Personal Assistant
Female or non-binary identifying (including transfeminine people) applicants only please.
Job spec: 14 hours per week (initially) - £12.50 per hour

Essential:
Has a driving license and willing to drive;
Is welcoming of difference and diversity;
Strong organisational and communication skills;
Mature, able to notice and respond to others' feelings;
Able to handle sensitive information appropriately, respecting confidentiality.
Desirable:
Has attended university;
Strong communication skills;
Fluent in reading music.

I am a fully blind, autistic composer and trainee psychotherapist, looking for someone to support me as I work towards a more independent life. I require help preparing meals, travelling to locations outside my home, managing administrative tasks (such as making phone calls and remembering to respond to emails), and sometimes managing and communicating in sensorily intense environments. I sometimes require support accessing resources such as books, articles, and websites, or finding relevant information quickly. I enjoy walking and would like to explore new places, be they historical sites or off-road places. In the longer term, I would like to be able to do some of these things for myself, so someone willing to support me in learning the necessary skills would be hugely welcome.

An Enhanced DBS check will be required. This is to check for any previous criminal records.
All relevant training will be provided. This may be hoist safety, medication administering or food hygiene training as needed.

Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. This vacancy will close at midnight on 24th November 2024 Interviews are due to be held on 5th December 2024 Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment This vacancy will close at midnight on 14-November 2024. Interviews are due to be held on 25-November-2024. Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have: applied for a Graduate visa or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. This vacancy will close at midnight on 10th November 2024 Interviews are due to be held on 20th November 2024 Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment. This vacancy will close at midnight on 6th November 2024 Interviews are due to be held week commencing 18th November 2024 Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces.

What's involved with this role:

Temporary Assistant Asset Officer/Admin

Job Ref: Cambridge 5257254

Pay Rate: Up to £14.44 per hour PAYE depending on experience

Hours per week: 37 Monday – Friday, normal working

Role Length: This opening assignment is for 4-5 months

City: Cambridge, Cambridgeshire

To maintain and assist with the development of comprehensive contract and asset information and records in order to ensure the Asset Management team effectively deliver planned maintenance services to the Councils housing stock and other assets.

To support the smooth day to day running of the service by having an understanding of different property based data management and work ordering systems, general business support tasks and performance targets.

Key Responsibilities:

Maintain and update records of works programmes issued to maintenance contractors on IT systems, stock condition databases and contract management software.
Maintain and monitor records of “no access” to properties and “waivers” submitted by contractors including updating contract management software, stock condition database and Orchard housing management system.
Review and verify work proposed programmes of work to take account of Right to Buy applications, redevelopment, demolition and void properties.
Record and monitor details of completed works on Orchard housing management system, Stock condition database and contract management software, ensure guarantees and warranties are properly recorded and flagged.
Use contract management software to instruct works and changes to works to contractors in consultation with the Service Manager.
Ensure contractors’ property files for completed works are submitted on time and contain all information required and are electronically filed in the correct place
Maintain and monitor records of tests and inspections completed by contractors and monitor the correction of defects
Arrange and document contractual meetings with contractors, sub-contractors and other stakeholders. Deal with telephone queries.
Maintain the Supply Chain data and records of standard materials across the Councils assets.
Liaise with the leasehold management team regarding publishing programmes of works for leaseholders.
Monitor tenant alteration forms, liaising with surveyors to provide information in a timely manner. Contacting and advising tenants on the status of application and outcomes.



Qualifications:

Good standard of English and Numeracy (at GCSE A-C or equivalent).



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Some experience in working in building maintenance environment.
Practical experience of working to, and meeting, deadlines whilst under pressure.
Experience of data collection, input, analysis and interpretation.
Experience of working in a local authority / public sector environment.
Experience of working within a team environment.
Minute taking skills and record keeping.
Ability to understand basic technical terminology used in building maintenance / construction.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).



Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











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Job Ref: Cambridge 5257254


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Personal Assistant

Female or non-binary identifying (including transfeminine people) applicants only please.


Job spec:

14 hours per week (initially) - £12.50 per hour

Essential:

Has a driving license and willing to drive;

Is welcoming of difference and diversity;

Strong organisational and communication skills;

Mature, able to notice and respond to others' feelings;

Able to handle sensitive information appropriately, respecting confidentiality.


