Total 10 Administrative / Clerical job vacancies in Quantico, Virginia

• You will perform administrative functions in support of the Navy Information Forces Command (NAVIFOR) staff under the management of the Administrative Officer.
• You will provide administrative support within the command and domain, as assigned, and to staff members on matters associated with a variety of personnel, training, evaluations and fitness reports, and travel issues.
• You will maintain proper records ensuring procedures are followed, preparing required documentation, and providing necessary feedback/guidance to personnel.
• You will receive and read all incoming correspondence and reports which may affect the command, determining appropriate action.
• You will continually provide updates, suspense dates, and follow-up with appropriate personnel or command to ensure conformance.

• You will assist and provide personnel with guidance on applicable procedures, instructions, and regulations pertaining to official correspondence in the preparation of official correspondence per the Naval Correspondence manual.
• You will respond to routine nontechnical requests regarding status, reports, meeting schedules, duty status of respective member, and suspense dates for action items based on information from the files provided by other offices.
• You will be the liaison with the Installation civilian manpower training officer in the maintenance and tracking of yearly civilian workforce training for office civilians and supervisors of civilians ensuring all training is timely.
• You will prepare reports using word processing software, spreadsheets, databases, or presentation software to provide managerial support.
• You will assist the office timekeeper to maintain time and leave records.
• You will assist the supply management officer, monitors personal accountable property inventories and asset management activities.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

This is a Direct Hire Public Notice, under this recruitment, applications will be accepted for each location and/or installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This position is being filled under Direct Hire Authority (DHA) in accordance with USD(P&R) memo of DEC 22, 2023, Direct Hire Authority for Certain Personnel of the Department of Defense, Title 5, United States Code, Section 9905. Per 3. Covered Positions E. Table 1.

Please read this Public Notice in its entirety prior to submitting your application for consideration.

Incumbents typical work assignments may include the following:

• Serves as senior DoD specialist and advisor on DoD contracting and pricing regulations, policies, and associated procedures.
• Within areas of responsibility, develops new and refines existing procurement policies and regulations including developing and testing new techniques and procedures, evaluating and developing proposed innovations including proposed legislative initiatives, participating in formulation of government-wide policies, providing policy guidance and training to the workforce, and ensuring consistent policy application.
• Teams with acquisition professionals and government stakeholders at all levels to develop and communicate solutions on challenging, complex pricing and contracting issues.
• Serves as the procurement analyst responsible for initiating, developing and recommending contracting operational policies, procedures, guidance and oversight of the Defense Department governmentwide commercial purchase card (GPC) program.
• Serves as a procurement analyst within the DoD Purchase Card Program Management Office.
  Reviews the effectiveness of Component (Army, Navy, Air Force and 4th Estate) purchase card program policies and procedures to ensure that they are consistent with governing law, regulation and DoD policy.
• Leads teams across Component card programs and/or other functional communities within the department to develop and integrate innovative approaches to determine efficiencies in the use of the card and to streamline Departmental processes and operations while minimizing associated costs.
• Works with the Director of Contracting eBusiness (who is the Director of the DoD Purchase Card Program Management Office) and other senior leaders across the Office of the Secretary of Defense (OSD) and the Components to define, integrate, and implement purchase card functional processes to support other strategic goals/objectives of the Department of Defense.
• Develops new policies, methodologies, and techniques to promulgate the innovative solutions and methodologies designed.

• You will support and advise DON senior leaders on technology integration and modernization to support adoption into the DON information ecosystem.
• You will serve as a technical expert advising key leaders and staff on modernizing DON’s information environment, promoting digital enterprise services, governing enterprise architecture and evaluating the implementation of technical solutions.
• You will develop new theories, concepts, principles, standards, and methods related to technology adoption.
• You will provide policy and planning guidance to senior leaders, staff, and stake holders; align internal business practices with government or department wide regulations and policies.
• You will conduct evaluations of Information Management (IM) and Information Technology (IT) plans, projects, and programs to ensure alignment with DON and DoD business and mission needs; establish IM and IT metrics.

The incumbent provides a wide variety administrative and clerical support to the SILC Commander and Executive Director and other management personnel and in general support of unit operations.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Type/compile a variety of letters, memoranda, issue papers, reports and other correspondence.
• Review outgoing correspondence to ensure compliance with command policies and procedures
• Check grammar, punctuation, spelling for correctness
• Conduct a technical review of correspondence prepared by the unit for signature by unit Commander or other management levels.

• You will makes recommendations on a variety of administrative issues and conduct highly complex and ambiguous assignments utilizing untested methods and procedures to resolve systemic problems impacting the organization.
• You will prepare comprehensive reports to ensure that senior management is provided with clear and concise recommendations, analysis, evaluations and interpretations concerning plans, policies and programs.
• You will work with Directorate leadership to identify, or exclude, potential problems and determine financial, material, manpower and information resources needed to execute the mission requirements.
• You will provide rapid and effective response to requests and directives pertaining to plans, programs, policies, procedures, objectives, operations, reviews, and reports pertaining to the mission.
• You will respond to to near-term requirements impacting Operations policies and programs, conducts short-term analysis, oversees projects, and coordinates staff actions which cross normal staff boundaries as assigned by the Director.
• You will respond to external requests for information from the Department of the Navy, Congress, and Department of Defense by providing briefings, information papers, and analytical planning documents.
• You will direct the implementation of new programs and plans to ensure that the organization is in compliance with higher policy and guidance.

• • Incumbent will lead O-6/GS-15 level collaborative efforts to solve issues that hinder T and E data required for the evaluation of warfighter chemical, biological, radiological (CBR) Defense systems.
• • Problem solves for issues with funding, Test and Evaluation (T and E) physical and intellectual infrastructure, and test methodologies.
• • Incumbent will frequently brief GO/SES leadership on project progress, and will be responsible for fully monitoring, reviewing, and providing recommendations on Congressional requests for documents and information.
• • Incumbent is relied upon to plan, direct, coordinate, and expedite CBDP projects and actions appropriate for each assignment using qualitative and quantitative analysis techniques.
• • Identifies, quantifies, and evaluates the balance between service requirements, program goals, technical and financial resources and policies in order to recommend the best course of action for T and E challenges.

You will serve as a/an Secretary (OA) and be responsible for performing a variety of administrative and office automation duties to relieve the Chief of Operations and the Technical Advisor of administrative requirements. Incumbent works in a classified work space and handles documents classified up to and including Secret on a daily basis.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Receiving all visitors and telephone calls to the Chief of Operations.
• Receiving, tracking, records, reports and filing correspondence, which may be classified up to the secret level.
• Receiving, reviewing, disseminating incoming correspondence
• Responding to requests for information concerning Division functions.
• Reviewing documents prepared for signature of or requiring coordination by the Chief of Operations for conformance with regulations, grammar, format, and special policies of the Division,