Total 88 Administrative / Clerical job vacancies in San Diego, California

• You will serve as an action officer to major Workforce Relations and Compensation (WRAC) division programs, including Employee Relations and Labor Relations.
• You will provide technical advice and operational guidance in WRAC program areas and participate in the development, execution, evaluation and oversight of WRAC programs.
• You will plan and carry out projects or portions of broader assignments to resolve complex tasking at the headquarters level, and analyze issues/problems and develop recommendations and solutions for implementation.
• You will develop, update and interpret WRAC policies and standard processes, and facilitate communication with Commands and subordinate organizations and other Federal agencies on matters associated with WRAC programs.
• You will monitor and analyze data for significant anomalies and trends, including raw data, analysis, findings, conclusions and recommendations for strategic solutions, interventions and expanding best practices.
• You will provide reports, studies and briefings on WRAC programs in general.

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

• Conduct sensitive file reviews with numerous Federal, state and local agencies and preparing case file records and related documents to be routed to other offices.
• Search for missing files/records and placing loose documents into appropriate case files.
• Perform general mail handling and distribution including sorting, opening, date stamping, classifying, processing, and routing.
• Prepare, maintain, and submit statistical and required reports to supervisor.
• Use computer record systems to search, create and update information.

• You will administer and oversee multiple Echelon 2 level military and/or civilian programs within OJAG/NLSC and provides subject matter expertise to program leads within the Department of Navy DESCP.
• You will assist with gathering the input required to update and maintain all administrative program requirements.
• You will be responsible for managing the mail program across the DoN DESCP.
• You will serve as DESCP Records Manager/Division Liaison responsible for insuring record keeping creation, retention and archiving of DESCP Privacy Act compliance and permanent records.

• You will provide SME level expertise on-site, worldwide, to execute and maintain field office identity activity operations.
• You will utilize identity activities subject matter expertise to ensure non-standard biometric data obtained from field elements is processed, submitted, and ingested into US government authoritative biometrics databases.
• You will utilize NCIS internal and external intelligence community databases to assess NCIS field office investigations and operations to identify gaps in identity activity operations and opportunities.
• You will develop operational planning documentation in coordination with NCIS field office personnel to initiate identity activity operations.
• You will Coordinate and liaises with DON, Department of Defense (DoD), US government inter-agency and foreign government biometrics organizations to develop and/or revise business rules.
• You will engage with US government and international biometrics community by attending meetings, symposiums, and trainings to ensure NCIS remains at the cutting edge of biometrics and identity activities capabilities.
• You will independently coordinate, collaborate, and brief NCIS leadership, representatives from other US law enforcement and intelligence community partners, military combatant commands, and foreign law enforcement/intelligence community partners.
• You will present written products and briefings to executive level audiences and leaders related to NCIS identity intelligence analysis.

• Translate organizational goals into work assignments for IT team and personnel.
• Coordinate regional short and long-range planning and utilization of IT customer support functions, resources, coordination of systems and applications procedures and integration.
• Manage technical and non-technical aspects of the region service center relations and activities to customer support operations, network, LAN/WAN connection and applications in geographically dispersed locations, workstation service support, Help Desk field support, oversight of field operations, and on-site management.
• Exercise significant program responsibilities in working with management, other work team leads, and the IT executives and management DUS and ACIO, contractors, vendors, and other Federal entities.
• Maintain the operational management of the service center environment to include configuration and problem resolution, software distribution, call logging and tracking, workstation configurations, asset management, software discovery, and configuration management.

• You will apply basic Human Resources (HR) regulations, rules and procedures to perform a wide variety of functions in support of recruitment and placement operations.
• You will generate and prepare reports by extracting data and creating spreadsheets, using these reports to verify accuracy of information within database.
• You will input and manipulate data to ensure accurate processing of a full range of personnel actions. Actions may range from accessions, separations, position changes, reassignments, realignments, promotions, and transfers.
• You will consolidate records for employees who have transferred from other Agencies to ensure leave, retirement and other information accrues accurately.
• You will apply pay setting rules for general schedule employees for adherence to regulatory requirements.