Desirable:

Has attended university;

Strong communication skills;

Fluent in reading music.


I am a fully blind, autistic composer and trainee psychotherapist, looking for someone to support me as I work towards a more independent life.

I require help preparing meals, travelling to locations outside my home, managing administrative tasks (such as making phone calls and remembering to respond to emails), and sometimes managing and communicating in sensorily intense environments.

I sometimes require support accessing resources such as books, articles, and websites, or finding relevant information quickly.

I enjoy walking and would like to explore new places, be they historical sites or off-road places.

In the longer term, I would like to be able to do some of these things for myself, so someone willing to support me in learning the necessary skills would be hugely welcome.


An Enhanced DBS check will be required.


This is to check for any previous criminal records.

All relevant training will be provided.


This may be hoist safety, medication administering or food hygiene training as needed.


Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Ever considered a Teaching Assistant career and interested in helping young people? We are seeking caring, supportive, team-players to join our Supported Learning team at Cambridge Regional College. Just some of the rewards you can benefit from joining our staff, include: - Generous holiday leave entitlement plus bank holidays - Generous pension scheme - Discounted rates on Apple products - Free gym membership option and discounted classes - Discounted rates on college courses - BUPA Health Expenses cash plan and Occupational Health services - Free on-site car parking - Exclusive discounts for high street and online stores with Rewards@CRC - On site restaurants, retail and coffee outlets (Costa Coffee at Cambridge Campus and Starbucks at Huntingdon Campus) - Free independent telephone counselling service with our Employee Assistant Programme - Staff Development opportunities. About our Department and the role: CRC is a really exciting place to work, and as we grow we are looking for caring, personable and empathetic Teaching Assistants with a real flair for empowering young people to join our Learning Support team. The Supported Learning Department at CRC educate and care for our most vulnerable students. Every day is different and TA’s can be supporting our students in a wide range of subjects that help to promote their confidence, independence, employability and self-reliance. You could be working with students in our college garden, with small animals or doing art, drama, music or wood work skills as well as supporting in cooking lessons and Maths and English. We are ideally seeking candidates who have experience of working in a special education setting or may wish to make the move from primary education or social care. A knowledge of supporting students working at Entry level and gathering evidence via RARPA would be an advantage. As part of the role, you will: Support students with a range of learning difficulties and other disabilities.
Enable reasonable adjustments to help students to engage.
Mentor students and encourage them to remain on task.
Model skills so that the student can understand the tasks.
Assist with Personal Care and health needs.
Promote our college values. What we are looking for in our ideal candidate: - GCSE English grade C / 4 or equivalent - or willing to work towards gaining this qualification
- Happy to undergo relevant training
- Enjoy working across college faculties i.e. supporting students on a variety of courses
- Have recent and demonstrable experience of working with people with special education needs (desirable, but not essential)
- A positive ‘can do’ attitude, sensitive to others needs, patient and reliable
- A team player yet also able to work independently
- Excellent interpersonal and communication skills. These TA opportunities would either suit someone looking for a new, more flexible role within learning support where they are only working term-time and/or someone keen to transfer existing skills, such as from the care sector, and build a career in supported learning. Full training and support provided for our Teaching Assistant roles. Please note: internally this role is called ‘Learning Support Mentor Health and Personal Care’. Cambridge Regional College is committed to safeguarding and promoting the welfare of children and young people. Therefore, we expect all workers and employees to share this commitment. All appointments are subject to satisfactory pre-employment checks, including a satisfactory Enhanced criminal records with Barred List check through the Disclosure and Barring Service (DBS). The College reserves the right to fill this vacancy ahead of the closing date if a suitable candidate is found.

Manpower is looking to recruit an experienced Membership Administrator / Secretary to assist with one of our clients in Cambridge. This role is a full time, temporary role.

