Search are looking for a HR & Payroll Coordinator to prestigious company based in Dundee. The HR & Payroll Coordinator will provide professional, confidential, and efficient HR administrative and coordination support to the management team and wider business. The successful applicant will be the link between the business' outsourced HR Consultant and internal staff.

Part time - 22.5 hours to 30 hours
Hybrid
£25,000

What you'll be responsible for:

Payroll

* Ensuring accuracy of placement within the time and attendance data
* Completing audit/approval checks in line with company procedures
* Contract updates, changes to salaries or benefits where required
* Preparing reporting requirements as necessary, i.e., end of month stats, dashboard data, sickness reporting & other ad hoc requirements for task/activity/project completion
Documentation & System Maintenance
* Preparation of all HR related administration and coordination for employees, e.g., recruitment, probationary review, contractual changes, maternity/paternity (& other leave types), ad hoc letters, termination paperwork, notices and announcements
* Maintenance of accurate employee files & filing system
* Sickness Absence reporting
* Ensuring compliance with policy and trigger points
* Supporting managers through procedures
* Supporting employees and business managers with all HR related queries and correspondence
* Assisting hiring managers with the recruitment and selection strategies
* Updating job descriptions
* Working towards monitoring, reviewing and updating all HR policies and our employee handbook and ensuring these are in line with current legislation
* Manage HR events & meetings and coordinating management and employee communications
* All other tasks commensurate with the grade and skills, as may be requested by the HR Manager or Country HR Manager, for which suitable training will be provided

What we're looking for:

* Adaptability
* Excellent communication skills and the ability to build internal relationships
* Confidence in taking ownership of employee queries and resolving
* Experience within an HR role
* Excellent attention to detail
* Someone who is keen to develop and built on their skills and knowledge
* MS office skills, in particular Excel

Please forward a CV to Darryl.docherty@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

We are recruiting for a Clerical Officer Placements within our professional services team to support a range of Learning, Teaching and Assessment activities required to deliver the 3 year Pre-Registration Nursing programme. The postholder will work with the Administrator to undertake, co-ordinate, plan and prioritise the wide-ranging activities and events relating to the student placements which is 50% of the education programme. This is a permanent appointment.

Your priorities will include:

• Responsible for the Practice Learning mailbox to ensure consistency with communication to students and NHS colleagues


• Undertake the manual allocation of all students and transfer of information into QMPLE


• Ensure the Immigration Compliance team are kept updated with placement information for students who require a visa


• Process the placement expense applications for students who are not in receipt of a SAAS bursary

e.g. international and RUK students

• Support the implementation of the EPad working with the administrator and e-learning technologist including adding Academic Assessors to the system


• Support the Practice Learning academic team in relation to MyDundee pages being up to date


• Ensure student records are reflect student journey in relation to hours completed during practice learning and simulated practice into SITs (Student Management System)


• Provide support to the PLTin relation to the Simulated Practice Experience, maintaining students SPE Groups, retrieving and recording all hours. Distribute SPE lists to facilitators for moderation and providing Advisor of Studies with a note of hours completed.


• Provide support to aspects of the placement journey including audits, cause for concern, the practice learning committee working closely with the Practice Learning Lead


• Work with the Go Abroad Co-ordinator in relation to student Go Abroad opportunities


• Liaise as appropriate, with all staff directly responsible for the practice learning element of the programme; practice learning team, academic year lead and Advisers of Studies


• Provide cover across the range of learning and teaching activities if required and cover to the Enquiries Office during periods of annual leave and staff absence


• Ensure that the five core values set by the University Transformation Agenda of valuing people, working together, integrity, making a difference and communication are implemented and embedded into the working environment within the School

Who we're looking for:

• An administrator, preferably with experience of higher education, with a sound knowledge of IT


• Strong planning, organisational and prioritising skills and an eye for detail


• Work independently using judgement and initiative to plan and organise own workload


• Respond proactively to challenges with the ability to work enthusiastically and flexibly as a member of a team responding to tight deadlines that are determined both internally and externally

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers. Further information can be found at: httos://uod.ac.uk/2qux1RR

For further information about this position please contact Margaret McIntosh, Operations Manager at m.oendreigh@dundee.ac.uk To find out more about School of Health Sciences please visit School of

Health Sciences I University of Dundee The closing date for applications is 26 September 2024. We anticipate that interviews for this appointment will take place on 3 October 2024.

