Total 19 Administrative / Clerical job vacancies in Littlehampton, West Sussex, BN17 5BS

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Who are we?

Virgin Active is a globally recognised brand with over 233 clubs in 8 countries and more than 1 million members. As part of the Virgin Group founded by Sir Richard Branson, Virgin Active disrupted the UK fitness industry in by creating large health clubs offering an unprecedented number of world-class health and fitness products and services all under one roof.
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Your new company

Hays are working with a well established charity who are on the lookout for temporary support within their Sales Ledger/AR team.

Your new role

• Reconciliation of remittance advice to individual accounts, on a monthly or 4 weekly basis, alongside individual reconciliation of account where required.
• Debt recovery.
• Posting cash.
• Maintaining ledgers.
• Allocation and posting of monies received.
• Invoicing and crediting accounts where appropriate.
• Financial Analysis/Investigation - Query resolution

What you'll need to succeed

You will have sound experience within a similar previous Sales Ledger/Accounts Receivable role. The team are looking for someone who has a keen eye for numbers, and is comfortable investigating and resolving issues/queries. You will have good communication skills and be able to work independently.

What you'll get in return

• Remote working role
• Supportive team
• Competitive salary

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

We are looking for people who can demonstrate:

Organisation

• Deal with complex reception/visitor etc. matters
• Contribute to the planning, development and organisation of support service systems/procedures/policies
• Organise school trips/events etc.
• Supervise, train and develop staff as appropriate

Administration

• Manage manual and computerised record/information systems
• Analyse and evaluate data/information and produce reports/information/data as required
• Undertake typing and word-processing and complex IT based tasks
• Provide personal, administrative and organisational support to other staff
• Provide administrative and organisational support to the Governing Body i.e. minute taking
• Undertake administration of complex procedures (HR, Recruitment etc.)
• Complete and submit complex forms, returns etc., including those to outside agencies e.g. D.C.S.F.
• Undertake the administration of Payroll systems

Resources

• Operate relevant equipment/complex ICT packages
• Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as required
• Manage uniform/snack/other ‘shops’ within the school
• Provide advice and guidance to staff, pupils and others
• Undertake research and obtain information to inform decisions
• Assist with procurement and sponsorship
• Assist with marketing and promotion of the school
• Assist in the collection, recording and banking of money in relation to school activities
• Manage administration of facilities including use of school premises
• Undertake complex HR procedures
• Assist with the planning, monitoring and evaluation of budget
• Manage expenditure within an agreed budget
• Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the school
• Establish constructive relationships and communicate with other agencies/professionals
• Attend and participate in regular meetings
• Participate in training and other learning activities and performance development as required
• Recognise own strengths and areas of expertise and use these to advise and support others

Responsibilities

Other duties commensurate with the grade of the post as directed by the Headteacher.

What the school offers its staff

The successful candidates will be joining a school that offers many other personal benefits including:

§ A positive, friendly and professional working environment.

§ An opportunity to work with an amazing group of young people.

§ Bespoke and comprehensive induction package for new staff followed up with outstanding CPD.

§ A subsidised Local Government Pension Scheme (LGPS).

§ A talented and supportive Senior Leadership Team and dedicated Governing Body.

§ A supportive environment in which your talents will be encouraged, nurtured and rewarded.

§ Access to Schools Advisory Service and other wellbeing platforms, including cycle to work, and other platforms which give employee benefits and inspire a unique employee experience, enriching personal and working lives

• Employee Assistance Programme, on-site HR management, free parking

If you like the idea of working with a talented school team, we would love to hear from you.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Sales Clerical Assistant
Job no: Work type: Full Time Location: Sydney - West
Smithfield, NSW
At Visy, we dont just think outside the box; we build the boxand everything inside it. As a leader in packaging, paper, and recycling solutions, we are dedicated to innovation and sustainability. Join our Fibre division and be part of a team shaping tomorrows packaging solutions.
About the Role:
We are looking for a Sales Clerical Assistant to support our NSW Sales team at Smithfield. This role is pivotal in ensuring the smooth operation of our sales processes and maintaining strong relationships with our customers in one of our segments. Youll handle customer enquiries, quotes & specifications, coordinate product lifecycle management, and assist with administrative tasks to support the greater sales team.
What Youll Do:

Manage product specifications, approvals, and commercialization

... Click here to view more detail / apply for Sales Clerical Assistant

Client: Bradford Magistrates Court

Job Title: Admin Officer

Location: The Tyrls, Bradford, BD1 1LA

Pay Rate: £11.59 per hour rising to £11.88 per hour

Monday to Friday 9am-5pm, 37 hours per week

This is an ongoing temporary position with the possibility of a further extension at the discretion of the business requirements.

