Total 128 Administrative / Clerical job vacancies in Liverpool, L7 8XP

Before applying, make sure you read all the information below:-

Female Personal Assistant wanted (female as personal care is required)
Full UK Manual Driving Licence
5.6 weeks/16.8 days a year paid holiday
Rate of pay - £12 per hour and £120 a sleepover.
42 hours and 3 sleepovers per week, worked as a rotating shift pattern, allowing for 16 days off within 4 weeks

My name is Lisa Glass, and I’m the director of my own dance company and national dance programmes. I’m looking for a personal assistant with good communication skills to join my amazing team.

The role of my Personal Assistant (PA) is to assist me with all aspects of daily living, including personal care, domestic, professional and social activities. I'm a very creative and independent person. I’m looking for someone with a UK manual driving license who is enthusiastic, passionate, efficient, and a caring nature are necessary. No experience is needed as training will be provided. Must be over 21. For more information, contact 07525442377 or email Lisaglass76@yahoo.com

Below is an example of the rota:-

One week is from 8am Thursday, Friday and Saturday - finishing 8am Sunday.
The following week is 8am Wednesday, Thursday and Friday - finishing 8am Saturday.
The week after is 8am Monday, Tuesday and Wednesday - finishing 8am Thursday
Then Sunday, Monday, and Tuesday—once you finish 8 on Wednesday morning, you don't work again until the following Thursday, so it is like having 8 days off.

Oh, in case you want to know more about me, please find the link to my work website: www.simpsonboard.co.uk - you will see I'm Lisa Simpson on the website - the board I use to choreograph was named after me years before I got married

Before applying, make sure you read all the information below:-

Female Personal Assistant wanted (female as personal care is required)
Full UK Manual Driving Licence
5.6 weeks/16.8 days a year paid holiday
Rate of pay - £12 per hour and £120 a sleepover.
42 hours and 3 sleepovers per week, worked as a rotating shift pattern, allowing for 16 days off within 4 weeks

My name is Lisa Glass, and I’m the director of my own dance company and national dance programmes. I’m looking for a personal assistant with good communication skills to join my amazing team.

The role of my Personal Assistant (PA) is to assist me with all aspects of daily living, including personal care, domestic, professional and social activities. I'm a very creative and independent person. I’m looking for someone with a UK manual driving license who is enthusiastic, passionate, efficient, and a caring nature are necessary. No experience is needed as training will be provided. Must be over 21. For more information, contact 07525442377 or email Lisaglass76@yahoo.com

Below is an example of the rota:-

One week is from 8am Thursday, Friday and Saturday - finishing 8am Sunday.
The following week is 8am Wednesday, Thursday and Friday - finishing 8am Saturday.
The week after is 8am Monday, Tuesday and Wednesday - finishing 8am Thursday
Then Sunday, Monday, and Tuesday—once you finish 8 on Wednesday morning, you don't work again until the following Thursday, so it is like having 8 days off.

Oh, in case you want to know more about me, please find the link to my work website: www.simpsonboard.co.uk - you will see I'm Lisa Simpson on the website - the board I use to choreograph was named after me years before I got married

Before applying, make sure you read all the information below:-

Female Personal Assistant wanted (female as personal care is required)
Full UK Manual Driving Licence
5.6 weeks/16.8 days a year paid holiday
Rate of pay - £12 per hour and £120 a sleepover.
42 hours and 3 sleepovers per week, worked as a rotating shift pattern, allowing for 16 days off within 4 weeks

My name is Lisa Glass, and I’m the director of my own dance company and national dance programmes. I’m looking for a personal assistant with good communication skills to join my amazing team.

The role of my Personal Assistant (PA) is to assist me with all aspects of daily living, including personal care, domestic, professional and social activities. I'm a very creative and independent person. I’m looking for someone with a UK manual driving license who is enthusiastic, passionate, efficient, and a caring nature are necessary. No experience is needed as training will be provided. Must be over 21. For more information, contact 07525442377 or email Lisaglass76@yahoo.com

Below is an example of the rota:-

One week is from 8am Thursday, Friday and Saturday - finishing 8am Sunday.
The following week is 8am Wednesday, Thursday and Friday - finishing 8am Saturday.
The week after is 8am Monday, Tuesday and Wednesday - finishing 8am Thursday
Then Sunday, Monday, and Tuesday—once you finish 8 on Wednesday morning, you don't work again until the following Thursday, so it is like having 8 days off.