Location: Dundee
Position: Commercial Property Secretary
Salary: £23,500 - £26,000, DOE

A leading law firm with a strong reputation for excellence, is seeking a highly organised and professional Commercial Property Secretary to join their dedicated team in Dundee. This is an exciting opportunity for an individual looking to support the commercial property department and contribute to the success of their clients.

About the Business:
Committed to providing high-quality legal services across a range of sectors. A team of experienced professionals is known for its expertise, integrity, and client-focused approach. They value collaboration, innovation, and continuous improvement, making this employer a great place to develop your career in the legal field.

Key Responsibilities:
- Provide comprehensive administrative support to the commercial property team, including managing correspondence, filing, and document preparation.
- Assist in drafting and reviewing legal documents, such as leases, sales agreements, and property reports.
- Manage client communications and maintain strong relationships with clients, third parties, and colleagues.
- Organise and schedule meetings, appointments, and property viewings.
- Maintain accurate and up-to-date records and databases related to commercial property matters.
- Ensure compliance with relevant legislation and firm policies.

Key Requirements:
- Previous experience as a legal secretary or in a similar administrative role, preferably within commercial property.
- Strong understanding of property law and legal terminology.
- Excellent communication and interpersonal skills, with a professional and client-focused attitude.
- Highly organised with exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
- Proficient in using legal software and Microsoft Office Suite.

Why Join?
- Become part of a supportive and collaborative team within a well-respected law firm.
- Access to ongoing training and professional development opportunities.
- Competitive salary and benefits package.
- Opportunity to work on a diverse range of commercial property matters.

If you are a proactive and dedicated individual with a passion for commercial property law, we want to hear from you!

How to Apply:
Please submit your CV via this advert.

Apply now for an opportunity to play a key role in providing exceptional legal support within this commercial property team!

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

We are recruiting for an administrative Modern Apprentice within the D'Arcy Thompson Unit in the School of Life Sciences. This is a fixed-term part-time appointment for 2 years.

This is an exciting opportunity for an individual to join our fantastic team and be part of the D'Arcy Thompson Unit. You will be part of a larger administrative team and will undertake a wide variety of general and administrative tasks.

A modern apprenticeship is a work-based training programme that leads to an industry approved qualification for 16- 24 year olds. Training is mostly on-the-job, which means Modern Apprentices learn the right mix of skills, knowledge and abilities. The apprentice will enrol with Dundee and Angus College. It is hoped that the successful candidate would achieve SVQ Business and Administration Level 5 within the 2-year period. Pay will be at the National Minimum Wage Rate based on age of candidate (ages 16-24).

Working alongside, and with the support of the administration team, you will assist them with roles underpinning the smooth running of Reception in the D'Arcy Thompson Unit.

The School of Life Sciences provides outstanding education supported by world class research facilities.

Your priorities will include:

• Greet and welcome staff, students and visitors to the building


• Place orders and maintain stationery stocks


• Manage the Reception generic email box


• Manage the Reception area, including mail/courier deliveries


• Maintain ID card system for staff and students


• Provide general clerical assistance as required

Who we're looking for:

• A good communicator


• A candidate with the ability to work to a high level of accuracy and reliability


• A candidate with good organisational skills


• Knowledge of Microsoft 365

This is a fixed-term part-time position (25 hrs per week). Hours of work are 8.45 am - 1.45 pm Monday-Friday.

This is a school term-time only position (40 weeks per year).

At the University we benefit from having access to a range of personal and professional development courses and training opportunities. We enjoy 42 days annual leave per year (pro-rata) and are supported by a range of Work Life Balance policies. The diversity of our staff and students helps to make the University of Dundee a UK university of choice for undergraduate, postgraduate and distance learning. Family friendly policies, staff networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Equality Charter and Stonewall as well a full range of disability services, create an enjoyable and inclusive place to work.

For further information about this position please contact Angie Nicoll, Operations Manager at a.k.nicoll@dundee.ac.uk.

Vacancy: Legal Secretary
Location: Dundee
Job Type: Full-Time, Permanent
Salary: Competitive, dependent on experience

Are you an experienced Legal Secretary looking for an exciting opportunity in Dundee?

