Total 26 Administrative / Clerical job vacancies in Great Yarmouth, Norfolk, NR30 5NQ

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).Ensures child registration and enrollment paperwork is complete and current.
Ensures that all USDA food program records are accurate, up-to-date and readily available
.Reviews and submits completed paperwork for background checks.
Maintains office files and records.
Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.
Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.
Conducts research of records and follows up in order to resolve discrepancies and problems.
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.
Notifies supervisor of all delinquent payments.
Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.
Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• You will serve as Legacy Systems Transition Lead and will be responsible for the delivery, management, and execution of transitioning LOG IT legacy systems to modernized logistics systems in a complex Integrated Data Environment.
• You will support functional and technical activities for the analysis, planning, development, deployment, integration and sustainment of requirements and assigned programs/systems.
• You will direct the activities of Information Technology (IT) technicians to directly support end users and to assist with IT system upgrades and directives.
• You will collaborate across Department of the Navy (DON) Systems Commands (SYSCOMS) to develop plans or initiatives to increase the efficiency of the shutdown and transformation of Logistics IT (LOG IT) legacy systems.
• You will formulate recommendations to leadership while executing program management and technology service delivery practices and/or processes.
• You will plan and coordinate the execution of required acquisition processes and reporting procedures; providing oversight/staffing of Milestone (MS) and risk analyses associated with legacy system transitions.
• You will define distinct work phases, methods and models to plan for design, build, test, delivery of products that meet user functional requirements and enable legacy system transitions.
• You will collaborate with internal and external stakeholders and customers to facilitate resolution of complex Business IT issues and risks.
• You will develop strategies to reduce operational risk of sustaining legacy systems during the emerging system fielding process.

The incumbent provides a wide variety administrative and clerical support to the SILC Commander and Executive Director and other management personnel and in general support of unit operations.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Type/compile a variety of letters, memoranda, issue papers, reports and other correspondence.
• Review outgoing correspondence to ensure compliance with command policies and procedures
• Check grammar, punctuation, spelling for correctness
• Conduct a technical review of correspondence prepared by the unit for signature by unit Commander or other management levels.

• You will monitor the inventory of general consumables and order supplies to maintain adequate onboard stock at all times.
• You will ensure all required quotes and vendor information are included with the respective requests
• You will promptly ensure receipts for supplies are submitted to the respective authorized purchaser.
• You will work closely with commands Professional Development Officer with regard to expenditure of training funds.
• You will perform Navy pay, personnel, and travel transactions at the appropriate level per policies, procedures, and system capabilities.
• You will review the PCS travel claim for all required entries, accuracy and ensure all required receipts and documentation are included for prompt processing.

• You will prepare correspondence ensuring it is properly formatted and grammatically correct.
• You will prepare performance evaluations and fitness reports for all staff to ensure all reports are properly formatted, grammatically, correct and dispatched within the required timeframes.
• You will maintain office files in subject and chronological order.
• You will access the government travel card information system to monitor transactions of travel card recipient's garnishment of accounts due to delinquency of payment and identify delinquent accounts.

• You will compile written reports to provide status updates.
• You will operate automated computer systems to maintain and update electronic records and data.
• You will answer inquiries of a general nature to make referrals to responsible staff members.
• You will determine specific action to take to correct discrepancies, errors, or problems following instructions and procedures.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will compose correspondence (e.g., technical reports, presentations) observing proper format, grammar, spelling, capitalization, and punctuation.
• You will perform duties as a Command Pay and Personnel Administrator (CPPA).
• You will ensure all documents and information for personnel and pay support are relayed to the appropriate supporting organization.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society, and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently

Admin Officer

Location: Norwich - Fully Office Based
Salary: £11.59 An Hour
Working hours: FULL TIME: Monday - Friday 9am - 5PM (37hrs a week)

If you're seeking an engaging opportunity to work within the Public Sector, we have an opportunity for you! Our Public Sector Client situated at HMCTS Norwich are looking for an Admin Officer to join their team on a Full Time Temporary basis. As a vital member of the team, you will play a crucial role in supporting the seamless running of the general organisation. This is a Temporary position, however, is very likely to be extended.