Job Overview

We are currently recruiting for a full time Admin Officer to Join the team at the Magistrates court

based in Bradford! The role will include working as part of a flexible team. You will need to have excellent attention to detail due to the nature of the role.

Responsibilities include but not limited to:

• Administration role,
• Preparing, resulting and clearing court files.
• Hosting Court Video hearings
• General administration duties
• Telephone and counter queries
• Good customer service is essential.
• The ability to work as part of a team or independently and any other duties required by the court

What we are looking for:

• Strong attention to detail
• Strong communication skills (verbal & written)
• Ability to work under pressure
• Ability to multitask
• Can do attitude
• Working with a high-volume output and 100% accuracy rates
• Strong IT skills

*Please note working for the Ministry of Justice will require you to have photographic ID. This can be a Full-length Birth Certificate supported by a driving or provisional licence in your current address OR an in-date passport*

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Job Title: Private Client Legal Secretary
Hours: Monday - Thursday: 9:00 am to 5:30 pm
Friday: 9:00 am to 5:00 pm, with a 1-hour lunch break (37 hours per week)
Salary: £25,000 (Dependant on experience)
Location: Shirley

Responsibilities

• Diary Management: Scheduling appointments, organising meetings, and managing calendars.
• File Management: Opening and closing files, ensuring filing systems are accurate and up to date. Includes email management, such as monitoring inboxes, filing emails, and ensuring urgent messages are addressed promptly or forwarded in the fee earner's absence.
• Client Liaison: Engaging with clients, taking messages, passing on information, and addressing straightforward queries.
• Team Collaboration: Working alongside other secretarial staff to deliver a professional and efficient support service to fee earners and clients.
• Financial Administration: Managing and coordinating fee earners' billing and financial tasks.
• Document Preparation: Typing legal documents and correspondence (audio and copy typing) to a high standard.
• Document Management: Overseeing the production of all documents from initiation to final delivery.
• Meeting Organisation: Arranging conferences and call meetings for fee earners.
• Compliance: Preparing client engagement letters, conducting conflict checks, and handling money laundering checks as directed by the fee earner.
• Wills and HMRC Forms: Filing and storing wills and other required forms.
• Administrative Tasks: Managing photocopying, scanning, and faxing for fee earners, as well as preparing case files.

Key Skills & Experience

• Experience: Minimum of 3 years as a Legal Secretary/PA within a private client team.
• Organisation: Excellent diary management, organisational, and prioritisation abilities.
• Communication: Strong interpersonal skills, with the ability to build effective relationships with clients and colleagues.
• Technical Proficiency:
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Experience with document or case management systems.
  • Familiarity with legal computerised finance systems.

This role demands a proactive, professional individual with proven experience in a legal secretarial capacity, particularly within private client services.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Kickstart Your Career in Education!

Administration Assistant Wanted at an Inspiring SEN School near Burgess Hill- Immediate Start

Location: Haywards Heath
Position: Administration Assistant
Salary: Competitive, based on experience
Hours: Full-Time (Monday to Friday, 8:30 am - 4:30 pm)

About The School:
Are you ready to make a difference in a welcoming, supportive environment? This SEN school in Haywards Heath is more than just a place of learning-it's a vibrant community where every individual is valued. Here they're passionate about providing a nurturing space for both students and staff to grow. With exciting developments happening at the school, they're looking for a motivated Administration Assistant to join the team and help them continue on this journey.

What You'll Do:
As an essential part of the team, your role will go beyond day-to-day admin. You'll be the first point of contact for parents, students, and visitors, ensuring the school runs smoothly.
Some of your key tasks will include:

• Managing phone calls, emails, and the front desk with a friendly, professional approach.
• Assisting with student admissions and maintaining accurate records in our database.
• Supporting the senior leadership team by scheduling meetings, organising diaries, and preparing documents.
• Coordinating logistics for school events, trips, and activities.
• Making sure that our welcoming environment is upheld for everyone who walks through our doors.

What You Bring:

• Experience: Some admin experience is great (bonus points if it's in a school, but not essential).
• Tech Skills: Comfortable with Microsoft Office (Word, Excel, PowerPoint). Experience with school systems? Awesome! If not, they'll show you the ropes.
• Communication: Excellent at building rapport, whether it's face-to-face, over the phone, or via email.
• Organised: Able to juggle multiple tasks, prioritise your day, and keep things running like clockwork.
• Attitude: Positive, approachable, and ready to take on any challenge with a smile.

Why Join The School?