Oh, in case you want to know more about me, please find the link to my work website: www.simpsonboard.co.uk - you will see I'm Lisa Simpson on the website - the board I use to choreograph was named after me years before I got married

Accounts Administrator

We have an exciting opportunity for an individual to join our Liverpool FC team as our Accounts Administrator

The Accounts Administrator will be responsible for a variety of administrative workflows such as raising sales invoices, recharge invoices, bank reconciliations etc. as requested by the Sales Ledger Manager.

What will you be doing?

• To raise all sales invoices / credit notes required in a timely manner.
• To reconcile all allocated control accounts in a timely manner.
• Process all receipts, payments or journals for designated bank accounts.
• Prepare the bank reconciliation for the designated bank accounts and meet all expected timelines – both the weekly and monthly reconciliations.
• Assist with any credit control workflows as and when required.
• Support the Sales Ledger Manager with any ad-hoc workflow requests.
• Posting Journals

Who are we looking for?

As our candidate you will display the following skills, experience and knowledge:

• Strong Microsoft, Word & Excel skills
• Demonstrated ability to organise work and accommodate to a changing and fast paced environment.
• Have the ability to prioritise workload.
• Good timekeeper

• Accuracy and attention to detail. Must have a pro-active attitude with the ability to manage allocated workflows in an efficient way.
• Excellent interpersonal skills – to deal with a variety of different stakeholders.

Why should you apply?

This is a full-time permanent role working 35 hours per week. Your main base will be our Chapel St, Merseyside

To reward your hard work and commitment we offer a competitive salary, 25 days holiday (plus 8 bank holidays and the option to purchase up to an additional 5 days) and a contributory pension scheme.

You will have access to our benefits kit bag where you can get high street discounts, and a selection of benefit schemes you can join. There are opportunities to get involved with volunteering through our LFC Foundation to give back to the local community.

At Liverpool Football Club, we have an unwavering commitment to equality, diversity and inclusion and are always looking to making a positive difference in the communities that we operate within. We are proud of our achievements in this area; maintaining the Premier League Equality Standard Advanced Level, becoming a founding signatory of the Football Association’s Football Leadership Diversity Code and being recognised as a leader in this important area on and off the pitch. We take our responsibilities in this area seriously and through the work being done across the club, we are committed to increasing the diversity of our people and becoming an increasingly inclusive workplace for all. We are committed to hiring great people representative of diverse backgrounds, perspectives, and skills across our entire business. If you share our enthusiasm and passion for inclusivity, then we want to hear from you.

Liverpool FC is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all Colleagues and Volunteers to share this commitment.

#LFCJobs

To answer the main surgery telephone line every morning between 8am 9am and if needed, any extra reception / admin cover. Complete all secretarial duties on time. Complete safety netting searches to monitor patients for investigations etc. Complete and follow up e-referrals, managed referrals, and standard outbound referrals. Chase hospital appointments / clinic letters / investigations on behalf of patients. Run cytology searches inviting patients who are due/overdue cervical screenings and ensure letters go out Process solicitor / insurance requests for copy of medical records

