Total 44 Administrative / Clerical job vacancies in Stockport, Greater Manchester, SK1 1QF

Salary: £24,404 - £25,1830 Pro rata TTO 38 weeks per year

We are looking for an Admin Assistant to work 25 hours per week term time only in our School. Job Description and all duties and responsibilities are on the attached document. If you have any queries regarding this role please contact the school. All completed application forms should be sent to amanda.lancashire@thrive-ste.com

job description
application form

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Your new company

A well-established manufacturing business based in Bolton are actively recruiting on a permanent full-time basis. Due to company expansion this company are now actively searching for a well-rounded Personal Assistant, whose behaviour reflects the company values and represent the company in a positive manner, working in accordance with company policy and procedures at all times.This role is Monday to Friday 9am - 5pm, over 37 hours per week and offers flexible working hours and potential hybrid working.

Your new role

As Executive Assistant you will be provide support to the Managing Director, providing key administrative and business support; coordinating and leading executive scheduling, ensuring meetings and materials are efficient and effective. Being the 'right hand person' and trusted partner to the MD and Executive team to support their delivery of the priorities of the role. You will be expected to support group board meetings and the preparation of board materials, projects, and critical business information. Assist the Company Secretary in providing secretariat support and support the overall governance and engagement with the chair and non-executive directors in their roles.Along with providing line management of 2 x business support officers who provide administrative support to yourself.

What you'll need to succeed

To be successful in securing this position you should have previous experience as an Executive Assistant or PA, along with excellent administrative and organisational skills. Including superb communication skills, have excellent typing skills, must be capable of using own initiative, be proactive, forward thinking and enjoy meeting people. You should be able to work under pressure and to strict deadlines, any industry background will be considered, but legal would be beneficial.

What you'll get in return

In return, you will be paid a salary up to £36,000 depending on experience and will be joining a successful growing business during an exciting period.Company benefits include 23 days annual leave, plus bank, plus increase YOY up to 5 days. Pension 6% employer and 4% employee, progression, and development available, flexible working. Life Insurance scheme, company sick pay scheme and access to healthcare services including a virtual GP service and mental health support.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

Purchase ledger Clerk

Location: Manchester
Salary: £27,000
Type: Full-Time

We are looking for a detail-oriented Purchase Ledger Clerk to join our clients finance team. In this role, you will be responsible for managing supplier invoices, processing payments, and ensuring accurate financial records.

Key Responsibilities:
* Process and reconcile supplier invoices and payments.
* Maintain accurate purchase ledger records.
* Assist in resolving any invoice discrepancies or queries.
* Support month-end closing activities related to purchase ledger.

Qualifications:
* Previous experience in a purchase ledger or accounts payable role is preferred.
* Strong attention to detail and organisational skills.
* Proficiency in accounting software and Microsoft Excel.

Company Benefits:
* Competitive salary and benefits package.
* Opportunities for professional growth.
* A supportive and collaborative work environment.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Admin Hub Officer
Salary Scale 6
£34,416 - £35,448 (actual salary £29,816- £30,710)
36 hours per week
Term Time only
Start date: January 2025
Our school values ‘Be Proud, Aim High, Work Hard, Be Kind, No Excuses’ are at the centre of everything we do to ensure students learn, achieve and enjoy school.
We are looking to appoint a confident and creative individual to join our admin team working in our Student Admin Hub. The successful candidate will provide a full range of high quality administrative support across the school this will include working in our reception area, and Learning Hub. They will also provide PA support to our Senior Leadership team. The candidate should be available to work between the hours of 7.45am and 5.15pm on a rota basis.
We encourage all staff to be committed to their own professional development and pride ourselves on designing a programme of professional learning that supports everyone to improve their practice and develop their leadership skills.
GCSE examination results are consistently very good and Ofsted (November 2022) identified that this is because 'students work hard and achieve well' and ' students 'benefit from a curriculum that is carefully sequenced and expertly taught by skilled staff'. Ofsted November 2022
Closing date: Thursday 12 December 2024We are committed to safeguarding and promoting the welfare of children and young people and expect all our staff and volunteers to share this commitment.

The postholder must be efficient and professional; to provide support to patients, relatives and the multi-disciplinary team to ensure delivery of an excellent service and positive patient journey. As a Ward Clerk the postholder will need to be able to organise and prioritise their workload. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately. If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.

Responsible for collection of notes for the clinic, filing all relevant results in patient records, tracking and returning notes. Greeting patients and visitors to the unit. Reception duties whereby all relevant paperwork is compiled and notes are attended to. Answer the telephone and take and record messages whilst adhering to the telephone standard applicable throughout the Trust and alert the nurse in charge to any action required. Provide clerical support to the Unit Manager and Drs in relation to filing, emailing, faxing and obtaining patient records and results as appropriate. Responsible for the ordering and collection of stationery and ensuring all appropriate documents, Patient Information Leaflets and general items required are well stocked and readily available. Inputting data onto relevant databases Assist with the paper results on a daily basis by checking for appointments, filing and issuing letters to the patient as instructed. Provide holiday and sickness cover for other clerical staff as required Organising appropriate transfers or patient transport. Undertake administrative tasks specific to the Clinical Decisions Unit. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately. If successful this vacancy will require an enhanced DBS check at a cost of £41.50. This cost will be deducted from your first Trust salary In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.

