Total 481 Administrative / Clerical job vacancies in D03 Queenstown, Tiong Bahru

Job Description

Presto Universal is an established project management company with strong foothold in Singapore, Malaysia, Thailand, Australia, Hong Kong and China with over 20 years' experience in Retail & Commercial Interior Fitting-out Works, Supply of customized Fixture & Loose Furniture, Electrical & Mechanical Installation, and Building refurbishment.

To cope with our continuous growth and demand, we are inviting energetic individuals to fill the following posts:

Project Admin

Are you looking for a position in a fast-paced, dynamic organization with great potential for personal development and career advancement? We offer a challenging career to those who enjoy working with team & result-oriented people to achieve greater height.

Job Responsibilities

· Handle project documents and purchasing materials

· Arrange meetings, prepare minutes and agenda

· Track expenses and costs

· Administrative support to project team

· Monitor project progress and address potential issues

· Prepare necessary admin and paper works

· Report to management team on project status

· Ad-hoc duties

Requirements

· At least 2 years' experience in project management (General Contractor field)

· Proficient in Microsoft Office

· General reading and writing in English and Chinese (in order to liaise with the English and Chinese speaking associates)

We offer an attractive remuneration package with a stable and career advancement opportunities to the right candidate, please send your resume with expected salary to Presto Universal by application.

Job Descriptions:

• Directly report to the Project Manager and provide regular updates.
• Maintain and update organizational charts, project directories, and weather and manpower records quarterly, for monthly project report submissions.
• Handle incoming calls, raise purchase orders for office supplies, manage site office equipment, and liaise with the HR department when needed.
• Oversee workers' monthly salary, supplier payments, petty cash, site passes, induction records, and assist in preparing correspondence for consultants, clients, and subcontractors.
• Ensure the systematic filing of delivery orders and documentation for annual site and government audits.
• Manage staff timesheets, leave applications, OT approvals, and the onboarding of new staff.
• Circulate site correspondence to staff for timely endorsement and filing in compliance with ISO standards.
• Process workers' salaries, ensuring accuracy and on-time submission to HQ, and handle updates to workers' addresses and work permits.
• Assist with arranging workers' dormitories and transportation.
• Manage hardware material orders and maintain proper records.
• Resolve conflicts, feedback, and complaints related to the project.
• Coordinate with internal and external parties, including clients, residents, and government bodies, for project-related issues.
• Prepare circulars, letters, notices, and work progress updates.
• Attend meetings or dialogue sessions as required.
• Seek management approval for action plans related to project matters.
• Organize and coordinate staff and workers' courses.
• Maintain proper documentation and provide general administrative support to the project team.
• Perform other duties as assigned.

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Stadium

Working hours: 9.00am – 6.30pm (Monday to Friday)

Salary: up to $2,600 per month

Contract duration: 7 months

Job Descriptions:

• Collaborate with internal stakeholders to facilitate the successful creation of programmes.
• Track and monitor existing program codes and verify valid certification of instructors.
• Provide support to review & endorse programmes.
• Processing of payments to instructors.
• Manage a shared mailbox and promptly follow up on any requests or queries received.
• Maintain proper documentation and knowledge management processes.
• Consolidate monthly attendance submissions for the programme from various sports centres.
• Prepare weekly and monthly reports as needed.

Job Requirements:

• Only Singaporean.
• Minimum GCE O Level & above in any related discipline.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See
R23114253
BGC Group Pte Ltd (Outsourcing)
EA 05C3053

• Mon-Fri 10am – 7pm
• $3800 -$5500
• Location: Chinatown
• Attractive benefits

Responsibilities:

• Arrange travel and accommodations for Director
• Manage diary and schedule meetings and appointments
• Answer phone calls and emails and take messages
• Run errands as requested
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters
• Communicate in office with all levels of staff to ensure coordination
• Reminding the Director of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondenc
• Adhoc duties assigned by Director

Requirements

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures

1) To update ABSS for payments, receipts, suppliers bills on real time basis

2) Preparing monthly balance sheet, profit & loss statement and other reports

3) To assist in the collection of bills and prepare letters to clients for payment of outstanding invoices

4) To assist in preparation of corporate secretarial documentation thru software

5) To assist in filing/scanning/photocopying and binding of documents as instructed

6) Any other work as given from time to time

Role Description

This is a full-time on-site role for an Administrative Assistant at Asian Foodmall Pte Ltd in Singapore. The role involves handling administrative tasks, organizing files, collating invoices, data, reports, payment to suppliers and supporting the team with daily operations.