Follow Trust and departmental processes and procedures to ensure a high quality, resource efficient and cost effective service is provided. Ensure patient folders are created and prepped and made available for all outpatient activity including Cardiac Diagnostics and TB contact clinics. All folders must be available within the agreed time limits and are presented in a tidy and cohesive order in line with NHSLA. To ensure all required data is accurately and appropriately recorded in the PAS system within agreed timeframes. Of particular importance is data relating to patient demographics, appointments, 18 week referral to treatment pathway. Update of all outpatient appointment outcomes at the end of each clinic session i.e. cache up, ensuring all relevant actions have been completed for each patient. To ensure that patients/callers needs are met with regard to booking systems, and/or general enquiries. To sensitively explain to patients where their appointments have been cancelled or postponed and ensure a new appointment is negotiated, as required. To deal sympathetically with distressed patients and families. To deal with patient complaints concerning Outpatient appointment details/ cancellations referring angry/distressed patients on to a senior member of the Outpatients Team when necessary. To notify the Team Leader Central Booking if there are any issues with clinic capacity for future appointments. To work and rotate on various clinics in Outpatients, Cardiac Diagnostics and Contact Clinic to ensure adequate skill mix and cover within the team. To prioritise, book and change appointments on both PAS and the Choose and Book System on a daily basis according to clinical urgency, clinic capacity and waiting time targets. Ensure familiarity and compliance with the Trusts Access Policy. Maintain statistics of each clinic session and provide to the Team Leader Central Booking Team. Open post and re-direct as appropriate to other departments. Liaise with GP practices or other NHS organisations to retrieve missing referrals or gain additional information around patient referrals when necessary. To provide a high standard of customer care to patients and their careers through clear communications. Ensure that patient reminder letters are generated from the PAS on a daily basis and posted to patients in a timely manner. Assist clinical staff in retrieval of scanned images from the EDMS. Ensure the Outpatient reception desk is appropriately staffed during busy times to support patient flow. To ensure that any change of patient details are made on PAS promptly at the point of referral or appointment confirmation. Demonstrate and explain outpatient administrative processes, practices and procedures to new and less experienced staff. To answer the telephone and deal with queries and requests in a prompt, pleasant and helpful manner, referring on, as necessary to the appropriate member of the Team. To provide cover to the Access Team, Medical Secretariat and Health Records Team for roles equivalent to own post or grade if required. To minimize hazards in the working area and report any identifiable hazards to the Line Manager. To adhere to all safe systems of work applicable to the work area. Ensure all patient folders from each outpatient clinic are collated and prepped prior to sending to Health Records to be scanned in to the EDMS. Liaise with Outpatient, Cardiac Diagnostic and Contact Clinic staff to ensure all aspects of service delivery are aligned with service requirements. Scan documentation using the departmental scanning devices and index records accordingly to ensure documentation is classified and indexed to the correct patient record. Undertake regular maintenance and cleansing of scanning devices to ensure devices are appropriately maintained and remain operational. Maintain accurate and up to date records of work undertaken on a daily basis to ensure departmental KPIs and service level agreements can be monitored. Participate and contribute to departmental meetings including objective setting and feedback discussions. Ensure any requests for disclosure of information are directed to the Health Records Coordinator and Information Governance Officer. Participate in departmental audits as and when required. Maintain records (paper and electronic) in an accurate and timely manner. Report any incidents direct to the departmental manager immediately and ensure the Trust incident reporting process is followed. Ensure that lifting and handling guidelines are adhered to. Comply with all Health and Safety requirements within the Trust. Collect and deliver patient folders to and from Health Records Department following completion of Outpatient Clinic sessions. Follow and comply with departmental procedure documentation. When new procedures are implemented or existing documentation updated, staff must familiarize themselves with the changes. Work as part of a team to ensure that an efficient service is provided at all times. Liaise effectively with all disciplines of staff to ensure efficient lines of communication are maintained at all times. Check stationary requirements and inform Team Leader Central Booking Team if extra stock is required to maintain service delivery. To undertake any other duties required by manager appropriate to the grade and relevant to the role. Be flexible to the needs of the service to support effective delivery of service. Be adaptable to and support future changes of the service.

The role requires excellent computer literacy, a good understanding and knowledge of medical terminology and excellent communication skills. Experience in the use of Winscribe would also be advantageous. The post holder must be able to undertake all administrative duties, be well organised, able to plan their own workload and have excellent typing and secretarial skills. They will be required to manage their own workload and work to strict deadlines without direct supervision. The post holder will communicate with a wide range of professionals and departments, and will have key responsibilities to support the Neurology Divisions administration performance and governance.

Please see the job description and person specification document for detailed information about the job description for this vacancy.