• Be part of a close-knit, energetic team where your contributions are recognised.
• Work in an environment that's dynamic, rewarding, and all about making a difference.
• Professional growth opportunities-whether you're starting out or looking to enhance your skills.
• Have a direct, positive impact on the lives of students and the day-to-day life of the school.

Ready to Make an Impact?
If you're passionate about working in a community-focused environment and want to play a key role in helping this school thrive, we want to hear from you! Apply today or get in touch with Paul Hirchfield at 01293 527416 for more information.

26th November,
Whats in it for you?

Be our next hero! - be part of a rewarding not-for-profit organisation
Working with an innovative and technologically advanced organisation
Experience a working environment with strong quality and compliance frameworks
Work in the wonderful town of Tenterfield
Competitive base rate (based on experience) 11.5% Super
Not For Profit Salary Packaging - Increase your take-home pay
Annual Leave Loading of 17.5% - Get paid more take leave!
Onsite & Online career development & programs
Culture that focuses on career development and working together
Who we are
Tenterfield Care Centre (TCC) is proudly part of the Apollo Care Alliance, an innovative national organisation with a unique vision to support not-for-profit aged care communities.
At TCC, we aim to provide the highest quality residential aged care in environments
... Click here to view more detail / apply for Personal Care Worker

Your new company
Hays are working with one of the largest civil engineering specialists in the UK. They are looking to welcome an Accounts Payable clerk to their finance team on a permanent basis.
Your new role
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

• Sorting post, dealing with exceptions and any urgent requests, queries, particularly on stop accounts.
• Register Purchase Ledger and Sub contract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
• Overhead invoices registered and forwarded for authorisation.
• Query resolution monitoring and control.
• Supplier reconciliation (preferably in excel format) to be performed in line with KPI's.
• Chase any missing invoices or credits with vendor and request a copy.
• Accounts Payable Journals - to correct errors etc.
• Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
• Ensuring the supplier email address recorded in the system is up to date and correct.
• Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by Manager execute for payment and pass to Treasury.
• Providing remittance information to vendors as and when required.
• In time - to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations - skills dependant.

What you'll need to succeed

• Strong IT skills including MS Office (Excel, Word)
• Strong verbal and written communication skills
• Ability to produce accurate, relevant information in a timely manner
• Work well with other colleagues
• Proactive in problem solving
• Adapts well working on their own or in a team environment
• The ability to work under pressure and to deadlines is required

What you'll get in return
As well as offering a competitive salary, remuneration for this role includes a range ofbenefits

• 5% Company pension contribution
• Life Assurance at 2 x notional salary
• Single person's private medical cover
• Permanent Health Cover
• Company Profit Share Scheme
• Career Development and ongoing training
• Staff Referral Scheme
• 25 days annual leave with additional loyalty days (Full-Time equivalent)
• Volunteering Scheme
• Environmental and Social Value initiatives

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

Who we’re looking for

We’re looking for a talented individual to provide an exceptional business support service to our pupils, teachers and wider stakeholders. As a key member of our school’s business support team, your expertise will help to deliver an outstanding learning environment for our young people.

The successful candidate will be a committed team player with excellent organisational and specialist technical skills. You will have extensive experience of delivering outstanding customer service and possess the ability to develop relationships across our school and the Star community.

You will have:

• A*-B or 9-5 in English and Maths at GCSE.
• Experience of working in a senior administrative role.
• Experience of minuting meetings and undertaking follow up actions.
• The ability to work with a variety of partners and key stakeholders in an effective manner.
• Strong interpersonal and team-working skills.

What the school offers its staff

Eden Girls’ School, Coventry is a Muslim faith-based secondary school for 11 to 18 year old girls, which welcomes pupils from all faiths and none. We opened in 2014 and, like all Star schools, we have a leadership specialism. We are extremely proud to be one of the highest performing schools in the country, with the 3rd best Progress 8 score nationally for our 2019 GCSE results. We were graded as ‘Outstanding’ in all areas by Ofsted during our first inspection in July 2017.

We have an exemplary reputation for excellence in every aspect of school life. We provide a knowledge-based academic curriculum alongside a rich and diverse leadership programme that grows character and inspires charitable and social action. Our pursuit of educational excellence is based upon our fundamental belief that every pupil has the capacity to become a successful and inspirational leader.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

Starting at $57,594 Per Year (GS 7)

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

Starting at $57,594 Per Year (GS 7)

Join Our New Flagship Female Acute/PICU & Mental health Rehabilitaion service:

Cygnet Kenney House is our New purpose built, Flagship Acute/PICU & Mental health rehabilitation service located in Oldham. Set to open its doors soon.