The post holder will deliver audio typing support for clinic correspondence. Specifically, the main duties of the role will involve clinic and results letters typing using WinScribe and similar systems. The role is vital in ensuring patients are informed in a timely way, regarding their care pathways and requires good levels of concentration, proof reading skills and involves prolonged periods of typing for large periods of the day The postholder will need to be able to understand and interpret functional/medical/legal terms and organisational policies and procedures, working with colleagues to ensure correct process is followed and ensure the smooth administration of patient flow. Ability to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures primary to coordinate care plans. The role will be linked to a system that supports departments and business groups to ensure typing is available to cover for shortages and peaks in demand across departments. Outputs will be measured using a set of performance measures to ensure consistency and high quality, timely service provision. Act as the link between consultants, clinicians, the booking team and other areas to ensure care is delivered in a coordinated and efficient way. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

The post holder will deliver audio typing support for clinic correspondence. Specifically, the main duties of the role will involve clinic and results letters typing using WinScribe and similar systems. The role is vital in ensuring patients are informed in a timely way, regarding their care pathways and requires good levels of concentration, proof reading skills and involves prolonged periods of typing for large periods of the day The postholder will need to be able to understand and interpret functional/medical/legal terms and organisational policies and procedures, working with colleagues to ensure correct process is followed and ensure the smooth administration of patient flow. Ability to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures primary to coordinate care plans. The role will be linked to a system that supports departments and business groups to ensure typing is available to cover for shortages and peaks in demand across departments. Outputs will be measured using a set of performance measures to ensure consistency and high quality, timely service provision. Duties and responsibilities include assisting and implementing the interface and support required with the flow of patients through the system as required. The post holder will be expected to work flexibly across the Trust and health community where required to ensure the service has sufficient cover available to meet patient and service needs. This will include both working in a variety of areas as required and being adaptable to use the skills required for a variety of services which could be delivered from a hub or centralised centre. Act as the link between consultants, clinicians, the booking team and other areas to ensure care is delivered in a coordinated and efficient way. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately. If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.

DUTIES AND RESPONSIBILITIES SPECIFIC DUTIES AND RESPONSIBILITIES: Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organize and schedule meetings and maintain an up-to-date diary for appointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriate administration staff to ensure clinic numbers are manageable. Escalating to Admin and Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, acting on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary. Deal with stressful phone calls which can be emotional / abusive and of a sensitive nature from relatives/patients. Liaise with internal and external departments to arrange clinical investigations/procedures. Liaise with patients involved in trials undertaken by the team, coordinating all necessary information between patients, hospital and organizing bodies. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Careflow) including routine use of the case note tracking system Receive new patient referrals and organize appointment/admissions and arrange treatment as required. Contribute to the appropriate management of the waiting list, particularly in relation to patients who fall within the two-week wait category Co-ordinate annual leave within the group to ensure clinics are capped or cancelled as necessary in order that clinics are managed effectively, and nursing staff are allocated appropriately to other areas. Contribute to the training of new members of staff within a given area as required. Ensure case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions. Provide information required to support the investigation of litigation cases. Provide statistical information to the Information Department as required. Work with Clinicians, Managers and Administration staff to review working practices, identify new improved ways of working and find solutions to problems Work with the management team to improve quality and range of services, with resources being managed according to agreed policies and priorities. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary. ADDITIONAL REQUIREMENTS Always follow risk management procedures including the identification, assessment, and management of risk within the division. To abide by all Trust policies and Procedures. To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning. This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties and flexibility may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