Undertake booking & scheduling of appointments to a range of Diagnostic appointments in line with Trust policy and standard operating procedures. This includes the processing of cancellations of appointments by the patients and the hospital. Check patients into and out of Diagnostic clinics ensuring accurate data capture and entry of patients personal and clinical information in relation to imaging appointments. Escalate issues related to the booking and scheduling of Diagnostic appointments in agreed timescales to supervisory and management staff. Undertake bookings on the ambulance transport system to facilitate the patients attendance, request interpreters with short notice as required. Provide a friendly and approachable Diagnostic patient reception service where required across all Trust sites and service areas. Handle enquiries from patients and staff in relation to Diagnostic appointment booking and scheduling within the reception areas, face to face and over the telephone. Maintain an up to date filing system appropriate to the relevant department and undertake filing in patient records in accordance with the Trusts Records Management Policy and the filing responsibilities for each clinical area. Use Trust Booking & Scheduling systems to undertake bookings into imaging including the entry, processing, and transmitting of patient data. Ensures data entry onto Trust systems is consistent with workflows and follow standard operating procedures. Provide non-clinical advice in relation to administrative arrangements. Ensure that the appointment check-in process in undertaken in line with Trust procedures. This includes asking patients questions on overseas visitors status and escalating concerns to the Overseas Visitors Manager and team. Ensure all mechanisms are in place to facilitate the patients attendance at the clinic including ordering patient ambulances and interpreters as required. Use Trust systems including waiting list information to ensure patients are booked and scheduled in the correct order. Follow Trust policy in relation to processes for assessment and management of potential overseas visitors including the accurate recording of information and escalation of concerns to the line manager Follow departmental policies and standard operating procedures for the undertaking of work tasks and duties. Deliver a high-level of customer service in all interactions with patients, their relatives, carers and staff to ensure the highest standards in respect of patient privacy and dignity.

The post holder is responsible for undertaking reception duties, the booking and scheduling of patient diagnostic appointments across all Trust sites including clinics within the community.

The post holder will also undertake and associated administrative duties. All activities within the Booking and Scheduling Service must comply with the Trust’s Patient Access Policies and ensure patients are offered an appropriate choice of appointments

To actively assist in the clerical throughput within the CDC, working in partnership with CDC Imaging Clerical Manager and CDC Imaging Appointments Team Leader to ensure the most effective deployment of resources to deliver activity, capacity and demand as required

Liverpool Women’s NHS Foundation Trust delivers the highest standards of care for women, babies and families. Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm newborns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place. We believe that this along with a strong dedication to research & innovation makes us thespecialist health provider of choice in Europe for women, babies and families.

We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion.

The Trust is constantly innovating and evolving it’s services to provide the most cutting edge and modern care possible. As well as developing services on our current site we have long-term aspirations for the future. We have recently launched a number of new strategies which provide a detailed long-term plan for our services.

Check out why Liverpool Women’s NHS Foundation Trust is a great place to work using the links below:

Video:https://vimeo.com/556197652

Online brochure:https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-place-to-work-16pp-v4-final.pdf
• Undertake booking & scheduling of appointments to a range of Diagnostic appointments in line with Trust policy and standard operating procedures. This includes the processing of cancellations of appointments by the patients and the hospital.
• Check patients into and out of Diagnostic clinics ensuring accurate data capture and entry of patients personal and clinical information in relation to imaging appointments.
• Escalate issues related to the booking and scheduling of Diagnostic appointments in agreed timescales to supervisory and management staff.
• Undertake bookings on the ambulance transport system to facilitate the patient’s attendance, request interpreters with short notice as required.
• Provide a friendly and approachable Diagnostic patient reception service where required across all Trust sites and service areas.
• Handle enquiries from patients and staff in relation to Diagnostic appointment booking and scheduling within the reception areas, face to face and over the telephone.
• Maintain an up to date filing system appropriate to the relevant department and undertake filing in patient records in accordance with the Trusts Records Management Policy and the filing responsibilities for each clinical area.
• Use Trust Booking & Scheduling systems to undertake bookings into imaging including the entry, processing, and transmitting of patient data.
• Ensures data entry onto Trust systems is consistent with workflows and follow standard operating procedures.
• Provide non-clinical advice in relation to administrative arrangements.
• Ensure that the appointment check-in process in undertaken in line with Trust procedures. This includes asking patients questions on overseas visitor’s status and escalating concerns to the Overseas Visitors Manager and team.
• Ensure all mechanisms are in place to facilitate the patient’s attendance at the clinic including ordering patient ambulances and interpreters as required.
• Use Trust systems including waiting list information to ensure patients are booked and scheduled in the correct order.
• Follow Trust policy in relation to processes for assessment and management of potential overseas visitors including the accurate recording of information and escalation of concerns to the line manager
• Follow departmental policies and standard operating procedures for the undertaking of work tasks and duties.
• Deliver a high-level of customer service in all interactions with patients, their relatives, carers and staff to ensure the highest standards in respect of patient privacy and dignity.