Qualifications

Diploma or equivalent
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office suite
Attention to detail and problem-solving skills
Ability to multi-task and prioritize tasks

Job Description:

• Provide daily administrative support to ensure smooth office operations
• Manage office supplies and place orders as needed
• Handle orders for flowers, baby hampers, and other items for HR and marketing purposes
• Oversee general office maintenance and housekeeping, including managing air conditioning, copiers, printers, pest control, etc.
• Serve as the office receptionist
• Answer phone calls and relay messages
• Update and circulate contact lists

Requirements:

• At least 2 years of experience in an administrative role
• Basic computer skills
• Strong command of English, both written and spoken, is preferred

Description

• Assist in AR & AP functions, including sorting of invoices and billings

Requirements

• GCE ‘O’, NITEC or LCCI or equivalent
• Computer knowledge required, best to be proficient in MS Office (Word, Excel)
• Able to start work immediately or within a short notice
• Willing to commit for a minimum of 6 months, 2 times a week.
• Willing to work at Pacific Tech Centre, Bukit Merah

The HR Admin Executive will support our Human Resources department in various administrative functions. The HR Admin Executive will be responsible for a variety of tasks, including chasing payments for the company and handling accreditation matters. The ideal candidate will have strong organizational skills, a proactive attitude, and a willingness to learn.

Payment Chasing:

• Monitor and follow up on outstanding payments. Maintain accurate records of payment statuses and resolve any discrepancies.
• Prepare and send reminders and invoices.
• Coordinate with the finance department and clinical operations to resolve payment issues.

Accreditation Matters:

• Assist in maintaining and updating accreditations and certifications.
• Prepare documentation and submissions required for accreditation processes.
• Track expiration dates and renewal requirements for certifications.

HR Administrative Support:

• Assist with recruitment processes, including scheduling meetings and processing new hire paperwork.
• Assist in onboarding new employees, preparing HR documentation, and maintaining employee records. Assist in offboarding of leavers.

General Office Administration:

• Provide administrative support to the HR team.
• Organize and maintain filing systems and documentation.
• Handle day-to-day office tasks and assist with office management.
• Any other duties as assigned.

Job Requirements:

· Diploma/Degree in HR related studies preferred

· Diploma/Degree in Business/Accountancy/IT also welcome

· Willing to multi-task and have sense of urgency

· Able to work well as a team and independently

· Proficient with Microsoft Office especially MS Excel

· Good interpersonal and communications skills

· Being a good team player and being able to cooperate effectively with colleagues

Operation Admin

1. Handle daily administrative tasks of the office:

1.1 Arrange courier service

1.2 Post letter / open letter box

1.3 Printing letter head / Name cards

1.4 Attend to Guest

1.5 Distribution of letters / Fax

1.6 Purchase stationery / office groceries / equipment (Air-con & paper)

1.7 Bank in Cheque/Issue cheque

1.8 Issue cheque payment

2. Sales Support & operation

2.1 To manage end to end operation, logistics and sales support functions

2.2 Customer / Vendor Creation

2.3 Products Item creation

2.4 Process Sales Order

2.5 Process Purchase order & email Purchase order to suppliers

2.6 Follow up ETA date and arrange for delivery from supplier to Customer and notification of ETA

2.7 Following on DO and invoice sign-off from customer and vendor

2.8 Coordinate with Project Manager on goods delivery and project closure

2.9 Process Good receipt note posting

2.10 Posting of supplier’s invoice

2.11 Generating invoice to customer

2.12 Data entry and filling

Pre-Requisites

GCE O or Business Certificate with 2 years relevant sales support experience

• Accounting experience will be an advantage
• Knowledge of Sage ACCPAC Accounting System
• Good PC skills (MS Office, MS Excel)
• Prior work experience in IT industries
• An organized and meticulous person
• Able to start work immediatly

• Coordinate sales team by managing schedules, filing important documents and communicating relevant information
• Ensure the adequacy of sales-related material
• Handle the processing of all orders with accuracy and timeliness
• Liaise with operation team on the delivery
• 5-day work week
• MYOB knowledge advantage

Requirements & Skills

• Proven with at least 3 years experience in sales; experience as a sales coordinator or in other administrative positions
• Diploma in Mechanical Engrg or Mechatronics advantage
• Excellent communication and coordination skills
• Good computer skills (MS Office)
• Proficiency in English
• Well-organized and responsible with an aptitude in problem-solving
• Exceptional time-management and organizational skills
• A team player with high level of dedication

We are a dynamic group of companies headquartered in Singapore with diversified business activities spanning across the Asia Pacific region. Our businesses are grouped into 3 business divisions and we have gained a reputation in the industries of polyurethane metering machines & equipment, industrial automation products and solutions, safety footwear and chemical transfer pumps.