Main Duties and Responsibilities Provide and coordinate business support and secretarial services, including preparation and distribution of agendas and papers for Committees and other relevant meetings as appropriate, under the direction of the Deputy Director Strategy & Partnerships and Director of Finance, in accordance with Trust policies, procedures and timescales; Take and transcribe accurate minutes of formal meetings in a timely fashion, taking into account the Data Protection Act and Freedom of Information, ensuring that all follow-up action is taken and action logs completed accordingly; Support the teams with the management of projects that deliver the Trust strategic and operational plans, gathering information and undertaking enquiries as and when is necessary; Effectively manage the diary for the senior team where required, including arranging appointments and project groups/meetings, prioritising meetings/appointments as necessary, ensure sufficient work/reflective time; Receive, screen and distribute all incoming mail. Prepare/commission draft responses as necessary, identifying appropriate action or referral. Initiate follow-up action where necessary; Manage incoming emails, ensuring briefings and follow-up actions take place and deadlines met; Act as Office Manager for the department, taking responsibility for the ordering of office furniture, computers, etc; Take responsibility for the overall maintenance of the Aspen House building and facilities, liaising with Facilities and Estates as required; Effectively manage the allocation and usage of the meeting rooms within Aspen House; To oversee the maintenance and development of the relevant pages of the Trust Intranet and website as required by the corporate departments and to maintain the content of the Counter Fraud intranet site on behalf of MIAA; To act as Controlled Stationery Officer for the Trust, ordering and supplying of prescriptions for outpatient clinics in the Trust. Supplying controlled Stationery to department, stock control, ordering stock including prescriptions, keeping accurate record of stock received and issued; To open electronic tenders and authorise for Procurement to have access to them after the closure date; Create and maintain documents in the corporate style using electronic information systems such as email, electronic diaries, internet/intranet, word processing, copy typing, creating databases, spreadsheets and PowerPoint presentations as and when required; Arrange routine and ad-hoc meetings, seminars, workshops and presentations both within and external to the Trust, attending in a support capacity as necessary; Act as a point of contact for senior teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously; Ensure strict confidentiality is kept at all times when dealing with sensitive and confidential information; Take a lead role in organisation of the team, including co-ordinating meetings and supplying the relevant information required for financial and HR processes and systems Take the lead in supporting Stockport and Tameside Capital meetings by producing minutes of meeting and tracking/managing actions. Take the lead in tracking and monitoring business cases across Stockport and Tameside; Develop and maintain effective electronic filing systems, to ensure that information is kept securely and is accessible to other members of the team; Required to input, monitor and check data produced and required for on-going programmes and projects; Working with all team members in the collection of information for progress and performance reporting on relevant projects; To carry out other appropriate delegated duties as required; Maintain timely and accurate outputs for all work, balancing continuing and intense work against an unpredictable pattern of daily operational demands; Respond to new demands in the role and to build those responses into sustainable systems and activities; Maintain and evidence continual professional development record. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

We are eager to a candidate who are highly motivated, enthusiastic and who enjoy a challenge to join our large and diverse team in a very busy yet rewarding environment. On joining the Reproductive Medicine Department the successful candidate will be part of an experienced team who are committed to providing a high quality booking and scheduling service.

The role of the Clerical Officer requires attention to detail, organisation and prioritisation skills. Answering calls from patients, arriving and directing patients within the department and booking appointments.

The successful candidate will have excellent communication skills and will demonstrate flexibility being committed to improving the patient experience.

Greet people attending the reception area, ascertaining their requirements and respond to those requirements accordingly including the recording of their attendance for clinic appointments and scans.

Assist in booking appointments for patients as directed by clinical staff and management team.

Provide a telephone service responding to queries and relaying messages as necessary including liaising with other departments where appropriate and taking patient treatment requests.

Record all admissions and discharges on the ward on appropriate databases (e.g. HIVE).

Register patients on the Meditex (IVF EPR System) and update where required in a timely manner.

*** Please see detailed job description for the full list of tasks***

MFT is one of the largest NHS Trust In England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.



We’re looking forward to hearing from you!


This advert closes on Tuesday 10 Dec 2024

Proud member of the Disability Confident employer scheme

New opportunities have arisen for an individual to join our team here at Manchester Foundation Trust

We are looking for enthusiastic, committed, dynamic individuals to join our Team in the Cardiology Diagnostics Department at Manchester Foundation Trust Hospitals who will provide administrative and reception support

The department offers a full spectrum of Invasive and Non Invasive cardiac diagnostic investigations and is committed to developing staff and actively developing new roles for service provision.

Our mission is to improve the health/quality of life for our patients by building an organisation that develops and invests in the individuals that work here and this can only be achieved with the recruitment of the right people.

Any Enquires are welcomed and if you wish to arrange an informal visit of the department do not hesitate to contact us

Sorting and distribution of mail, case notes as appropriate.

General clerical duties e.g. sorting, filing, photocopying etc.

Dealing promptly with routine enquiries from staff and patients both on the telephone and in person, giving non-clinical advice, both orally and in writing, and communicating appropriately thereafter.

Reception duties meeting patients and visitors to the department/unit.

Some diary management for personnel or area.

Assisting with the introduction of new staff to office procedures and the use of office equipment.

Data entry and the updating of spreadsheets.

Use of patient related hospital computer systems e.g. making appointments, listing patients for procedures, recording data.

Following Trust and departmental Standard Operation Procedure (SOP’s).

Take part in departmental audits as and when required.

Complying with the Data Protection Act and Caldicott Guidelines in relation to confidential data.

MFT is England’s largest NHS Trust with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!


This advert closes on Tuesday 10 Dec 2024

Proud member of the Disability Confident employer scheme

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guidethat sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post.As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk. Were looking forward to hearing from you!