• You will conduct cyber threat hunting to detect, assess, report and help resolve cyber threats and identifies U.S. government and organizational intelligence requirements to focus collection and analytical activities.
• You will search for threats and actual/potential intrusions using the full range of cyber threat hunting tools and techniques.
• You will utilize techniques, such as, Security Information and Event Management (SIEM) tools, Managed Detection and Response (MDR) systems, encryption software, access control/monitoring and penetration testing.
• You will identify, monitor, and assess potential threats through network data such as NetFlow, email headers, PCAP analysis, network logs and Transport Layer Security (TLS) Certificate Pivoting.
• You will conduct in-depth investigations of any anomalies and irregularities to find the root cause of an incident and takes swift action including adversary tracking and incident reporting and response.
• You will collect relevant intelligence and network data and conduct cyber analysis to inform the decision-making process.
• You will create reports that highlight key findings for NCIS, DON, the U.S. Intelligence Community and other 'friendly' cyber threat hunters.
• You will recommend and implement effective responses to defeat the threat and reduce vulnerability; this includes development of improvements in threat identification and in-depth analysis/reporting.
• You will implement cooperative work with other Cybersecurity or Information Security (INFOSEC), plus CI and LE, personnel in NCIS and DON.
• You will write Intelligence Information Reports (IIRs).
• You will prepare documentation to support system operations: Originates documentation reflecting unique system characteristics, as well as security, local policy and operating considerations.
• You will brief Division officials on key cyber defense issues, including the threat landscape or critical NCIS systemic vulnerabilities and recommended or implemented cybersecurity responses, as assigned.
• You will adhere to Department of Defense (DoD), DON, NCIS, National Institute of Standards and Technology (NIST), Cybersecurity and Infrastructure Security Agency (CISA) and other relevant cybersecurity frameworks and protocols.
• You will keep abreast of new information technologies applicable to cyber defense of NCIS systems and improves one's own knowledge and skills in cybersecurity with emphasis on cyber defense to reach the expert level.
• You will use a computer, a wide range of cyber defense tools and techniques to perform cyber defense work as well as administrative work (communicate, word process, record, calculate, prepare presentations, etc.).

• You will serve as the full time EEO Specialist assigned to the EEO Office and may be involved in all aspects of the NAVWAR EEO Program.
• You will serve as the senior functional expert in the area of EEO Complaints Processing and Management, providing case management services for NAVWAR in compliance with EEOC and DON requirements.
• You will use internal and external databases and spreadsheets to monitor, track, analyze and report on both informal and formal complaints of discrimination processing throughout the NAVWAR enterprise.
• You will process informal and formal EEO complaints to include, but not limited to, conducting EEO counseling, drafting correspondence, coordinating investigating, reviewing documents, and preparing and forwarding case files for final dispositions.
• You will serve as the senior functional expert in the area of Alternative Dispute Resolution (ADR) for use in the EEO complaint process.
• You will ensure compliance with directives from the DON ADR Program and coordinate ADR sessions for service commands.
• You will assist in the review and analysis of proposed Equal Employment Opportunity Commission (EEOC) and DON EEO complaint directives and determine impact on the Command's EEO Program.
• You will assist in the preparation for EEO Program inspections of filed activities.

• Duties and responsibilities will vary depending on the level of the position, however you will be trained to develop into a full performance GS-7. Various duties may include:
• Manage the administrative and program support requirements by providing information on administrative policies, procedures, and requirements on matters pertaining to administrative management functions.
• Participate in fiscal functions involving the formulation and execution of operating budgets, assessment of resources, and maintenance and control of multiple facility accounts.
• Establish internal administrative procedures to improve operational efficiencies and timeliness of services.
• Receive visitors and telephone calls answering inquires.
• Respond to requests for information.

Serves as Executive Secretary and initial point of contact for correspondence to be signed by the Deputy Regional Directors (DRD).

Provides guidance to administrative support staff and authorizer regarding correspondence policies and practices. Acts as a member of Reclamation's Correspondence Handbook Team.

Edits and offers a critique on internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content.

Maintains appointment schedules making final commitments. Screens all calls and visitors and determines which calls can be answered personally and which should be directed elsewhere.

Maintains the confidential files of all sensitive material. Also establishes and maintains general administration and other confidential files in the immediate office.

Receives and reviews all incoming mail and correspondence. Refers only that which requires personal attention. Determines what correspondence should be routed to the Executive Staff Members and others and sets controls and deadlines.

Conducts a thorough substantive review of all correspondence and action documents prepared for signature to ascertain conformance with established Reclamations policy, adequacy and clarity of information, format, and expressed view of the manager. Attempts to resolve conflicts through consultation with the subordinate officials or, if necessary, calls the problem to the attention of the manager.

