Total 315 Administrative / Clerical job vacancies in US - California - South San Francisco

• You will conduct cyber threat hunting to detect, assess, report and help resolve cyber threats and identifies U.S. government and organizational intelligence requirements to focus collection and analytical activities.
• You will search for threats and actual/potential intrusions using the full range of cyber threat hunting tools and techniques.
• You will utilize techniques, such as, Security Information and Event Management (SIEM) tools, Managed Detection and Response (MDR) systems, encryption software, access control/monitoring and penetration testing.
• You will identify, monitor, and assess potential threats through network data such as NetFlow, email headers, PCAP analysis, network logs and Transport Layer Security (TLS) Certificate Pivoting.
• You will conduct in-depth investigations of any anomalies and irregularities to find the root cause of an incident and takes swift action including adversary tracking and incident reporting and response.
• You will collect relevant intelligence and network data and conduct cyber analysis to inform the decision-making process.
• You will create reports that highlight key findings for NCIS, DON, the U.S. Intelligence Community and other 'friendly' cyber threat hunters.
• You will recommend and implement effective responses to defeat the threat and reduce vulnerability; this includes development of improvements in threat identification and in-depth analysis/reporting.
• You will implement cooperative work with other Cybersecurity or Information Security (INFOSEC), plus CI and LE, personnel in NCIS and DON.
• You will write Intelligence Information Reports (IIRs).
• You will prepare documentation to support system operations: Originates documentation reflecting unique system characteristics, as well as security, local policy and operating considerations.
• You will brief Division officials on key cyber defense issues, including the threat landscape or critical NCIS systemic vulnerabilities and recommended or implemented cybersecurity responses, as assigned.
• You will adhere to Department of Defense (DoD), DON, NCIS, National Institute of Standards and Technology (NIST), Cybersecurity and Infrastructure Security Agency (CISA) and other relevant cybersecurity frameworks and protocols.
• You will keep abreast of new information technologies applicable to cyber defense of NCIS systems and improves one's own knowledge and skills in cybersecurity with emphasis on cyber defense to reach the expert level.
• You will use a computer, a wide range of cyber defense tools and techniques to perform cyber defense work as well as administrative work (communicate, word process, record, calculate, prepare presentations, etc.).

• Process administrative actions using automated systems.
• Maintain organizational records in accordance with regulatory requirements.
• Review correspondence for submission to higher echelons.
• Preserve stock levels of organizational equipment.
• Monitor employee training programs.
• Enforce policies established by higher Headquarters.

• You will serve as the full time EEO Specialist assigned to the EEO Office and may be involved in all aspects of the NAVWAR EEO Program.
• You will serve as the senior functional expert in the area of EEO Complaints Processing and Management, providing case management services for NAVWAR in compliance with EEOC and DON requirements.
• You will use internal and external databases and spreadsheets to monitor, track, analyze and report on both informal and formal complaints of discrimination processing throughout the NAVWAR enterprise.
• You will process informal and formal EEO complaints to include, but not limited to, conducting EEO counseling, drafting correspondence, coordinating investigating, reviewing documents, and preparing and forwarding case files for final dispositions.
• You will serve as the senior functional expert in the area of Alternative Dispute Resolution (ADR) for use in the EEO complaint process.
• You will ensure compliance with directives from the DON ADR Program and coordinate ADR sessions for service commands.
• You will assist in the review and analysis of proposed Equal Employment Opportunity Commission (EEOC) and DON EEO complaint directives and determine impact on the Command's EEO Program.
• You will assist in the preparation for EEO Program inspections of filed activities.

• Duties and responsibilities will vary depending on the level of the position, however you will be trained to develop into a full performance GS-7. Various duties may include:
• Manage the administrative and program support requirements by providing information on administrative policies, procedures, and requirements on matters pertaining to administrative management functions.
• Participate in fiscal functions involving the formulation and execution of operating budgets, assessment of resources, and maintenance and control of multiple facility accounts.
• Establish internal administrative procedures to improve operational efficiencies and timeliness of services.
• Receive visitors and telephone calls answering inquires.
• Respond to requests for information.

Serves as Executive Secretary and initial point of contact for correspondence to be signed by the Deputy Regional Directors (DRD).

Provides guidance to administrative support staff and authorizer regarding correspondence policies and practices. Acts as a member of Reclamation's Correspondence Handbook Team.