Or perhaps you're an experienced administrator looking for a career in the legal sector?

A well-established law firm, is seeking a highly organised and motivated Legal Secretary to join their dynamic team. This is a fantastic chance to contribute to a supportive environment and take the next step in your career.

Key Responsibilities:

- Provide comprehensive administrative support to solicitors and legal team.
- Prepare and format legal documents, correspondence, and reports.
- Manage diary appointments and organise meetings for staff.
- Maintain accurate filing systems, both electronic and physical.
- Liaise with clients, courts, and other legal professionals in a professional manner.
- Audio typing documents.
- Handle telephone calls and enquiries, ensuring excellent client service.

Requirements:

- Previous experience as a Legal Secretary or in a similar administrative role.
- Proficient in Microsoft Office Suite, particularly Word and Excel.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and a high level of accuracy.
- A proactive attitude, with the ability to work both independently and as part of a team.

Package:

- A competitive salary package, commensurate with experience.
- Opportunities for professional development and career progression.
- A supportive and collaborative working environment.
- A chance to work with a reputable law firm known for its commitment to clients and staff.

If you are a dedicated Legal Secretary looking to take the next step in your career, we want to hear from you!

To apply, please send your CV via this advert.

Join us in helping this Law firm find their next star Legal Secretary in Dundee!

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Administrative Officers carry out a variety of general administrative duties to progress cases through the court or provide support to other functions within the Scottish Courts and Tribunals Service.

The Mental Health Tribunal for Scotland (MHTS) was created on 5 October 2005 by virtue of section 21 of the Mental Health (Care and Treatment) (Scotland) Act 2003 ("the 2003 Act"). The Tribunal's headquarters are located in Hamilton and it also has staff who work throughout Scotland. The Tribunal discharges its functions through panels of three members: a legal member (who acts as Convener), a medical member and a general member. The judicial arm of the Tribunal is supported in its functions by the staff of the Scottish Courts and Tribunals Service (SCTS).The primary role of the Tribunal is to consider and determine applications for compulsory treatment orders (CTOs) under the 2003 Act and to operate in an appellate role to consider appeals against compulsory measures made under the 2003 Act. The Tribunal also plays a monitoring role by periodic review of compulsory measures.

The advertised posts provide an excellent opportunity for the successful applicant to be involved in a vibrant and busy working environment with the prospect of developing their own learning through frequent contact with our judicial partners.


The key responsibilities:

Attend Tribunal venues (Hospital and Community based) to facilitate MHTS hearings acting as a facilitator for on the day administrative functions in line with set processes, maintaining regular contact with HQ.

Complete Risk Assessments at Tribunal venues dealing with any minor and immediate issues at the hearing and reporting any concerns to your Team Leader immediately.

Complete necessary hearings documentation within set timescales.
Travel throughout Scotland to facilitate hearings, which may occasionally involve working extended hours.

Making use of mobile IT equipment. This will be your responsibility to ensure this is secure at all times.

Collate all relevant case information, liaising with external stakeholders and the President’s Office as necessary.

Embrace multi functioning initiative across SCTS.

Work closely with our Continuous Improvement Team to maximise efficiencies within SCTS.

Complete mandatory E-Learning as required.

General administration tasks as required.

We offer 3 different modes of tribunal hearings – teleconference, in-person and WebEx. Clerks are expected to facilitate hearings via one of these methods. This will require travelling throughout Scotland to various venues.

The above lists will vary in some tribunals. The job holder may be required to undertake such duties as may reasonably be requested within the scope of the post.

Applications will be accepted until 11:59pm on the closing date stated on the advert, 11 August 2024.

Candidates who have been shortlisted at this stage will be invited to complete an online assessment. A link to the assessment will be sent by 13 August 2024, with the assessment requiring completion by 23:59 on 15 August 2024.

Following on from this, candidates who have passed the assessment will have their applications forwarded to the recruiting panel for review. Following this, successful candidates will then be invited to interview.

Interviews will be held week commencing 26 August 2024.

