• Build strong relationships with key OCIO customer organizations and user communities.
• Coordinate with all staff elements and contractors responsible for IT support and delivery to ensure activities align with OCIO's strategic plan and departmental objectives.
• Formulate and defends an IT budget and ensures maximum efficiency and cost-effectiveness in the use of IT resources.
• Plan and assign work based on priorities and prepares schedules for completion of work.
• Develop performance standards and evaluates work performance.
• Advise, counsel and instruct employees on both work and administrative matters.
• Provide active leadership in the equal employment opportunity (EEO) program.
• Provide direction and support in day-to-day operations of OCIO project management initiatives.
• Perform other duties as assigned.

As a/an Deputy Housing-FHA Comptroller, you will:

• Ensure that (a) accounting and internal control polices exist and are applied on all operations; (b) accounting control over all Housing-FHA activities is maintained (c) all external and internal financial reports are prepared properly, accurately and timely; (d) debt collection and cash management systems are in compliance with all requirements and (e) financial standards are identified and the Office, or Offices, responsible for systems development, maintenance and operation for all Housing programs receive guidance on needed improvements to satisfy all Federal and management requirements.
• Maintain the FHA general ledger, the chart of accounts, and certain subsidiary ledgers.
• Prepare quarterly financial statements as well as other financial reports and analyses for the Congress, the OMB, other federal agencies and the general public, and internal management reports to various levels of Housing management.

As a/an Deputy Housing-FHA Comptroller, you will:

• Ensure that (a) accounting and internal control polices exist and are applied on all operations; (b) accounting control over all Housing-FHA activities is maintained (c) all external and internal financial reports are prepared properly, accurately and timely; (d) debt collection and cash management systems are in compliance with all requirements and (e) financial standards are identified and the Office, or Offices, responsible for systems development, maintenance and operation for all Housing programs receive guidance on needed improvements to satisfy all Federal and management requirements.
• Maintain the FHA general ledger, the chart of accounts, and certain subsidiary ledgers.
• Prepare quarterly financial statements as well as other financial reports and analyses for the Congress, the OMB, other federal agencies and the general public, and internal management reports to various levels of Housing management.

• You will serve as the Trial Attorney/Senior Trial Attorney on one of the three Contracts Litigation Teams within the Naval Litigation Office (NLO), Office of the General Counsel (OGC), Department of the Navy (DON).
• You will represent the DON principally before the Armed Services Board of Contract Appeals.
• You will also assist the Department of Justice in matters filed against the DON in the Court of Federal Claims or other Federal courts and may be assigned to other matters as the needs of the office require.
• The case may involve hundreds of millions of dollars or have critical impacts on the mission of the Department.

The purpose of this position is to perform a variety of highly complex demanding management and program analyst assignments requiring a mastery of the application of qualitative and quantitative methods for the assessment and improvement of program(s) effectiveness and to ensure high-quality implementation and management of ASPE s legislative, compliance, and executive secretariat activities.

• Determine nature of calls and visitors to refer communications to appropriate supervisor or staff member.
• Respond to routine and non-technical requests for information.
• Manages electronic mail and messages received to assure commander obtains appropriate information.
• Prepares written material assuring that formatting, punctation, and spelling is correct.
• Prepares summaries of telephone calls to document important details of conversations.
• Utilize Microsoft Office Software to perform task such as updating the commander's calendar and preparing reports.
• Complete a variety of routine office tasks using word processing software and printing equipment.
• Maintains office files in accordance with established filing procedures.