Rim Polymers Industries Pte Ltd has more than 30 years’ experience in the polyurethane Industry is renowned for supplying high quality smart Industry 4.0 able PU machines, plants and reliable services. Our network in the Asia-Pacific region has positioned Rim Polymers as one of the leading manufacturers of Polyurethane machines and plants for automotive, refrigerator & freezer, solar water heaters, wind energy, marine flotation, insulation for LNG tank, panel, pipe insulation and other applications. We are rapidly transforming our machines to be Industrial 4.0 enabled for greater operational efficiency.

Key Responsibilities:

• Handle customers’ enquiries via email or phone.
• Accurately preparing & managing essential sales documentation including sales orders, quotations, delivery orders & invoices.
• Accurately record all transactions & data entries in SAP system, and ensure proper filing of all related documents.
• Liaise with production & warehouse on orders and delivery.
• Update & maintain stock inventory accuracy in SAP system.
• Liaise with internal departments and suppliers.
• Follow-up with suppliers, track orders & ensure timely delivery.
• Liaise with warehouse staff to ensure that all goods arrived are in good condition.
• General administration work.

Requirements:

• Min GCE ‘O’ level or Nitec in Mechanical, Mechatronic or Precision Engineering.
• Relevant work experience in sales support work.
• Proficient in MS Office applications.
• Experience in SAP is an added advantage.
• Good team player, independent, self-motivated and responsible.

Finance & Operation Admin Executive will support both the finance and operations functions of the organization by handling day-to-day administrative tasks, ensuring smooth operational workflows, and maintaining accurate financial records. This role is ideal for someone who is detail-oriented, proactive, and able to manage multiple tasks in a fast-paced environment. The ideal candidate will possess a solid understanding of basic financial processes and operations, with strong organizational and communication skills.

Key Responsibilities:

1. Finance Management:
   • Prepare and oversea monthly full set of accounts
   • Manage day-to-day accounting tasks such as processing payments, AP invoice posting, journal entries, monthly schedules, bank statement reconciliations, and staff reimbursements
   • Assist in monitoring accounts payable
   • Prepare monthly Account Receivable statement and collection
   • Perform credit check for new customer
   • Prepare weekly sales report
   • Prepare monthly financial reports and reconciliations.
2. Bank Reconciliation:
   • Perform regular bank reconciliations and assist in maintaining accurate financial records.
3. Financial Documentation & Filing:
   • Maintain accurate and organized financial records.
   • Ensure compliance with internal financial controls and regulatory standards.
4. Tax & Compliance and Audit Support:
   • Assist in preparing necessary documentation for tax filings, audits, and other regulatory requirements.
   • Ensure that company financial records comply with all relevant local, state, and federal regulations.
5. Budgeting & Forecasting Support:
   • Assist in preparing budgets and financial forecasts.
   • Track departmental expenditures against the budget and highlight any discrepancies.

Operations & Admin Responsibilities:

1. Employee Onboarding & Offboarding:
   • Assist with employee onboarding & offboarding, including documentation and induction processes.
2. Employee Records & Documentation:
   • Maintain and update personnel files and HR documents, ensuring compliance with labor laws.
   • Coordinate with relevant departments to ensure employee data is current and accurate.
3. Sales order process:
   • Oversee Sales order process team
   • Provide and assist on Sales order process to backup Sales support when request

Qualifications:

• Education:
  • Diploma or Degree in Accounting, Business Administration, or a related field
• Experience:
  • Minimum 3 years of experience in a full set of account, operations, or administrative roles.
• Skills:
  • Strong understanding of basic accounting principles and financial processes.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software Accpac Sage.
  • Excellent organizational and multitasking skills.
  • Strong attention to detail and problem-solving abilities.
  • Effective communication skills and the ability to work collaboratively.
  • Ability to handle confidential information with discretion.

Key Competencies:

• Time Management: Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
• Team Player: Collaborative and able to work well with different departments.
• Adaptability: Flexible in response to changes and able to work under pressure.
• Attention to Detail: High level of accuracy in financial and Operations admin records.
• Confidentiality: Maintain discretion and confidentiality, especially in handling sensitive employee information.

Job Highlights

Contract Duration: 12 months

Working Location: Sin Ming Road

Working Hours: Monday to Friday, normal office hours

Job Descriptions

• Processes the violation image of local and foreign registered vehicles using imaging tools and send the record for enforcement processing.
• Download and verify the integrity and accuracy of the reports.
• Update change of information into the system or reports.
• Verify the quality of print-out, account for the quantity of documentation and send documentation for postal delivery.
• Handle feedback from general public and assist them on the enforcement related enquiries.
• Keep up to date on the relevant policies and procedures and provide response to queries from internal and external stakeholders such as government agencies regarding enforcement related issues.
• Work as a team to ensure that the team KPIs are met and perform any other tasks assigned by Reporting Officer.

Job Requirements

• Only Singaporean need to apply.
• Diploma/ NITEC in any equivalent field.
• Strong admin working experience.
• Meticulous and attentive to details!

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053