Total 109 Administrative / Clerical job vacancies in Prince George, Virginia

• You will perform administrative functions in support of the Navy Information Forces Command (NAVIFOR) staff under the management of the Administrative Officer.
• You will provide administrative support within the command and domain, as assigned, and to staff members on matters associated with a variety of personnel, training, evaluations and fitness reports, and travel issues.
• You will maintain proper records ensuring procedures are followed, preparing required documentation, and providing necessary feedback/guidance to personnel.
• You will receive and read all incoming correspondence and reports which may affect the command, determining appropriate action.
• You will continually provide updates, suspense dates, and follow-up with appropriate personnel or command to ensure conformance.

• You will assist and provide personnel with guidance on applicable procedures, instructions, and regulations pertaining to official correspondence in the preparation of official correspondence per the Naval Correspondence manual.
• You will respond to routine nontechnical requests regarding status, reports, meeting schedules, duty status of respective member, and suspense dates for action items based on information from the files provided by other offices.
• You will be the liaison with the Installation civilian manpower training officer in the maintenance and tracking of yearly civilian workforce training for office civilians and supervisors of civilians ensuring all training is timely.
• You will prepare reports using word processing software, spreadsheets, databases, or presentation software to provide managerial support.
• You will assist the office timekeeper to maintain time and leave records.
• You will assist the supply management officer, monitors personal accountable property inventories and asset management activities.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

This is a Direct Hire Public Notice, under this recruitment, applications will be accepted for each location and/or installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This position is being filled under Direct Hire Authority (DHA) in accordance with USD(P&R) memo of DEC 22, 2023, Direct Hire Authority for Certain Personnel of the Department of Defense, Title 5, United States Code, Section 9905. Per 3. Covered Positions E. Table 1.

Please read this Public Notice in its entirety prior to submitting your application for consideration.

Incumbents typical work assignments may include the following:

• Serves as senior DoD specialist and advisor on DoD contracting and pricing regulations, policies, and associated procedures.
• Within areas of responsibility, develops new and refines existing procurement policies and regulations including developing and testing new techniques and procedures, evaluating and developing proposed innovations including proposed legislative initiatives, participating in formulation of government-wide policies, providing policy guidance and training to the workforce, and ensuring consistent policy application.
• Teams with acquisition professionals and government stakeholders at all levels to develop and communicate solutions on challenging, complex pricing and contracting issues.
• Serves as the procurement analyst responsible for initiating, developing and recommending contracting operational policies, procedures, guidance and oversight of the Defense Department governmentwide commercial purchase card (GPC) program.
• Serves as a procurement analyst within the DoD Purchase Card Program Management Office.
  Reviews the effectiveness of Component (Army, Navy, Air Force and 4th Estate) purchase card program policies and procedures to ensure that they are consistent with governing law, regulation and DoD policy.
• Leads teams across Component card programs and/or other functional communities within the department to develop and integrate innovative approaches to determine efficiencies in the use of the card and to streamline Departmental processes and operations while minimizing associated costs.
• Works with the Director of Contracting eBusiness (who is the Director of the DoD Purchase Card Program Management Office) and other senior leaders across the Office of the Secretary of Defense (OSD) and the Components to define, integrate, and implement purchase card functional processes to support other strategic goals/objectives of the Department of Defense.
• Develops new policies, methodologies, and techniques to promulgate the innovative solutions and methodologies designed.

• You will support and advise DON senior leaders on technology integration and modernization to support adoption into the DON information ecosystem.
• You will serve as a technical expert advising key leaders and staff on modernizing DON’s information environment, promoting digital enterprise services, governing enterprise architecture and evaluating the implementation of technical solutions.
• You will develop new theories, concepts, principles, standards, and methods related to technology adoption.
• You will provide policy and planning guidance to senior leaders, staff, and stake holders; align internal business practices with government or department wide regulations and policies.
• You will conduct evaluations of Information Management (IM) and Information Technology (IT) plans, projects, and programs to ensure alignment with DON and DoD business and mission needs; establish IM and IT metrics.

The incumbent provides a wide variety administrative and clerical support to the SILC Commander and Executive Director and other management personnel and in general support of unit operations.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Type/compile a variety of letters, memoranda, issue papers, reports and other correspondence.
• Review outgoing correspondence to ensure compliance with command policies and procedures
• Check grammar, punctuation, spelling for correctness
• Conduct a technical review of correspondence prepared by the unit for signature by unit Commander or other management levels.