Edits and offers a critique on internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content.

Maintains appointment schedules making final commitments. Screens all calls and visitors and determines which calls can be answered personally and which should be directed elsewhere.

Maintains the confidential files of all sensitive material. Also establishes and maintains general administration and other confidential files in the immediate office.

Receives and reviews all incoming mail and correspondence. Refers only that which requires personal attention. Determines what correspondence should be routed to the Executive Staff Members and others and sets controls and deadlines.

Conducts a thorough substantive review of all correspondence and action documents prepared for signature to ascertain conformance with established Reclamations policy, adequacy and clarity of information, format, and expressed view of the manager. Attempts to resolve conflicts through consultation with the subordinate officials or, if necessary, calls the problem to the attention of the manager.

Determines nature of call or business of visitors, if business requires the attention of technical or staff specialists, decides whether the importance of business, rank, or position of visitor is such as to require personal attention of superiors or if the visitor should be referred to the appropriate division or staff concerned with specific subject.

Prioritize and schedules activities for the Deputy Regional Directors (DRD), ensuring appropriate representation of internal staff, Federal, state, and public officials are present. Exercise control over calendars, with authority for commitment of time for appointments, conference and speaking engagements.

Adjustments to calendars are frequently required due to unforeseen situations; respond to and resolves unanticipated developments requiring changes and adjustments in plans, e.g., scheduling supervisor to see high ranking officials.

Serves in a liaison capacity between the Deputy Regional Directors (DRDs) and Washington, Denver, other Regions, Federal and state officials, Area and Regional Office staff, and water users on a variety of subjects, in coordinating meetings and schedules, meeting deadlines, addressing concerns, obtaining information, and providing assistance.

Provides guidance to Regional administrative support staff as a participating member of Reclamation's Executive Leadership Assistant (ELA) Group.

Serves as a timekeeper or back-up timekeeper for the Directorate and/or assists other Directorates, as needed.

Obtains and monitors the use of supplies, equipment, or services for the office.

Uses office automation systems and various Microsoft software packages/programs, to accomplish work.

Serves as Executive Secretary and initial point of contact for correspondence to be signed in the Deputy Regional Director'(DRD).

Provides guidance to administrative support staff and authorizer regarding correspondence policies and practices. Acts as a member of Reclamation's Correspondence Handbook Team.

Edits and offers a critique on internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content.

Maintains appointment schedules making final commitments. Screens all calls and visitors and determines which calls can be answered personally and which should be directed elsewhere.

Maintains the confidential files of all sensitive material. Also establishes and maintains general administration and other confidential files in the immediate office.

Receives and reviews all incoming mail and correspondence. Refers only that which requires personal attention. Determines what correspondence should be routed to the Executive Staff Members and others and sets controls and deadlines.

Conducts a thorough substantive review of all correspondence and action documents prepared for signature to ascertain conformance with established Reclamations policy, adequacy and clarity of information, format, and expressed view of the manager. Attempts to resolve conflicts through consultation with the subordinate officials or, if necessary, calls the problem to the attention of the manager.

Determines nature of call or business of visitors, if business requires the attention of technical or staff specialists, decides whether the importance of business, rank, or position of visitor is such as to require personal attention of superiors or if the visitor should be referred to the appropriate division or staff concerned with specific subject.

Prioritize and schedules activities for the Deputy and Assistant Regional Directors (RD), ensuring appropriate representation of internal staff, Federal, state, and public officials are present. Exercise control over calendars, with authority for commitment of time for appointments, conference and speaking engagements.

Adjustments to calendars are frequently required due to unforeseen situations; response to and resolves unanticipated developments requiring changes and adjustments in plans, e.g., scheduling supervisor to see high ranking officials.

Serves in a liaison capacity between the Deputy and Assistant RDs and Washington, Denver, other Regions, Federal and state officials, Area and Regional Office staff, and water users on a variety of subjects, in coordinating meetings and schedules, meeting deadlines, addressing concerns, obtaining information, and providing assistance.

Provides guidance to Regional administrative support staff as a participating member of Reclamation's Executive Leadership Assistant (ELA) Group.

Serves as a timekeeper or back-up timekeeper for the Directorate and/or assist other Directorates, as needed.

Obtains and monitors the use of supplies, equipment, or services for the office.