This advert closes on Wednesday 17 Jul 2024

1. Type dictation from audio transcription of clinical correspondence and documentation.2. Quality check documentation completed in clinical administration support.3. Ensure appropriate follow up arrangements/investigations are in place. Liaise with personal medical secretary of speciality accordingly.4. Complete any tertiary referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is promptly reviewed. Check that follow up appointments are arranged in conjunction with patient pathway.5. Mentor, train and supervise relevant junior staff as required.6. Deal appropriately with concerns from staff in line with Trust policy.7. To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion and empathy in all situations.8. Accurate use of patient information using the Patient administration System (PAS), including registration screen, checking patient details are correct, tracking of case-notes.Sep 20209. Ensure all letters and discharge summaries are copied to the appropriate professionals, including patients.10. Ensure efficient audit processes in place concerning correspondence to ensure quality levels maintained and rectify accordingly.11. Take minutes of meetings, circulating to relevant groups.12. Obtain information as requested by line manager.13. Attend appropriate training, meetings and education sessions when required14. Work with managers to review working practices, ways of working and find solutions to problems15. Work with managers to improve quality and range of services, with resources being managed according to agreed policies and procedures.16. Organise and order stationery as appropriate.17. Ensure all mandatory training is up to date and report accordingly.18. Record and input data onto databases and systems as appropriate19. Be able to work as part of a team, promote effective flows in the department to cover leave to ensure the office runs smoothly.20. General office duties, including incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of office environment.* Any other duties required by line manager

Typing - cross cover to help other specialities as/when needed. Answer telephone pick up calls for other specialities when needed Cross cover of band 4s when needed to cover leave/sickness including Minute taking Casenote request for Audits if asked to do so by clinician Pick up band 4, band 3 and band 2 duties during leave and sickness (Issue letters and post out letters/clear desk/request casenotes and file letters or results/ deal and assist with clinician queries etc) Training of new staff (Band 4, Band 3) Chase clinicians to approve letters and flag up when pigeon hole is getting full Manage NHS.Net and internal Admin inbox to ensure that this is picked up Organising meetings (including getting the agenda, sending out diary invites and reminders, typing up minutes and action tracker in a timely manner) Take Minutes Clinical Service Meetings and any other specialty meetings Ordering stationary (paper, envelopes etc) Manage databases - (Biopsy Tracker/ RFF tracker/ Wales implant tracker / New patient database/ Haematology and oncology tracker/ Clatterbridge / Imaging tracker and any other trackers that are implemented. Opening incoming post and allocate to relevant clinicians Check discharges have been done on IPM when letters say discharge on letter. Close referral if not done already. Consultant queries/requests Ensure all letters have been approved for all clinicians for current area Uploading Photographs/ deleting SD card/sending to print Phone patients to get bloods to be done as instructed from Clinicians Chase up medical Synopsis, chase up blood results/path reports/histologys from other trusts. Getting results from CRIS system, ordering x-rays, cone beam reports Rejection Letters and discharging from IPM Request casenotes for filing/ for consultant queries/reports etc Filing of letters / results Manage IPM Waiting lists Arrange rotas and circulate SAR requests Prescription requests Book in casenotes for typing and allocating them to specialities for typing. Check LIGHT system for speciality awaiting follow up list and check letters to see if patient is to be discharged. Discharge and close referrals on IPM. Manage Speciality awaiting approvals on EPRO report from LIGHT Manage Speciality awaiting issuing report on EPRO Chase any outstanding queries from EPRO report that are waiting on approval. Ensure clinician has notes. Chase clinician if letter has not been approved in 5 days. Forward escalation to Admin Manager if letter hasnt been approved so that management escalation process can be put in place to ensure letters are approved in a timely manner Assist band 5 with interviews and shortlisting when required. Assist/ provide with any EPRO training sessions needed for DCTs, DDScs and Clinicians when they start. Any other duties required by Administration Services Manager