Proud member of the Disability Confident employer scheme

We are seeking to recruit enthusiastic candidates to join us as Clerical Assistant Modern Apprentices in the Professional Services Learning and Teaching Team. The School of Medicine delivers a range of undergraduate, post-graduate and distance-learning degrees providing internationally recognised teaching experience to a wide range of students.

The post-holder will also provide support with the organisation of key School activities such as applicant interviews, open days, assessment and other key events in the School calendar.

Your priorities will include:
* Assist with the day-to-day administrative tasks, including reception duties, email correspondence, filing, data entry and maintaining and updating student records.
* Support the student life cycle activities including matriculation, attendance monitoring, assessment and graduation.
* Assist with the organisation and support of school events, examinations, workshops and teaching activities.

Who we are looking for:
* Achieved three National 4's .
* An enthusiastic individual who wishes to pursue a career in administration.
* Very good organisational, administrative, interpersonal and communication skills.
* Ability to work as part of a team with the ability to work independently on certain tasks.
* Knowledge and experience of Microsoft 365 tools

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers. Further information can be found at: https://uod.ac.uk/2qUx1RR

For further information about this position please contact Angela Devine at a.devine@dundee.ac.uk or Roz Taylor at r.z.taylor@dundee.ac.uk To find out more about the School of Medicine, please visit https://www.dundee.ac.uk/medicine.

At the University we benefit from having access to a range of personal and professional development courses and training opportunities. We enjoy 34 days annual leave per year, and are supported by a range of Work Life Balance policies, staff support networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Charter and Stonewall as well as a full range of disability services which all create an enjoyable and inclusive place to work. It is the diversity of our staff and students that make the University of Dundee an enjoyable place to work.

As the Administrative Assistant (Postgraduate) you will provide a sound level of administrative support to the office. You will have a commitment to service delivery and an ability to interact positively with people at all levels. You will possess excellent written and verbal communication skills.

You will have experience of working in a busy office environment and will be proficient in the use of Microsoft Office/Windows.

Summary of Skills, Experience and Qualifications Qualifications

• GCE/GCSE/0/Standard Grades or equivalent experience in a similar role Work Experience


• Administrative support , ideally in an educational setting


• In an environment with an annual cycle of activity


• In a fast paced and dynamic environment Qualities & Abilities


• Good communication


• Patience and empathy to support students from around the world


• planning and organisational skills


• Ability to work on own initiative


• Customer focused and service orientated person

For further information contact Steven Barclay: S.Barclay@dundee.ac.uk

The diversity of our staff and students helps to make the University of Dundee a UK university of choice for undergraduate, postgraduate and distance learning. Family friendly policies, staff networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Equality Charter and Stonewall as well a full range of disability services, create an enjoyable and inclusive place to work.

The School of Dentistry provides an internationally recognised teaching experience to students. There is a high level of support required to deliver the diverse teaching activities provided by University and NHS staff.

We are recruiting a Modern Apprentice within our School Office to support colleagues to deliver the wide- ranging administrative activities required of a busy school, providing help with general clerical tasks, including basic financial procedures. This will also involve some support for Taught Postgraduate and Research students.

The postholder should be a capable and responsible individual with a positive attitude and will act as first point of contact for all visitors to the School, providing a professional welcome offering advice and guidance as required, as well as dealing with enquiries from students, staff, visitors, and others.

You will be joining an experienced professional services team who provide invaluable support to undergraduate and postgraduate students. This post will play a key role in ensuring that teaching activities run smoothly and efficiently by ensuring the correct resources are available to staff. The post requires organisation and planning skills as well as a sensitive approach to customer service.

A Modern Apprenticeship is a work-based training programme that leads to an industry approved qualification. Training is mostly on-the-job, which means Modern Apprentices learn the right mix of skills, knowledge and abilities. It is hoped that the successful candidate would achieve SVQ Business and Administration Level 2 within the two-year period.

Applicants must be aged between 16 and 24 and therefore you must not have attained the age of 25 before the start date as a Modern Apprentice, this is due to funding available to support this post. The successful applicant will work a 36.25-hour week (0830-1645 hrs, Mon- Fri) and be paid the National Minimum Wage for their age.

For further information or informal discussion please contact Fran Zaccarini: f.zaccarini@dundee.ac.uk

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers. Further information can be found at: https://uod.ac.uk/2qUx1RR