Determines nature of call or business of visitors, if business requires the attention of technical or staff specialists, decides whether the importance of business, rank, or position of visitor is such as to require personal attention of superiors or if the visitor should be referred to the appropriate division or staff concerned with specific subject.

Prioritize and schedules activities for the Deputy Regional Directors (DRD), ensuring appropriate representation of internal staff, Federal, state, and public officials are present. Exercise control over calendars, with authority for commitment of time for appointments, conference and speaking engagements.

Adjustments to calendars are frequently required due to unforeseen situations; respond to and resolves unanticipated developments requiring changes and adjustments in plans, e.g., scheduling supervisor to see high ranking officials.

Serves in a liaison capacity between the Deputy Regional Directors (DRDs) and Washington, Denver, other Regions, Federal and state officials, Area and Regional Office staff, and water users on a variety of subjects, in coordinating meetings and schedules, meeting deadlines, addressing concerns, obtaining information, and providing assistance.

Provides guidance to Regional administrative support staff as a participating member of Reclamation's Executive Leadership Assistant (ELA) Group.

Serves as a timekeeper or back-up timekeeper for the Directorate and/or assists other Directorates, as needed.

Obtains and monitors the use of supplies, equipment, or services for the office.

Uses office automation systems and various Microsoft software packages/programs, to accomplish work.

Serves as Executive Secretary and initial point of contact for correspondence to be signed in the Deputy Regional Director'(DRD).

Provides guidance to administrative support staff and authorizer regarding correspondence policies and practices. Acts as a member of Reclamation's Correspondence Handbook Team.

Edits and offers a critique on internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content.

Maintains appointment schedules making final commitments. Screens all calls and visitors and determines which calls can be answered personally and which should be directed elsewhere.

Maintains the confidential files of all sensitive material. Also establishes and maintains general administration and other confidential files in the immediate office.

Receives and reviews all incoming mail and correspondence. Refers only that which requires personal attention. Determines what correspondence should be routed to the Executive Staff Members and others and sets controls and deadlines.

Conducts a thorough substantive review of all correspondence and action documents prepared for signature to ascertain conformance with established Reclamations policy, adequacy and clarity of information, format, and expressed view of the manager. Attempts to resolve conflicts through consultation with the subordinate officials or, if necessary, calls the problem to the attention of the manager.

Determines nature of call or business of visitors, if business requires the attention of technical or staff specialists, decides whether the importance of business, rank, or position of visitor is such as to require personal attention of superiors or if the visitor should be referred to the appropriate division or staff concerned with specific subject.

Prioritize and schedules activities for the Deputy and Assistant Regional Directors (RD), ensuring appropriate representation of internal staff, Federal, state, and public officials are present. Exercise control over calendars, with authority for commitment of time for appointments, conference and speaking engagements.

Adjustments to calendars are frequently required due to unforeseen situations; response to and resolves unanticipated developments requiring changes and adjustments in plans, e.g., scheduling supervisor to see high ranking officials.

Serves in a liaison capacity between the Deputy and Assistant RDs and Washington, Denver, other Regions, Federal and state officials, Area and Regional Office staff, and water users on a variety of subjects, in coordinating meetings and schedules, meeting deadlines, addressing concerns, obtaining information, and providing assistance.

Provides guidance to Regional administrative support staff as a participating member of Reclamation's Executive Leadership Assistant (ELA) Group.

Serves as a timekeeper or back-up timekeeper for the Directorate and/or assist other Directorates, as needed.

Obtains and monitors the use of supplies, equipment, or services for the office.

Uses office automation systems and various Microsoft software packages/programs, to accomplish work.

• Researches and maintains files and other reference material to organize and present information when preparing reports or responding to routine correspondence.
• Prepares reports/summaries/personnel actions for review by supervisor. Contacts appropriate personnel to ensure corrective action is taken to correct errors encountered.
• Receives visitors and phone calls, ascertaining the nature of requests and directing callers to appropriate staff, or personally providing the information desired when routine or procedural matters of the office are involved.
• Performs a variety of general clerical tasks such as: Time and Attendance; schedules appointments, arranges time, participants, and location of meetings; makes travel arrangements for activity personnel.
• Maintains suspense records on all correspondence and action documents and follows up to ensure a timely reply action.
• Types correspondence by using facts given by the supervisor and available references.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of Range Division’s operations.
• Apply a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manage and performs a wide variety of administrative support services.
• Serve as the central Point of Contact for all Range Division administrative matters.
• Provide advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Exercise responsibility for the efficient and effective operation of the Range Division administrative function.