• You will makes recommendations on a variety of administrative issues and conduct highly complex and ambiguous assignments utilizing untested methods and procedures to resolve systemic problems impacting the organization.
• You will prepare comprehensive reports to ensure that senior management is provided with clear and concise recommendations, analysis, evaluations and interpretations concerning plans, policies and programs.
• You will work with Directorate leadership to identify, or exclude, potential problems and determine financial, material, manpower and information resources needed to execute the mission requirements.
• You will provide rapid and effective response to requests and directives pertaining to plans, programs, policies, procedures, objectives, operations, reviews, and reports pertaining to the mission.
• You will respond to to near-term requirements impacting Operations policies and programs, conducts short-term analysis, oversees projects, and coordinates staff actions which cross normal staff boundaries as assigned by the Director.
• You will respond to external requests for information from the Department of the Navy, Congress, and Department of Defense by providing briefings, information papers, and analytical planning documents.
• You will direct the implementation of new programs and plans to ensure that the organization is in compliance with higher policy and guidance.

• • Incumbent will lead O-6/GS-15 level collaborative efforts to solve issues that hinder T and E data required for the evaluation of warfighter chemical, biological, radiological (CBR) Defense systems.
• • Problem solves for issues with funding, Test and Evaluation (T and E) physical and intellectual infrastructure, and test methodologies.
• • Incumbent will frequently brief GO/SES leadership on project progress, and will be responsible for fully monitoring, reviewing, and providing recommendations on Congressional requests for documents and information.
• • Incumbent is relied upon to plan, direct, coordinate, and expedite CBDP projects and actions appropriate for each assignment using qualitative and quantitative analysis techniques.
• • Identifies, quantifies, and evaluates the balance between service requirements, program goals, technical and financial resources and policies in order to recommend the best course of action for T and E challenges.

You will serve as a/an Secretary (OA) and be responsible for performing a variety of administrative and office automation duties to relieve the Chief of Operations and the Technical Advisor of administrative requirements. Incumbent works in a classified work space and handles documents classified up to and including Secret on a daily basis.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Receiving all visitors and telephone calls to the Chief of Operations.
• Receiving, tracking, records, reports and filing correspondence, which may be classified up to the secret level.
• Receiving, reviewing, disseminating incoming correspondence
• Responding to requests for information concerning Division functions.
• Reviewing documents prepared for signature of or requiring coordination by the Chief of Operations for conformance with regulations, grammar, format, and special policies of the Division,

• You will maintain a system for receipt and accountability of information regarding alleged misconduct as received by the IGMC from any source.
• You will examine allegations to determine the investigative issues, the scope of a potential investigation, and whether the allegations have sufficient merit to warrant a formal investigation.
• You will identify resources required for the investigation, including tasking to other commands and investigative agencies for assistance.
• You will recommend modifications, extensions, and/or adoption of new lines of inquiry as the investigation proceeds.
• You will interview Complainants, witnesses, and Subjects of investigations.

• Develops and maintains databases and spreadsheets to collect and track information. Responsible for administering and monitoring electronic records systems in order to compile reports, produce charts and graphs.
• Tracks office suspense dates, maintains government credit cards, manages correspondence, travel, training metrics, property accountability.
• Provides administrative support to Office of Chief Counsel in the development, implementation and maintenance of plans, programs, and procedures relating to functions of the organization.
• Develops a variety of correspondence that requires a technical understanding of work performed by the attorneys. Ensures the technical and grammatical correctness of all correspondence generated.
• Performs other duties as assigned.

Major duties and responsibilities include, but are not limited to:

• Reviews the maturity of technologies and develops options to reduce the overall cost of DoD programs associated with weapon system sustainment, and logistical systems.
• Monitors developments within and outside of the Department for opportunities to leverage technologies that could improve support to U.S. military posture, worldwide.
• Ensures the efficient use of the Department's logistics resources to maximize readiness of weapon systems and warfighter support. In this capacity, provides end-to-end supply chain policies, strategies, and procedures. Establishes integrated solutions for inventory management to provide desired levels of readiness to support the warfighter. Leads a Department-wide inventory management program and improvement efforts to achieve inventory efficiencies as reflected in the budgets, while sustaining and/or improving operational readiness.

• Leads, manages, and assists the ASD(S) on all matters related to materiel readiness, product support, and logistics matters.
• Assists the ASD(S), leads, and operates independently in the development of policy and Programs that support the President's Management Agenda, DoD Planning Guidance, Secretary of Defense priorities, and USD(A&S) goals.
• Reviews and evaluates the development of systems and metrics for DoD component plans and programs to ensure implementation of policies and standards to include appropriate education, training, and grant programs. Develops systems and standards for the administration and management of approved DoD plans, programs, and policies.
• Ensures Sustainment decisions and initiatives presented improve business practices, increases Department auditability, and supports the entire mission of the DoD.