To provide a comprehensive service to the consultants and speciality teams, with the minimum of supervision. Organise your own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided. It is essential that you show initiative commensurate with the role, and it is vital that confidentiality should be maintained at all times. Ensure cross cover working where possible.



"Previous applicants need not apply"

To provide a comprehensive service to consultants and speciality teams.

Manage tracking systems for Biopsy and Imaging ensuring clinicians are informed of reports on CRIS and ensuring relevant team is informed for booking of follow up / review appointments in a timely manner.

Mentor, train and supervise relevant staff as required.

Support the Management Team by preparing presentation documents using relevant packages and arranging meetings, circulate agenda/supporting papers as appropriate, and take minutes at meetings.

Type dictation from audio transcription of clinical correspondence and documentation.

Work from initiative using own judgement, acquired knowledge and tact to deal with queries and resolve situations or refer to appropriate person.

Deal with enquiries either on the telephone or face to face from patients, consultants, nursing team and colleagues appropriately.

Ensure all correspondence relating to patient care is acted upon in a timely manner.

Obtain information as requested by line manager.

Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.

Train new and junior members of the team within own work area as required by line manager.

Attend appropriate training and education sessions at the request of manager.

* Any other duties required by line manager

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

Follow us on Social Media:

Facebook – Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers
• Typing - cross cover to help other specialities as/when needed.
• Answer telephone – pick up calls for other specialities when needed
• Cross cover of band 4s when needed to cover leave/sickness – including Minute taking
• Casenote request for Audits – if asked to do so by clinician
• Pick up band 4, band 3 and band 2 duties during leave and sickness (Issue letters and post out letters/clear desk/request casenotes and file letters or results/ deal and assist with clinician queries etc)
• Training of new staff (Band 4, Band 3)
• Chase clinicians to approve letters and flag up when pigeon hole is getting full
• Manage NHS.Net and internal Admin inbox to ensure that this is picked up
• Organising meetings (including getting the agenda, sending out diary invites and reminders, typing up minutes and action tracker in a timely manner)
• Take Minutes – Clinical Service Meetings and any other specialty meetings
• Ordering stationary (paper, envelopes etc)
• Manage databases - (Biopsy Tracker/ RFF tracker/ Wales implant tracker / New patient database/ Haematology and oncology tracker/ Clatterbridge / Imaging tracker and any other trackers that are implemented.
• Opening incoming post and allocate to relevant clinicians
• Check discharges have been done on IPM when letters say discharge on letter. Close referral if not done already.
• Consultant queries/requests
• Ensure all letters have been approved for all clinicians for current area
• Uploading Photographs/ deleting SD card/sending to print
• Phone patients to get bloods to be done as instructed from Clinicians
• Chase up medical Synopsis, chase up blood results/path reports/histology’s from other trusts.
• Getting results from CRIS system, ordering x-rays, cone beam reports
• Rejection Letters and discharging from IPM
• Request casenotes for filing/ for consultant queries/reports etc
• Filing of letters / results
• Manage IPM Waiting lists
• Arrange rotas and circulate
• SAR requests
• Prescription requests
• Book in casenotes for typing and allocating them to specialities for typing.
• Check LIGHT system for speciality awaiting follow up list and check letters to see if patient is to be discharged. Discharge and close referrals on IPM.
• Manage Speciality awaiting approvals on EPRO report from LIGHT
• Manage Speciality awaiting issuing report on EPRO
• Chase any outstanding queries from EPRO report that are waiting on approval. Ensure clinician has notes. Chase clinician if letter has not been approved in 5 days. Forward escalation to Admin Manager if letter hasn’t been approved so that management escalation process can be put in place to ensure letters are approved in a timely manner
• Assist band 5 with interviews and shortlisting when required.
• Assist/ provide with any EPRO training sessions needed for DCTs, DDScs and Clinicians when they start.
• Any other duties required by Administration Services Manager