MAIN DUTIES & RESPONSIBILITIES (This job description is not a complete listing of all duties but contains the key elements of the role).
- Answer queries and provide assistance.
- Process membership applications and keep membership data up to date.
- Administer member direct debit applications/changes.
- Administer Union benefits - process claim forms, including Driver Care applications, check eligibility, pursue arrears of contributions, follow-up where necessary.
- Organise and administer Legal services to members on employment tribunals, personal injury claims, summons, CICA, free ½ hour advice and surgeries and free wills.
- Collect cash subscriptions and arrears (e.g., ensure collection is made prior to payment of Union benefits, especially Legal).
- Provide assistance for local delivery of education services.
- Open correspondence and respond as appropriate on a timely basis.
- Answer telephones in a courteous and helpful manner.
- Keep skills up to date with training.
- Bank cash received and keep petty cash records.
- Accurately record absence and holidays taken for all District Office employees - officers and staff.
- Initiate process to get minor office repair work done.
- Undertake regional administrative functions to ensure excellent service to members, officers, activists and branches.
- Be open and willing to change in ways to suit needs of organisation, to improve the service to members, and to improve the effectiveness and efficiency of the organisation.

Experience Required

- Previous office experience in a secretarial and administrative capacity

Education/Qualifications

- Competent use of all Microsoft Office applications particularly Microsoft Word.
- Transcription skills using appropriate techniques (e.g. Shorthand, Speedwriting etc.)

Skills/Knowledge/Ability

- Good interpersonal skills, the ability to communicate with people at all levels.
- Displays a flexible and co-operative approach to initiating and completing changes of processes / working practices.
- Discretion and the ability to work to a high degree of confidentiality.
- Awareness of security issues relating to cash handling etc.
- Ability to draft correspondence, reports and information for committees.
- Ability to work under pressure and meet deadlines.
- Ability to prioritise workloads.
- Working knowledge of office systems and procedures.
- Knowledge of taking minutes at meetings.
- Ability to assist with balloting arrangements.
- Ability to extract statistics from computer records.
- Excellent numeracy skills.

Skills/Experience - desirable but not essential

- Understanding of the principles of Trade Unions representing working people.

Short listing for interview will be determined on which candidates demonstrate on their application form who best meets the criteria below. Candidates will need to give strong evidence in all sections.

Job details

Location: Cambridge
Salary: £23.31 per hour
Hours of work: 34 hours/week 9am - 5pm, Monday to Friday with Friday earlier finish at 4pm

Apply now, and one of Manpower team will be in touch shortly.

Ever considered a Teaching Assistant career and interested in helping young people? We are seeking caring, supportive, team-players to join our Supported Learning team at Cambridge Regional College. Just some of the rewards you can benefit from joining our staff, include: - Generous holiday leave entitlement plus bank holidays - Generous pension scheme - Discounted rates on Apple products - Free gym membership option and discounted classes - Discounted rates on college courses - BUPA Health Expenses cash plan and Occupational Health services - Free on-site car parking - Exclusive discounts for high street and online stores with Rewards@CRC - On site restaurants, retail and coffee outlets (Costa Coffee at Cambridge Campus and Starbucks at Huntingdon Campus) - Free independent telephone counselling service with our Employee Assistant Programme - Staff Development opportunities. About our Department and the role: CRC is a really exciting place to work, and as we grow we are looking for caring, personable and empathetic Teaching Assistants with a real flair for empowering young people to join our Learning Support team. The Supported Learning Department at CRC educate and care for our most vulnerable students. Every day is different and TA’s can be supporting our students in a wide range of subjects that help to promote their confidence, independence, employability and self-reliance. You could be working with students in our college garden, with small animals or doing art, drama, music or wood work skills as well as supporting in cooking lessons and Maths and English. We are ideally seeking candidates who have experience of working in a special education setting or may wish to make the move from primary education or social care. A knowledge of supporting students working at Entry level and gathering evidence via RARPA would be an advantage. As part of the role, you will: Support students with a range of learning difficulties and other disabilities.
Enable reasonable adjustments to help students to engage.
Mentor students and encourage them to remain on task.
Model skills so that the student can understand the tasks.
Assist with Personal Care and health needs.
Promote our college values. What we are looking for in our ideal candidate: - GCSE English grade C / 4 or equivalent - or willing to work towards gaining this qualification
- Happy to undergo relevant training
- Enjoy working across college faculties i.e. supporting students on a variety of courses
- Have recent and demonstrable experience of working with people with special education needs (desirable, but not essential)
- A positive ‘can do’ attitude, sensitive to others needs, patient and reliable
- A team player yet also able to work independently
- Excellent interpersonal and communication skills. These TA opportunities would either suit someone looking for a new, more flexible role within learning support where they are only working term-time and/or someone keen to transfer existing skills, such as from the care sector, and build a career in supported learning. Full training and support provided for our Teaching Assistant roles. Please note: internally this role is called ‘Learning Support Mentor Health and Personal Care’. Cambridge Regional College is committed to safeguarding and promoting the welfare of children and young people. Therefore, we expect all workers and employees to share this commitment. All appointments are subject to satisfactory pre-employment checks, including a satisfactory Enhanced criminal records with Barred List check through the Disclosure and Barring Service (DBS). The College reserves the right to fill this vacancy ahead of the closing date if a suitable candidate is found.