We are looking for a dedicated Medical Secretary with a passion for making a difference to others.

You’ll be working full time 40 hours a week at Cygnet Kenney House, helping ensure the safe and smooth running of services for the people in our care.

Developed in collaboration with the NHS to with the aim to support women from the North West to be treated closer to home. There will be three wards at Cygnet Kenney House;

The PICU and Acute environments will offer rapid access to care, supporting women to move quickly and safely through to the most appropriate and least restrictive setting.

The mental health rehabilitation and recovery ward (level 2) will support individuals moving on from the Acute ward, as well as external referrals from other services such as secure, CAMHS, prison services and more.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Apply now to enjoy excellent career prospects while reaping the rewards of making difference to people’s lives.

Your day-to-day...

• Provide a high standard of secretarial support to members of the medical team
• Maintain a good working relationship with clinicians & caring professionals
• Attend & take minutes at a variety of clinical meetings, hearings & tribunals
• Produce high quality admission & discharge summaries & tribunal reports
• Type minutes, care plan approach reports & care plan outcomes
• Create & maintain patient records & paper files

Why Cygnet? We’ll offer you…

• Strong career progression opportunities
• Expert supervision & support
• Pension scheme
• “Cycle to work” scheme & employee discount savings

We are looking for someone who is...

• Service orientated, with Medical Secretary experience & knowledge of mental health
• Flexible, adaptable, organised & responsible
• An excellent typist, preferably to RSA 2 level & with audio transcription skills
• Calm under pressure & able to work independently & as part of a team
• A strong written & verbal communicator with excellent interpersonal skills
• Highly proficient in Microsoft Office programs, including Excel, Word and databases

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families.

Proud member of the Disability Confident employer scheme

Join Our New Flagship Female Acute/PICU & Mental health Rehabilitaion service: Cygnet Kenney House is our New purpose built, Flagship Acute/PICU & Mental health rehabilitation service located in Oldham. Set to open its doors soon. We are looking for a dedicated Medical Secretary with a passion for making a difference to others. You'll be working full time 40 hours a week at Cygnet Kenney House,helping ensure the safe and smooth running of services for the people in our care. Developed in collaboration with the NHS to with the aim to support women from the North West to be treated closer to home. There will be three wards at Cygnet Kenney House; The PICU and Acute environments will offer rapid access to care, supporting women to move quickly and safely through to the most appropriate and least restrictive setting. The mental health rehabilitation and recovery ward(level 2)will support individuals moving on from the Acute ward, as well as external referrals from other services such as secure, CAMHS, prison services and more. At Cygnet, our perks go way beyond pension schemes and excellent professional development. You'll also enjoy shopping, travel and leisure discounts as well as a range of healthcare and financial benefits to support you to be happy both in and out of work. With us, you'll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive. Apply now to enjoy excellent career prospects while reaping the rewards of making difference to peoples lives. Your day-to-day... Provide a high standard of secretarial support to members of the medical team Maintain a good working relationship with clinicians & caring professionals Attend & take minutes at a variety of clinical meetings, hearings & tribunals Produce high quality admission & discharge summaries & tribunal reports Type minutes, care plan approach reports & care plan outcomes Create & maintain patient records & paper files Why Cygnet? Well offer you Strong career progression opportunities Expert supervision & support Pension scheme Cycle to work scheme & employee discount savings We are looking for someone who is... Service orientated, with Medical Secretary experience & knowledge of mental health Flexible, adaptable, organised & responsible An excellent typist, preferably to RSA 2 level & with audio transcription skills Calm under pressure & able to work independently & as part of a team A strong written & verbal communicator with excellent interpersonal skills Highly proficient in Microsoft Office programs, including Excel, Word and databases Successful candidates will be required to undergo an enhanced DBS check. Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you'll have the chance to make a real impact on patients, service users & their families.

We save & change lives. At Children?s Cancer Institute we believe that a life should be long. Cancer cuts life short for hundreds of children every year, before they?ve even had a chance to make their mark. We aim to not only improve their quality of life but eradicate the cause of their pain.
As the only independent Medical Research institute in Australia focused on childhood cancer, our purpose is to translate and discover (through world class research), new treatments that will cure cancer and reduce the side effects in children and adolescents.
The ZERO Childhood Cancer National Precision Medicine Program (ZERO) is Australia?s most comprehensive precision medicine program for children and young people. A unique, multidisciplinary program bringing together cutting-edge science, the latest technology, and the brightest minds in research and clinical care, it is on a path to change the model of care for children with ... Click here to view more detail / apply for ZERO Laboratory Administrative Officer