This advert closes on Wednesday 17 Jul 2024

What skills and experience we're looking for



POST: Clerk/Receptionist (Term Time)



SALARY: NJC Local Government Pay Scale Grade D Points 5 - 6



(£23500 - £23893 per annum pro – rata)



HOURS: Term time, 36 hours per week (Monday to Friday)



REQUIRED: September 2024



Maghull High School is part of the Southport Learning Trust family of schools. We are seeking to recruit an experienced, suitably qualified and committed individual to join our highly effective administrative team. As the first point of contact for Maghull High School, the postholder will always promote a positive image of the school and ensure that safeguarding procedures for visitors are adhered to. They will also be required to provide general administrative support across the school as required.



Excellent communication and organisational skills are essential to this role. The successful applicant will demonstrate initiative, enthusiasm and flexibility.



For any enquiries about the post please contact Miss N Bowen at bowenn@maghullhigh.com or telephone: 0151 527 3961.



For further information and application pack please visit www.maghullhigh.com



PLEASE NOTE THAT APPLICATIONS CAN ONLY BE ACCEPTED ON THE MAGHULL HIGH SCHOOL APPLICATION FORM – CVs MAY ONLY BE USED AS A SUPPORTING DOCUMENT.



CLOSING DATE: Friday 12 July 2024, 12:00pm



INTERVIEWS TO BE HELD: Week Commencing 15 July 2024



NO AGENCIES PLEASE



ENHANCED DISCLOSURE



Southport Learning Trust is required under law and guidance to check the criminal background of all employees. Decisions to appoint will be subject to consideration of an enhanced disclosure, including a Barred List check, from the Disclosure and Barring Service. Because of the nature of the work for which you are applying, this post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020).



The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) provides that when applying for certain jobs and activities, certain convictions and cautions are considered ‘protected’. This means that they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.



Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website, which can be accessed here: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974



In accordance with our statutory obligations under Keeping Children Safe in Education Southport Learning Trust is required to conduct an online search as part of our due diligence on shortlisted candidates. This may help identify any incidents or issues that have happened, and are publicly available online, which Southport Learning Trust might want to explore with you at interview.



A copy of our child protection and safeguarding policy can be found on our website https://www.maghullhigh.com/safeguarding/



What the school offers its staff



Maghull High School is part of the Southport Learning Trust, which currently includes Greenbank High School, Stanley High School, Birkdale High School, Meols Cop High School, Bedford Primary School and Kew Woods Primary School. Our Trust welcomes teachers who are enthusiastic, energetic, and dedicated individuals with a talent for working with young people and a love of education. We are seeking colleagues who can build robust and effective relationships with staff, parents, students, and the wider community in order to further the ethos of the Trust.



Commitment to safeguarding

Maghull High School is committed to taking all reasonable steps to ensure the safety, health and wellbeing of all pupils at the school. If staff have concerns regarding possible abuse of a child whether it relates to ill-treatment, neglect or any other form of abuse or appears at risk of abuse, they will, in the best interests of the child, follow the procedures laid down by the Safeguarding Board. A full version of the school’s Safeguarding Policy is available at https://www.maghullhigh.com/safeguarding/

The post holder will have demonstrable experience of preparing for and taking minutes plus the production and upkeep of action logs. Preparation for meetings will include chasing up outstanding reports and actions in advance of meetings. The successful candidate will have a good knowledge of all Microsoft Office applications including Outlook, Word, Excel and PowerPoint and will have experience of using Service databases and clinical information systems.