Uses office automation systems and various Microsoft software packages/programs, to accomplish work.

Personal Trainer
Battersea FWC | Fitness | Permanent contract | Full time
From £28,512.64 up to £39,108.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Battersea club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier

• lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £39,108.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential. PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.
We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

• Researches and maintains files and other reference material to organize and present information when preparing reports or responding to routine correspondence.
• Prepares reports/summaries/personnel actions for review by supervisor. Contacts appropriate personnel to ensure corrective action is taken to correct errors encountered.
• Receives visitors and phone calls, ascertaining the nature of requests and directing callers to appropriate staff, or personally providing the information desired when routine or procedural matters of the office are involved.
• Performs a variety of general clerical tasks such as: Time and Attendance; schedules appointments, arranges time, participants, and location of meetings; makes travel arrangements for activity personnel.
• Maintains suspense records on all correspondence and action documents and follows up to ensure a timely reply action.
• Types correspondence by using facts given by the supervisor and available references.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of Range Division’s operations.
• Apply a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manage and performs a wide variety of administrative support services.
• Serve as the central Point of Contact for all Range Division administrative matters.
• Provide advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Exercise responsibility for the efficient and effective operation of the Range Division administrative function.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• As a Designated Operating Plan district, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney, serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Plans and provides for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management and supplies.
• Oversees the purchasing program to ensure purchases are within delegated authority and comply with all associated policies, procedures and guidelines.
• Manages the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
• Projects and analyzes space needs based on proposed initiatives, staff changes and technology improvements. Designs office layouts, schedules alterations and repairs, oversees building renovation and directs the relocation of personnel to new space.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of organizational operations.
• Applies a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manages and performs a wide variety of administrative support services.
• Provides advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Utilizes knowledge of established procedures and formats when reviewing and preparing official correspondence.
• Serves as the Organizational Defense Travel Administrator (ODTA) for the Defense Travel System (DTS) and point of contact for the government travel card program.
• Prepares official travel documentation such as authorizations and settlement vouchers in accordance with established policies and procedures.
• Receives, reviews, and authorizes requests for the purchase of organization supplies, services and training.

WHAT IS THE TAXPAYER ADVOCATE SERVICE (TAS)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Advocate Service (TAS), Executive Director Case Advocacy (EDCA)

The following are the duties of this position at the full working level.

• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
• Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.

Operates a personal computer (PC) and peripheral equipment to produce a variety of civilian and military correspondence, spreadsheets, charts, reports and graphs, using a wide variety of software programs.  Transmits and receives documents and messages electronically using PC network or links to other computers.  Proofreads all prepared correspondence and checks for completeness and conformance to applicable instructions and regulations.  Operates PC using graphics applications to produce various graphic materials as required.  May type and prepare statistical data sheets. 

Brief recruit platoons on products available for purchase.  Places orders for products.  Utilizing PC software balances recruit's receivable account with accounting.  Researches and reconciles discrepancies with Accounting.  Answers recruit's questions regarding their account charges or balances and takes additional orders at final pay.   Takes platoon pictures with a digital camera.

Maintains personal identification information IAW with prescribed regulations and ensures confidentiality and security of information.  Handles sensitive information that is proprietary, privileged, confidential, or otherwise legally exempt from disclosure.  Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18.  Notifies the higher level supervisor and senders immediately when personal identification information has been released and advises on how to properly recover, and/or protect information.

Provides World Class Customer Service with an emphasis on courtesy.  Assists customers and communicates positively in a friendly manner.  Acknowledges customers, smiles and makes eye contact.  Asks questions to determine, verify and solve problems.  Checks for satisfaction on the quality of goods and services.  Takes action to solve problems quickly.  Alerts the higher level supervisor, or proper point of contact for help when problems arise. 

Adheres to safety regulations and standards.  Uses required safety equipment, and observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as assigned, such as assisting in photography of platoon pictures.

• Participates in internal management operations and activities in terms of organizational structure, functional operation, and long-range planning.
• Outlines goals, establishes controls and required management reports for use by Executive Staff and Governing Body in implementing programs and activities.
• Reviews and recommends distribution of funds and utilization of resources for those departments supervised.
• Participates as a member of the PRSU Executive management team in the planning, interpretation and implementation of policies, guidelines, statutes, and directives, from all levels of the Department.
• Supervises the Service Unit Operations Division.