Please refer to the job description and person specification for more details about the role and its accountabilities. If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!

An exciting opportunity has arisen within the Medical Directorate in the East of England and we are seeking to recruit a highly motivated individual with excellent organisational skills to provide a high standard of PA support to the Medical Directors.


The post holder will, in many instances, be the first line of contact for the Medical Directors and will need to act with discretion and confidentiality at all times. The post holder would be expected to exercise personal initiative and independent judgement in an efficient manner and have the ability to build and maintain good working relationships with all our stakeholders, both internally and externally. Additionally, it is expected that this individual will have experience of the health service and demonstrable secretarial or PA experience including, initiating, and maintaining office systems, diary management, taking high quality minutes and maintaining confidentiality at all times.



The post holder will be a pro-active, self-starter who is able to work autonomously and use initiative to a significant level demonstrating attention to detail in all aspects of work while managing competing demands and priorities.

Key responsibilities will include:



· Provide effective diary management for the director using independent judgement to prioritise the high-level competing demands to ensure an appropriate balance.

· Organise and manage documentation for meetings, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate, ensuring the director has the required documentation for all meetings in a timely manner.

· Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.

· Act as a contact point for the director, dealing with and responding effectively to queries from internal and external stakeholders, passing on relevant information as appropriate.

· Handle significant quantities of confidential and sensitive information on behalf of the director, always ensuring the appropriate degree of confidentially and discretion is adopted.

· Understand and highlight risks, issues and actions, ensuring early identification and proactive mitigation where possible, and ensuring concerns are escalated promptly.

· Flexible approach to work in line with the needs of the business.



The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Please refer to the job description and person specification for more details about the role and its accountabilities.



If you like what you have read and think you have the skills and experience, we needthendon'tdelay,applytoday!Wegetlotsofapplicationsforourrolesandso we sometimeshave toclose our posts early.Don'tmiss out!


This advert closes on Tuesday 24 Sep 2024

PURPOSE OF THE POSITION

Support all administration requirements within the Compliance Team. Liaising / working alongside Suppliers and the Customer dealing with daily reports and supporting the Compliance Department.

ESSENTIAL JOB FUNCTIONS

• Ensure that all queries and tasks are dealt with efficiently and with professionalism.
• Support colleagues daily at a highly professional level.
• Maintain all in-house excel spread sheets - Planners.
• Daily Reports - Preparation and summary of reports
• Analysing data
• Processing and reporting on traffic infringements and fines.
• Meeting KPI's
• VOR Reporting daily
• Ensure fleet is 100% safe & legal in line with the contract & KPI's.
• Supporting the management of Service/MOT Planners with accurate inputting of data
• Supporting of audit's
• V5's & RFL process for the Fleet
• Timely processing of Service documentation to ensure smooth invoicing process & to ensure we remain within KPI.
• Supporting the Compliance Team Leader with daily tasks and expectations.
• Booking the required number of services per day as per set objectives
• Escalating any issues to the team leader
• Ensuring correct booking process is always followed.

BASIC QUALIFICATIONS

Education:

• Functional skills Math's and English
• Educated to GCSE or equivalent (Grade B or above)

Experience:

• Administrative Experience - essential
• Mechanical background - desirable

Knowledge and Skills:

• Knowledge of the transport/automotive/refrigeration Industry - desirable but not essential as training will be provided.
• Database management
• Knowledge of Kerridge/R2C - desirable
• IT literate (Microsoft Office/strong Excel knowledge - Advanced level)
• Strong written & verbal communication skills to provide a professional approach to both external & internal contacts.
• Meeting deadlines, task orientated and prioritization.
• Methodical, systematic
• Excellent front-line customer handling skills, building relationships.
• Strong attention to detail - essential
• To be highly self-motivated and able to work individually and as part of a team.