Note: This announcement has a 100 applicant limit. The announcement will close at 11:59 p.m. (EST) on the day it reaches 100 applicants, or on the posted closing date, whichever occurs first.

The position is located in the Department of the Interior (the Department), Office of Hearings and Appeals (OHA) and serves as the Information Technology (IT) Program Manager for OHA under the direction and supervision the Deputy Director. The incumbent exercises management and oversight over information technology resources for OHA and has responsibility for planning, organizing, and executing all IT program activities and projects.
At the full performance level, GS-15, the major duties of this position include but are not limited to the following:

1. Leads the development of an integrated program to develop, coordinate, and manage IT assets and projects as well as develop and manage IT budget, capital planning (CPIC), staffing, and acquisition strategies. Tracks all OHA IT assets including warranties and determines refresh cycles.

2. Advocates innovative uses of technology to ensure acquisition of information resources maximizes value and manages risks and develops an understanding of the organization's mission and proactively identifying technology that would serve to modernize and make processes more efficient.

3. Performs project implementation and troubleshooting functions that include: planning, coordinating, implementing and monitoring the rollout of projects that have an IT component (including hardware such as copiers, mail machines as well as the deployment or updating of software).

4.Plays a leadership role in the development and deployment of IT systems or software, communicating regularly with all OHA employees affected and the Department's OCIO and providing regular updates on the status of deployment with OHA leadership. Monitors issues with external users of IT systems, identifies trends.

4. Manages and works with OCIO IT support on all OHA software or hardware system, particularly OHA main system that provides for e-filing and case docket management; develops a command of its technical function as well as an understanding how the system supports OHA's mission.

5. Serves as a Contracting Officer Representative on acquisitions of software or hardware with a significant IT component and provides contracting support on contracting efforts with any IT component. Serves as a technical lead. Follows through during development of major IT systems Serves as a key contact on Interagency Agreements related to IT. Works with OCIO to ensure acquisitions meet DOI requirements and will function with DOI systems.

6. Provides IT expertise in evaluating the organization's need for software, hardware, or other IT systems or assets; applying project management expertise to all aspects of the organization's IT operations and plans.

7. Communicates with organizational employees, establishing a network of contacts throughout the organization, and meeting regularly to discuss ongoing IT issues and provide solutions and feedback, coordinating deployments of IT software/hardware. Keeping the OHA website up to date.

8. Identifies possible improvements and troubleshoots IT issues that arise with the Office of the Chief Information Officer (OCIO) and the IT Helpdesk; creates "how to" instructional sheets to assist employees with IT, communicating with the Administration Division on Property management and inventory as well as contracts with an IT component, and tracking and alerting employees of upcoming IT updates and deployments.

9. Serves as the key organizational contact on IT matters, represents the organization and participates in Departmental IT meetings, responds to IT data calls, and coordinates with OCIO on reimbursable service agreements for IT services.

10. Provides organization-wide change leadership for crucial initiatives and to revitalize and modernize operations through collaboration with OCIO, coordinating, implementing, and evaluating the effectiveness of IT policies, procedures, and systems to ensure effective and cost efficient information resources management.

Salary Range Information (Per Annum): $163,964 - $191,900
*First time hires to the federal government typically start at the beginning salary in the range for their
respective grade level.

What to Expect

• Operates a mobile canteen unit and sells a variety of fast-food items and a limited variety of retail items such as cigarettes, gum, and candy.   Stocks food service canteen truck with food and beverages.  Drives to various locations, according to a previously established schedule and route, ensuring that prescribed routes are followed and that scheduled stops are made on a timely basis.  Observes safety and traffic requirements and regulations.  May operate a motor vehicle, with gross vehicle weight of up to 10,000 pounds.  
• May prepare requisitions for supplies, equipment and daily resale and consumable items, keeps supplies neatly displayed and stowed; maintains adequate stock at all times.  Maintains inventory and operating records and required reports.
• Serves customers, collects money, makes change, and is responsible for own change fund.  Prepares Daily Salesperson's Cash Report.   
• Provides World Class Customer Service with an emphasis on courtesy.  Assists customers and communicates positively in a friendly manner.  Acknowledges customers, smiles, and makes eye contact.  Asks questions to determine, verify and solve problems.  Maintains quality assurance of goods and services.  Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.    
• Adheres to safety regulations and standards.  Uses required safety equipment and observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  
• Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
• Performs other related duties as assigned.