Key Responsibilities:

• Progress Cases through the Court/Tribunal system and provide support to other functions in HMCTS
• Problem Solving. You will refer to problem solving hubs and comprehensive guidelines to support with this
• Inputting Data onto the system
• Taking inbound and Outbound Calls - dealing with Customer and Judiciary enquiries
• Preparing Papers
• Creating and updating records
• Email correspondence
• General Administration Duties
• Booking, preparing and organising meeting rooms

Requirements:

• Previous experience in Administration
• Fluent in Microsoft platforms and previous experience managing an inbox.
• Exceptional communication skills
• Good computer skills overall
• Ability to Manage high case load
• Strong organisational and time-management abilities.
• Good attention to detail
• The ability to adapt to change

Benefits:

• Holiday entitlement
• Access to a pension Scheme
• Free on-site parking
• Kitchen and quite areas in the office for break times
• Weekly Pay

This position offers a great opportunity to acquire valuable experience in the Public Sector and broaden your skills - why not apply online today! Should your application be successful, we will promptly get in touch to discuss the next steps. Successful applicants will be contacted within 5 days. If you don't hear from us within this period, we encourage you to explore other exciting roles with Brook Street.

If selected, candidates must have an in-date and valid passport and undergo security and reference checks.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

• You will administer the Secretary of the Navy (SECNAV) Awards and Decorations Program.
• You will analyze and evaluate awards program accomplishments, deficiencies, and problem areas and recommend corrective action, when necessary.
• You will keep abreast of new developments, proposed legislation, and regulatory guidance to USFFC and subordinate commands.
• You will develop criteria for, and administers the Awards Record Program coordinating changes to the program with the Communications and Information Systems Directorate (N6).
• You will provide both administrative and technical supervision to one GS-06 Awards Assistant, and one GS-05 Awards Clerk.
• You will analyze administrative processes and recommends revision to policies, procedures, and training tools.
• You will conduct appropriate research into problems and solutions and advise the USFF staff AO of actions which could be taken to improve operations.

Your new company:

Livestock Information Ltd is owned by the Department for Environment, Food and Rural Affairs (Defra) and the Agriculture and Horticulture Development Board (AHDB). The company was established in 2019, with the aim of building new products and services using modern digital techniques to improve the quality of livestock movement data.The Livestock Information Service was launched in 2022 and is now used to record movement data for sheep, goat and deer by users in the supply chain.

Cattle and pig movement services will soon follow, to create a single, digital movement service for all species that is simple and convenient for livestock record management. We also work with counterparts in Wales, Scotland and Northern Ireland to create compatible and seamless services for livestock movements across UK borders.

Your new role:

• Organising and preparing agendas, minutes, and documentation for board meetings and general meetings.
• Maintaining records of board discussions and decisions and ensuring follow-up on actions decided during meetings.
• Managing corporate documents, contracts, and ensuring their safekeeping.
• Facilitate effective communication with the board and between the board and management, ensuring that directors have access to relevant information.

What you'll need to succeed:
The Corporate Operations Team requires the support of a Corporate Secretariat Officer to provide Board support and administration.

• Excellent written communication skills to draft clear and concise minutes, agendas, and correspondence.
• Effective verbal communication skills for liaising with board members, executives, and stakeholders, ensuring clarity and professionalism.
• The ability to plan, organise, and coordinate board meetings, ensuring all required materials and information are available and prepared in advance.
• Meticulous in recording accurate and comprehensive minutes, ensuring that all key decisions, discussions, and actions are documented correctly.
• Ability to manage time effectively, ensuring that agendas are prepared well in advance, meetings run on time, and minutes are distributed promptly after meetings.
• The ability to anticipate potential issues and find solutions to ensure meetings run smoothly (e.g., managing changes in schedule or preparing additional documents on short notice).
• Being proactive in addressing questions or challenges that arise before, during, or after meetings.
• Building positive working relationships with board members, executives, and other stakeholders.
• The ability to diplomatically manage different personalities and viewpoints, ensuring a professional and productive meeting environment.

What you'll get in return:

• 33 days of holiday, which includes bank holidays.
• Daily pay-rate depending on experience.
• Fully remote working.
• Start immediately.
• A DBS Basic check is required before starting work.
• Full-time work, 3months contract with the vision to extend to 6 months (to the end of the financial year)

What you need to do now:
Call Kim on 01603 612301 or email your CV now!

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk